MINUTES OF THE ANNUAL GENERAL MEETING OF THE ONEMANA RATEPAYERS ASSOCIATION HELD ON MONDAY 3 JANUARY 2017 COMMENCING AT 10 AM IN THE COMMUNITY CENTRE.

Transcription

1 Onemana Ratepayers Association MINUTES OF THE ANNUAL GENERAL MEETING OF THE ONEMANA RATEPAYERS ASSOCIATION HELD ON MONDAY 3 JANUARY 2017 COMMENCING AT 10 AM IN THE COMMUNITY CENTRE. PRESENT Stan Alder Neil Baker Reg Basham Carol Basham Barry and Cushla Hunt Stephen and Gillian Bertram Malcolm Brooker Richard Claridge Alastair Clement Alan Cole Helen Donovan Gael Dwan Bill Daniels Ron Frenchum Chris Gildea Shirley Hambling Arthur Haughey John Hodges Christine Hopkins Colin and Trish Hughes Christina Jarden Bob Jefferis Ron Jones Peter Kowalewicz Chris McDonald Shona and Allan Bigham Mike Nightingale Ruhi Pene Diane Perry Valerie Rapley Maria Ross David Rowell Helen Schrieber Erika Sedin Masele Siatu u Graeme Squire Bruce and Jenni Taylor Ray Walker Kathryn Weston Anne Duncan Ken Wedgwood Graham Lawson Alex Batten Helena van der Merwe Non Members in Attendance Sheryl Campbell Tony and Maggie Gardner Tony and Pam Makin Judy MacPherson Jo Adams APOLOGIES Arthur and Maggie Gatland (P) David and Sylvia Millard Bob and Daphne Mills Michael Donovan Elizabeth and Anne Nightingale WELCOME AND INTRODUCTIONS Graham Lawson welcomed everyone to the meeting and reminded those present that members had to be financial to vote and that only one vote per property is allowed. Graham also asked that all comments be made through the chair. MINUTES OF PREVIOUS ANNUAL GENERAL MEETING The minutes of the previous AGM were read and it was moved (E Sedin) and seconded (V Rapley) that the minutes be approved as a true and accurate record. It was suggested that in order to save time at future AGMs minutes and reports be circulated prior to the meeting. MATTERS ARISING FROM THE MINUTES - Surf Club Anne Duncan reported on progress of the new Surf Club building and advised that the latest plans had been reduced to fit the existing footprint of the building. Final changes were being made to the plans and a meeting was scheduled with TCDC next week. Half of the building would have a second storey which would include a tower to enable the beach to be seen from the Club rooms. The meeting passed a vote of thanks to the Surf Club for the great work they do on the beach. 1

2 - Security Camera - Graham advised of events which had taken place over the previous three months. 1 At the SGM held at Labour Weekend the following two motions were passed: That the meeting accepts the recommendation of the Sub Committee and accepts the quote from Watchu Security. That this meeting approves of using ORA funds for the purchase of the recommended camera system and to help offset the cost all Onemana households be approached to donate towards the capital and ongoing maintenance costs. 2 An order was placed with Watchu Security for the purchase of the camera. 3 The order was placed following verbal confirmation from the Fire Force that power could be obtained from the Fire Station and the recording cabinet could be housed in the Fire Station. 4 The Fire Force subsequently withdrew their approval for the above. 5 Various negotiations took place with the Fire Force and to allay their fears of the Station being at risk of break in and damage, Watchu Security offered to install a security system at the Fire Station at no cost. However, the Fire Force were still adamant they would not rescind their decision. 6 Contact was made with Watchu Security and the situation explained to them. They agreed to sell the camera to another purchaser and the only cost to the ORA has been $350 for their site visit. The following comments were made in relation to the security camera issue: a b c d e f g The decision to decline the housing of the camera equipment at the Fire Station was a Fire Force committee decision and not a decision made by Jo Adams and it was wrong to point the finger at him. The camera is not only for burglaries but other incidents as well. If the frequency issue can be resolved then can the installation go ahead. The issue of the camera has divided the community but the community needs to work together for the benefit of Onemana. Concerns were raised that the Privacy Act requirements had not been met and everyone had not been consulted. There was no need for a camera and if home owners had concerns around security they should install an alarm system. If the alarm was not monitored it would be of no value. A professional company would need to be engaged to handle the data. Stephen Bertram advised that the camera order had been put on hold and read out details of research he had carried out (copy attached to minutes). After further discussion it was moved (M Brooker) and seconded (S Bertram) that the matter of the security camera be left in the hands of the committee to report back at the next AGM or at such earlier time as appropriate with full details covering privacy issues, police contact, costs and a suitable place for the recording equipment to be located. For 29 Against 4 Arthur Haughey requested that his opposition to the motion be noted. Erika Sedin commented that the division the camera had caused needed to be put aside. There was only a small resident and somewhat ageing population in Onemana and everyone s help was needed to play a part in village life. Jo Adams (Fire Chief) thanked the ORA for their support over the last 12 months. The Fire Force had copped a lot of flack over this issue which had been very hurtful. The Fire Force were not at the Market Day this year due to other commitments. 2

3 A vote of thanks was passed to Stan Alder for the work he had carried out on the camera. Ken Wedgwood reiterated the comments made in his letter of resignation regarding the camera and his decision not to stand again as Treasurer. - Dog Bylaws Anne Duncan advised that the new dog bylaws which came into force last year have not changed the rules in Onemana. - Telecommunications It was noted that the Spark resource consent to install a tower had been withdrawn as there was only one submission received in favour and four opposing the installation. Those who objected did not oppose the tower per se rather the location which was very near to several houses. The Vodafone tower has been upgraded to 4G and rural broadband is now available broadband and phone for $90 per month. There appears to be no indication that Chorus will upgrade their facility. CHAIRPERSON S REPORT Erika Sedin read her report covering the first few months of the year and a copy is attached to the minutes. It was moved E Sedin) and seconded (P Kowalewicz) that the chairperson s report be received. TREASURER S REPORT Ken Wedgwood spoke to the annual accounts and noted that some items had been incorrectly coded. A note had been made on the accounts for next year. It was moved (K Wedgwood) and seconded (S Bertram) that the annual accounts be approved. SUBSCRIPTIONS It was moved (K Wedgwood) and seconded (S Bertram) that the recommendation of the committee was for the subscription for the 2017 /2018 year to remain at $25. REVIEWER It was moved (K Wedgwood) and seconded R Pene) that Ron Frenchum be appointed reviewer for the coming year. ELECTION OF OFFICE BEARERS AND COMMITTEE It was moved (S Bertram) and seconded (V Rapley) that Graham Lawson be appointed Chairperson. As there were no further nominations Graham was elected Chairperson. It was moved (S Bertram) and seconded (R Pene) that Alex Batten be appointed Secretary. As there were no further nominations Alex was elected Secretary. It was moved (S Bertram) and seconded (P Kowalewicz) that Carol Basham be appointed Treasurer. As there were no further nominations Carol was elected Treasurer. It was moved (M Brooker) and seconded (E Sedin) that the following current committee members be reelected: Valerie Rapley, Diane Perry, Peter Kowalewicz and Stephen Bertram. It was moved (A Clement) and seconded (E Sedin) that the following two people be elected to the committee and that further members be co-opted as required: Helena van der Merwe and Gillian Bertram. GENERAL BUSINESS - Community Plan Stephen Bertram outlined the purpose of the community plan and that meetings are planned for 29 January to let people know about the questionnaire. A community plan is a blueprint for the future and a working document for negotiating with local authorities. The plan will cover both Onemana village and the surrounding area and everyone s input is required to ensure that all relevant 3

4 points are covered. The deadline for returning questionnaires was agreed as 6 February and completed questionnaires can be returned to the dairy. - Burn Off The burn off of the hill behind the village (not all areas which have been logged) has been postponed until the autumn. - Mining Erika advised that the mining companies were currently too busy elsewhere to bother about Onemana at this stage. - Rubbish Collections The committee had approached TCDC on several occasions requesting that rubbish collections over the summer period be more spread out but no action had been taken. - Walking Tracks Erika advised that the walking track to the main road was on hold until Treaty negotiations were completed. There had also been a proposal to close the gate at Pokohino Road (due to the large amount of rubbish dumped in this area) and make a walking track along the coast from Pokohino to Onemana. However nothing had been done about this. - New Year s Eve Stephen Bertram proposed a vote of thanks to the Fire Force for patrolling the village on New Year s Eve. - Magazine Exchange In the past there had been a facility at the dairy to exchange magazines and it was suggested that this could be reinstated. - Market Day A vote of thanks was passed to Julie Metcalf for her organisation of the Onemana Market Day every year. - Defibrillator Stan Alder suggested that an external defibrillator machine should be considered for the village as many of the residents were not getting any younger. It was moved (A Duncan) and seconded (P Kowalewicz) that the ORA pursue the option of installing an external defibrillator in Onemana. - Vote of Thanks Ruhi Pene proposed a vote of thanks to the outgoing committee members and all other regular helpers in the village. There being no further business the meeting closed at pm 4

5 5

6 6

7 7

8 8