To the Amazing Staff Leaders and Junior Staff of Coastal Georgia Council

Transcription

1

2 To the Amazing Staff Leaders and Junior Staff of Coastal Georgia Council I personally would like to thank each and every one of you who have stepped up to help make the Haunted Trail the Council s biggest Cub Scout Event!!! I know it is a lot of work and it could not be done without our amazing volunteers. This year we hope to make it even better by giving the staff a guide to help answer some of the questions you may have. There will be some changes from last year so please read and give all the information to your volunteers. ~ Your Haunted Trail Volunteer Event Director Carla Ormes Meals We are asking each volunteer to pay $5.00 to cover the cost of their food for the weekend. If you have any food allergies, please contact the office or the Event Director so that we can be prepared for that. You will be issued a food band at the time of check-in for your meals. There will be 3 meals on Saturday and breakfast on Sunday. If you are still in camp at lunch time on Sunday we will have leftovers for lunch. Staff Check In and Camping Because of the amount of participants checking in on Friday night, if staff can arrive before check in that would be ideal. Staff will be required to check in at the maintenance building. Please come in at the Rangers house. You will be assigned your campsite and receive the food bands. We are still working out the locations for staff camping. Please unload your camping gear and move your vehicle to the large parking lot behind the Admin. Building, then return to set up your tent.

3 Holli Gorsuch Day Time Activities Director (text) Robert Fox -- Haunted Trail Director (text) Rhonda Stafford Not So Haunted Trail Director (text) Jilliane Banks -- Carnival Director Dining Hall Director 912- (text) -- Shooting Sports Director 912- (text) Lorie Autry -- Decorations Director (text) Carla Ormes -- Event Director (text) I have asked each Director to come up with a list of rules for their area. If you sign up for one of these areas please make sure all of your volunteers read and understand what is expected of them for that area. The Directors have put in a lot of time planning for this event. Each of them have experience in the area they are directing, please respect their wishes and this will be one of the best events ever. Other Areas in Need of Staff Ranges Shooting Sports helpers Cleaning Crew 2-6 volunteers, Service of bathrooms and campsites Trading Post 2 Trained Adults, 4 Scouts Kitchen Staff 2-4 Adults, 4-6 Scouts Parking Detail need to be in camp by 4:30 Troop, Crew or Pack to manage the participants pre-bought lunches Decoration Crew 4-6 to decorate around camp Work Weekends at Camp Bring your own food and water September September 29 October 1 October 6-8 October (this one is crucial)

4 Day Time Activities Holli Gorsuch Director (text) 1. A Leader needs to be in the activities area at all times while the troop and or crew are working. 2. If your troop or crew are also working in one of the night time activities, please let me know. If they need to leave the activities area early to put on costumes or set up, a replacement needs to be available. We cannot shut down the areas early or have them unmanned. It is unfair to the participants. 3. Activity items need to be check out and back in with me. 4. You are responsible for the items you check out and the set up and take down of your activity. 5. Younger Scouts MUST be paired with an older scout. 6. Most of all have fun!!!! If you are having fun, then so with the cubbies. If you have any questions or issues please find me I am always around. Thank You, Holli Gorsuch Haunted Trail Robert Fox Director Rwfox99@yahoo.com 1. Ensure a Troop Leader stays with the Troop at all times while working on the trail 2. Make sure each Troop has replacements at scenes for breaks during the event. 3. Before leaving the Haunted Trail, after setting up your scene, and after take down, get with the Area Director to ensure no other help is needed. 4. Leave scenes that do not belong to you alone. 5. Do not leave your scenes unattended. 6. Do not leave event until Area Director shuts down the Trail. 7. No excessive strobe lights. 8. No excessive gore on the less scary side of the Trail. 9. No fires on the trail. It was a distraction last year. If you have any questions or issues please find me I am always around. Thank You, Robert Fox

5 Not So Haunted Trail Rhonda Stafford Director Check in with me and camp in same area that I am. 2. Help prep the NSH Trail/ Set up, man and take it down the following day. 3. Do not leave your assigned station. 4. Work together as a team assisting where you can. When your station is set up, help others complete their station. 5. No scary costumes. If you don t have a costume you need to be in scout uniform. 6. Do not scare anyone on this trail. 7. Do not touch anyone on this trail. 8. Please sit together at meal time so we can discuss any needs for this area. 9. Where possible, attend at least one work weekend. If you have any questions or issues please find me I am always around. Thank You, Rhonda Stafford Carnival Jilliane Banks Director (text) BsaJillianebanks@gmail.com 1. Staff is to check in with me so I know who you are and can give you your station assignment. 2. An adult leader needs to be present while setting up, running, and taking down the carnival. 3. Troop is to set up your game and on Sunday help take your game down. 4. Once your game is set up, do not play with it. 5. Staff is to stay at their assigned places during the carnival. Do not leave your assigned game unless given permission from the Area Director. 6. Work together as a team assisting where you can. 7. No scary costumes. If you don t have a costume, you need to be in scout uniform. 8. Please sit with carnival staff at meal time so we can discuss any needs for the area. 9. When possible, attend at least one work weekend. If you have any questions please text or call. Thank You, Jilliane Banks

6 Friday: Check-in Friday Check at maint. building Schedule subject to change Mandatory Fun and Rigid Flexibility is highly encouraged! 4:30-8:00 PM Check-in is mandatory. All available staff to help with parking and directing of traffic. Adult Leaders Meeting Mandatory Staff Meeting Saturday: Staff Breakfast Check-in/Camp Set Up Mandatory Staff Meetings Opening Ceremonies 9:00 PM at Pavilion and sign-ups for ranges. 9:30 PM at Pavilion 7:00-8:00 AM at the Pavilion Activities Staff served first. 7:30 AM Admin Office at Big Parking Lot. All available staff to help with traffic & parking 8:15 AM (Adult Leader and SPL or Youth Leader only) All Range Staff at Ranges Carnival Staff meet at Trading Post Porch NSHT Staff meet at First Year Camper Haunted Trail Staff Meet at Haunted Trail Entrance Activities Staff meet at Pavilion (ALL STAFF) 9:30 AM At Flag Pole Near Pavilion. Flag Raising and updates Activity Period 1 10:00 AM (Ranges will be open during each activity period ) Activity Period 2 11:00 AM Staff Lunch and staff meeting Activity Period 3 Activity Period 4 Scarecrow Judging Staff Dinner Assembly Start Evening Activities Lights Out Sunday: Breakfast Assembly Chapel Service Ranges Open Break Camp and Depart 12:00-1:45 PM at Pavilion 2:00 PM (Ranges will be open during each activity period) 3:00 PM 4:15 PM At Flag Pole Near Pavilion 5:30-6:30 PM at Pavilion Carnival staff first, NSHT, Haunted Trail and the rest. 6:45 PM At Flag Pole Near Pavilion. Flag lowering and updates Scarecrow Contest Award Campsite Contest Award Spirit Stick Award Go Over Evening Activities 7:15 PM 11:30 PM 8-9 AM at Pavilion 9:15 AM At Flag Pole Near Pavilion 9:30 AM Stay put you are there 10:00-12:00PM 12:00 PM

7

8 Please let us know how we did and how we can make things better in the future. And, if you d like to be part of the Amazing Cub Activities Volunteer Team please let us know! Nobody can do everything, but everyone can do something. ~Author Unknown Notification and Promotion of the event: Communication after initial registration: Check-in, Check-out: Activities: Camping Facilities: Staff Interaction: General Comments and Constructive Feedback:

9

10

11