Australian Engineering Conference 2018 SPONSORSHIP & EXHIBITION PROSPECTUS

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1 SPONSORSHIP & EXHIBITION PROSPECTUS 1

2 ICC SYDNEY September 2018 Be prepared for the future of Australian engineering AUSENGCON.COM.AU 2

3 The Australian Engineering Conference 2018 (AEC) is the peak industry conference for the engineering profession, and will be held in Sydney from September Proudly hosted by Engineers Australia, AEC will bring together an exciting line up of industry leaders from around the world that will focus on the future of engineering. With an emphasis on artificial intelligence, robotics and technological disruption, the aim of AEC is to equip engineers and associated professionals from all industries with the knowledge surrounding the changes that lie ahead for the engineering profession. Who will Attend Position your brand in front of more than 1200 delegates from high profile thought leaders in engineering, policy decision makers, corporate and key industry stakeholders, through to senior and mid level career engineers. Benefits of Sponsoring The Australian Engineering Conference 2018 provides an excellent opportunity to increase awareness of your organisation, demonstrate commitment to the engineering industry, promote your products and services, support your brand, and to maintain a high profile within the field; before, during and after the event. 1. Raise your profile by showing your support for the engineering industry 2. Reinforce your credentials as a key player in the industry 3. Stimulate discussion and extend management thinking on current issues 4. Reach delegates in a variety of engineering roles 5. Publicise your activities and promote your company or brand 6. Reinforce relationships with existing clients and develop new contacts 3

4 Conference Preliminary Schedule DATE TIME EVENT Sunday 16 September from midnight Conference bump in Monday 17 September Conference sessions including morning / afternoon teas and lunch Networking reception Tuesday 18 September Offsite technical forums including morning tea/lunch Onsite conference sessions including afternoon tea AEC Gala Dinner Wednesday 19 September Conference sessions including morning / afternoon teas and lunch 1630 Conference close 4

5 Co-Master of Ceremonies Robot Sponsor MON 17 SEPT TUES 18 SEPT WED 19 SEPT $20,000 $10,000 $20,000 Position your brand in front of the entire conference delegation and be the centre of attention Display The opportunity to have your company brand prominently displayed on the Co-Master of Ceremonies (MC) robot. The MC robot will be onstage to introduce the topic and speakers of each session throughout the conference. The opportunity to have the MC robot programmed to recite a short, promotional summary about your company, at various times throughout the conference. Delegate list Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event. Acknowledgment and recognition Brand recognition and acknowledgment on the conference website and app with placement of logo, 100 word promotional paragraph and link to company website. Brand recognition onstage with company branding clearly displayed on the MC robot. Brand recognition on sponsor signage. Brand recognition and acknowledgment in promotional s. Brand recognition on conference promotional collateral. Opportunity to provide one (x1) satchel insert A4 size or smaller (subject to approval). One (x1) full conference registration. Sponsor Note: Style guidelines for this sponsorship opportunity will be provided. Exact positioning available for logo placement to be provided. 5

6 Allow delegates to experience first hand the latest features, innovative technology and new, impressive style of your latest range Conference Foyer Display Sponsor $45,000 ex GST Display The opportunity to display a vehicle (3m x 4m) in the ICC main foyer, located immediately outside the conference theatre. Full company branding in the display area. The opportunity to arrange test drives for conference delegates at suitable times throughout the conference. Delegate list Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event. Acknowledgment and recognition Brand recognition and acknowledgment on the conference website and app with placement of logo, 100 word promotional paragraph and link to company website. Brand recognition and acknowledgment onstage during the conference in holographic format. Brand recognition on sponsor signage. Brand recognition and acknowledgment in promotional s. Brand recognition on conference promotional collateral. Opportunity to display three (x3) 30 second sponsor ads onstage throughout the conference. Ads will be displayed in 3D format. Opportunity to provide one (x1) satchel insert A4 size or smaller (subject to approval). One (x1) full page ad in the September edition of Create magazine. One (x1) full conference registration. Two (x2) trade registrations for the duration of the conference. (This does not include access to conference sessions or social events). 6

7 Provide delegates with a space to relax, refresh and recharge during the hustle and bustle of the conference Opportunity Meeting Place Sponsor $50,000 ex GST Provide conference delegates with a central space within the Exhibition Hall where they can meet to relax, network with friends and colleagues and experience the best gourmet produce from across NSW. Opportunity to collaborate with the ICC s expert chef and sommelier to handpick the providores that will showcase only the best sustainably grown, organic food and beverage. NOTE: Any food and beverage provided in the display area will be an additional cost. Opportunity to invite a celebrity chef to interact socially with conference delegates and work with the providores to prepare canapes and tasting treats. Display The overall display area is 17m x 10m and will be located in the centre of the ICC Exhibition Hall. The display area will include layout, furniture and signage as depicted in the renderings on page 9. Full company branding in the display area. Present your corporate message using metaphores of food, wine and celebration. Refreshment Island will be available to delegates during all breaks for the duration of the conference, including conference registration and the networking reception event on Monday 17 September. Delegate list Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event. Acknowledgment and recognition Company branding of the Meeting Place display area for the duration of the conference. Brand recognition and acknowledgment on the conference website and app with placement of logo, 100 word promotional paragraph and link to company website. Brand recognition and acknowledgment onstage during the conference in holographic format. Brand recognition on sponsor signage. Brand recognition and acknowledgment in promotional s. Brand recognition on conference promotional collateral. Option to supply branded merchandise at own cost (i.e. napkins, cups, saucers, utensils, serving trays etc) (subject to venue s approval) Option to supply a branded T-shirt, apron, or cap for the wait staff to wear (subject to venue s approval) Four (x4) trade registrations for the duration of the conference (This does not include access to conference sessions or social events) One (x1) full conference registration. 7

8 Provide delegates with a space to relax, refresh and recharge during the hustle and bustle of the conference Meeting Place Sponsor $50,000 ex GST View one View two Exhibitor Note: Style guidelines for all exhibition space will be provided. Additional equipment or telephone lines can be arranged at the exhibitors cost. Final exhibition set up hours will be confirmed in the exhibitor manual sent out at least one month prior to the conference. 8

9 Hosting Opportunities NETWORKING RECEPTION HOST $40,000 ex GST 1 AVAILABLE Host of the networking reception, to be held on Monday 17 September Brand recognition and acknowledgment as the networking reception sponsor Brand recognition and acknowledgment on the conference website and app with placement of logo, 80 words promotional paragraph and link to the company website Brand recognition and acknowledgment in promotional s Digital company signage to be on prominent display during the networking reception (signage provided by sponsor, specifications to be provided) Four (x4) tickets to the networking reception Option to supply small merchandise at own cost (i.e. branded napkins, delegate gifts, etc) during the networking reception Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event Conference Coffee Cart Partner $9,000 ex GST 2 AVAILABLE Brand recognition and acknowledgment at the plenary sessions as the Barista sponsor Brand recognition and acknowledgment on the website and conference app with placement of logo, 50 words promotional paragraph and link to the company website Brand recognition and acknowledgment in promotional s Option to supply small merchandise at own cost (i.e. branded coffee cups, branded napkins, delegate gifts, etc) throughout the conference Option to supply a branded T-shirt, apron, or cap for the waitstaff to wear (subject to venue s approval) Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event CONFERENCE CAFE HOST $20,000 ex GST 1 AVAILABLE Brand recognition and acknowledgment as the conference cafe sponsor Brand recognition and acknowledgment on the conference website and app with placement of logo, 50 words promotional paragraph and link to the company website SOLD Brand recognition in the conference program book as the conference cafe sponsor Brand recognition and acknowledgment in promotional s Company signage to be on display throughout the conference cafe area (signage provided by sponsor, specifications to be provided) Option to supply small merchandise at own cost (i.e. branded napkins, delegate gifts, etc) in the designated cafe area. (subject to venue s approval) Option to supply a branded T-shirt, apron, or cap for the wait staff to wear (subject to venue s approval) Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event 9

10 STEM Student Exhibition Sponsor $50,000 ex GST Show your commitment to the next generation of engineers and be part of an interactive, educational display targeted at STEM students Opportunity The STEM student exhibition will be held on Thursday 20 September, immediately after the conclusion of the Australian Engineering Conference STEM students from schools across Sydney and NSW will be invited to attend the exhibition The student exhibition will showcase the work of undergraduates and postgraduates from the engineering faculties of Sydney s top universities including University of New South Wales (UNSW) and University of Technology (UTS) Students from each of the universities will be on-site throughout the exhibition to discuss their projects with exhibition attendees Acknowledgment and recognition Brand recognition and acknowledgment on the conference website and app with placement of logo, 100 word promotional paragraph and link to company website Brand recognition and acknowledgment onstage during the conference in holographic format Brand recognition on sponsor signage Brand recognition on conference promotional collateral Option to provide one (x1) satchel insert A4 size or smaller (subject to approval) One (x1) editorial piece (300 word limit) about the STEM student exhibition in the September edition of Create Digital 10

11 Offsite Technical Forums Sponsor $12,000 ex GST Help showcase some of the nation s most innovative and iconic engineering projects 12 AVAILABLE Opportunity The offsite technical forums will provide conference delegates with the unique opportunity to get behind the scenes with access to some of Sydney s most iconic engineering initiatives The offsite technical forums will be held on the second day of the conference, Tuesday 18 September, from The forums are being held at the following locations: 1. Amphibious Assault Ship - Garden Island 2. Urban Regeneration - Barangaroo 3. Iconic Renewal - Sydney Opera House 4. Transportation - WestConnex Motorway 5. Pushing Boundaries of Technological Innovations - University of New South Wales 6. The Harbour that Worked - Heritage Engineering 7. Digital Disruption in Construction - Department of Defence 8. Advanced Manufacturing - University of Technology, Sydney 9. Transportation - Sydney Light Rail 10. Biomedical Engineering - ResMed 11. Smart Cities - Central Park 12. Autonomous Vehicles - Transport NSW, Sydney University (ACFR), Volvo The opportunity to have a senior executive moderate the speaking session for the sponsored offsite technical forum Sponsor note: Delegate list Offsite forum delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event. Acknowledgment and recognition Brand recognition in the off-site forum video to be produced about each location. The video will be top and tailed with a message from the sponsor. The video will be offered as a Continued Professional Development educational tool and will be promoted to the Engineers Australia member base (100,000+ members) post conference via a multi-channel marketing campaign Brand recognition and acknowledgment on the conference website and app with placement of logo, 50 word promotional paragraph and link to company website Brand recognition on sponsor signage Brand recognition on conference promotional collateral for sponsored offsite technical forum Option to provide one (x1) brochure A4 size or smaller (subject to approval)for distribution to the off-site forum attendees Option to provide company branded merchandise (at sponsor s expense and subject to approval) for distribution to off-site forum attendees There is opportunity for a company to sponsor more than one offsite technical forum and the opportunity for there to be more than one sponsor for a particular offsite technical forum. Please contact the National Manager, Corporate Partnerships to discuss these opportunities further. 11

12 AEC 2018 Conference APP $12,000 ex GST Opportunity Last minute changes in conference programs are inevitable however, your company can assist in keeping all attendees informed and providing up the minute program changes. It is easy to miss networking opportunities during busy conference programs but, your company can assist attendees by providing a platform for them to communicate, set up meetings, take notes etc. The AEC App allows delegates the chance to personalise their program, view exhibitor listings and floor plans, connect with fellow delegates and a range of other interactive opportunities. Acknowledgment and recognition Your Logo Here Your Company Logo prominently located at the foot of every page of the App Your Company logo plus 50 words promotional paragraph and hyperlink Benefit from App promotions in the lead up to the conference in how to instruction broadcasts and individual confirmations to all attendees downloading the App. Verbal acknowledgement during the conference program. Brand recognition on sponsor signage Brand recognition and acknowledgment in promotional s and conference promotional collateral Company logo will continue to be featured on all post conference material such as conference reports Delegate list Conference delegate list provided (name, organisation, state and only) subject to Australian Privacy Laws. List to be provided 2 weeks prior to the conference start date and final list provided post event. 12

13 brand awareness opportunities Conference SATCHEL SPONSOR $12,000 ex GST Company logo printed on satchels provided to each delegate as they register on site for the event SOLD Four (x4) Microphone cube SPONSOR $1,500 each ex GST Company logo printed and displayed on the outside of the cube SOLD Lanyard $6,000 ex GST The opportunity for your company logo to be prominently displayed around the necks of international and national speakers, delegates and of course your competitors! Pens or note pads $6,000 ex GST Supply pens or note pads (at sponsor s expense) with promotional branding for inclusion in delegate satchels Satchel inserts $2,000 ex GST Supply one (x1) A4 size or smaller promotional flyer for inclusion in delegate satchels, to be designed and printed at sponsors expense. $4,000 ex GST Supply one (x1) promotional brochure or small promotional gift item for inclusion in delegate satchels, to be designed and printed at sponsors expense. Products shown are not accurate 13

14 Sponsorship Opportunities This prospectus contains a number of unique sponsorship opportunities available to showcase your organisation. We recognise that one size does not fit all when it comes to sponsorship investment and we are happy to discuss and design a tailor made package specific to your organisation s budget, needs and marketing objectives. To discuss opportunities in more detail please contact: Amanda Rodgers Corporate Engagement Manager Ph: Mob: Pauline Green National Manager, Conference and Events Tel: (02)

15 EXHIBITION BOOTH 3m x 3m $7,000 ex GST A space to create a bespoke display that will engage conference delegates and showcase your products and business ITEM DESCRIPTION Fascia panel Walls Lights Carpet Power Exhibitor Note: Style guidelines for all exhibition space will be provided. Polished aluminium curved vertical fascia on all aisle frontages. All open aisle frontages will have a digital print fascia sign consisting of one company name, stand number and show logo Dimensions 3 m x 3 m - 2.5m high Octanorm structure with white melamine panels or silver grey fabric panels and curved front Maxima posts 2 x LED arm lights per 9sqm. Lights are mounted on rear of stand Carpet as per venue. Alternate flooring can be arranged seperately at additional cost 1 x 4amp power outlet per stand Additional furniture packages, equipment or telephone lines can be arranged at the exhibitors cost. Final exhibition set up hours will be confirmed in the exhibitor manual sent out at least one month prior to the conference. Acknowledgment Acknowledgment as a conference exhibitor on the conference website and app with placement of logo and link to company website The option to extend a further one (x1) day post conference and continue to exhibit during the STEM student exhibition on Thursday 20 September. This option is complimentary Attendance One (1x) full delegate registration for the duration of the Conference. Full delegate registration includes attendance at the networking reception and gala dinner Two (x2) trade registrations for the duration of the conference (This includes attendance at the networking reception, but does not include access to conference sessions or gala dinner) Additional trade registrations are available to purchase at the standard rate of $ The opportunity to purchase additional full conference registrations at the rate of $ per registration 15

16 EXHIBITION POD -1m x 1m $4,000 ex GST A space to create a bespoke display that will engage conference delegates and showcase your products and business ITEM DESCRIPTION Fascia panel 1 x digital print on front of counter Walls Lights Carpet Power Included equipment 2.5mH Octanorm pod - a choice of 2 designs 1 x LED arm Light Carpet as per venue 1 x 4amp power outlet Option 1-1 x counter with shelf and 2 x stools Option 2-1 x bar table and 1 x stool Option 1 Option 2 Acknowledgment Acknowledgment as a conference exhibitor on the conference website and app with placement of logo and link to company website The option to extend a further one (x1) day post conference and continue to exhibit during the STEM student exhibition on Thursday 20 September. This option is complimentary Attendance Exhibitor Note: Style guidelines for all exhibition space will be provided. Additional furniture packages, equipment or telephone lines can be arranged at the exhibitors cost. Final exhibition set up hours will be confirmed in the exhibitor manual sent out at least one month prior to the conference. Two (x2) trade registrations for the duration of the conference (This includes attendance at the networking reception, but does not include access to conference sessions or gala dinner) Additional trade registrations are available to purchase at the standard rate of $ The opportunity to purchase full conference registrations at the rate of $ per registration 16

17 Exhibition Opportunities For further information about the exhibition packages on offer for the Australian Engineering Conference 2018, please contact: Melissa Eaton Special Projects Manager, Conferences and Events Tel:

18 Sponsorship and Exhibition Terms and Conditions Application Procedure Sponsorship and exhibition acceptance is subject to the review and approval of the organisers. Goods and Services Tax (GST) All sponsorship and exhibition items exclude a 10% goods and services tax consistent with Australia s consumer tax system. Conditions of Payment Full payment must be received within 30 days from the invoiced date. All payment must be made in Australian Dollars. Liability Organisers are not liable for damages or loss to sponsor or exhibitors property. Promotional activity must not impinge on or directly interfere with any other sponsor or exhibitor. Payment Methods CREDIT CARD Please note credit card payments will incur the following surcharges: Visa/MasterCard: 1.5% American Express: 2% EFT / BANK TRANSFER Bank transfers must be in Australian dollars and include any bank fees and list company name and invoice number. Please direct payment to: A/c Name: Institution of Engineers Australia Bank: Commonwealth Bank Branch: Kingston ACT Australia 2604 Account Number: BSB Number: Swift Code: CTBAAU2S Exhibition Organisers reserve the right to change the layout and allocation of booths should the need arise. Exhibitors will be notified if this becomes necessary. Exhibitors must be adequately covered for Public and Product Liability Insurance. It is the responsibility of the exhibitor to arrange appropriate insurance for items within their exhibition up to the value of AUD$10mil. Exhibitors must ensure the cleanliness and tidiness of their allocated space. Cancellation Policy If you would like to request the cancellation of your sponsorship and exhibition application, please submit a written request for cancellation specifying the reason for cancellation. The cancellation request is subject to the approval of the committee on the condition that none of the sponsorship and exhibition arrangements have been delivered upon and can be resold. Note: 50% of the contracted amount will be retained for cancellation requests between 6 to 3 months prior to the event 100% of the contracted amount will be retained for cancellation requests received 3 months prior to the event 18

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