EXHIBITOR PROSPECTUS AFA Expo. Alamo Chapter. Developing America s Airmen Today for Tomorrow Connect Discover Experience

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1 2010 AFA Expo Alamo Chapter EXHIBITOR PROSPECTUS Developing America s Airmen Today for Tomorrow Connect Discover Experience 4 th Annual Expo January 14 15, 2010 Henry B. Gonzalez Convention Center San Antonio, Texas

2 The Alamo Chapter, Air Force Association P.O. Box San Antonio, TX The 2010 Air Education and Training Command Symposium and AFA Expo A World Class Event! A Rare Opportunity! The Alamo Chapter of the Air Force Association would like to invite you to participate in the 2010 U.S. Air Force Air Education and Training Command Symposium and AETC Ball at the Henry B. Gonzalez Convention Center in San Antonio, Texas on 14 and 15 January This highly successful event is unlike any other in the Air Force, offering your organization an unparalleled opportunity to showcase your education and training related services and equipment in an industry style exhibition to a group of over 3,000 attendees from across the Air Force, the Department of Defense and several nations. Along with the Exhibition, we ll host the Air Force Air Education and Training Command Symposium. The Symposium, developed and presented by the Air Force s Air University will present four unique and timely themes: The Expeditionary Airman; Air, Space, and Cyberspace Power; The Long War and The Future of Education and Training; attendees are sure to find a lecture track to fit their interests. Guest speakers will include Lieutenant General Gary L. North, the Commander, 9th Air Force and U.S. Air Forces Central and General William T. Lord, Commander, Air Force Cyberspace Command. This celebrated event will be attended by over 200 of the Air Force s most influential senior leaders. The unrivaled two day Symposium and Expo will be capped by the spectacular AETC Ball. From the Air Force Band of the West to the Singing Sergeants, the Ball will honor the Air Force s proud heritage and bright horizons. In fitting tribute, the evening s keynote address will be provided by the Chief of Staff of the United States Air Force, General Norton A. Schwartz. We d like you to be a part of this World Class event! For exhibitor information and to reserve a booth, visit our website: We sincerely look forward to having you join us in San Antonio! If you have any Expo questions, contact Trina Johnson at tjohnson@mc 2.com

3 Air Education and Training Command Symposium & Air Force Association Exposition January 14 15, 2010 Location: Henry B. Gonzalez Convention Center (HBGCC), San Antonio, Texas Purpose: Annual symposium offering 3,400+ attendees a multitude of venues to learn about current and future environments of recruiting, training, and educating our airmen, along with operational and emerging topics and issues. Information is offered through two keynote speaker luncheons, 90+ individual breakout sessions organized by topic tracks, and an Exposition Hall offering 120+ military, industry, and education exhibitors and vendors displaying leading edge capabilities and information. Theme: Develop America s Airmen today... for tomorrow. Partnership: MC² and Alamo Chapter of the Air Force Association partners with HQ AETC and manages the Exposition Hall through support from Industry and Commercial sponsorship. Additionally, the Alamo Chapter, AFA, partners with HQ AETC to execute the annual AETC Ball which takes place on Friday evening, following the symposium. Exposition Hall: MC² will manage an Exposition Hall throughout the symposium that will contain military, industry, and education exhibitors and vendors displaying leading edge capabilities and information that relate to recruiting, training and educating our Airmen, along with other operational and emerging subjects. The Expo Hall will be open at breakfast on Thursday, 14 January 2010, and remain open throughout each day of the symposium. Breakfast will be offered on Thursday and Friday in the Exposition Hall, and there will be an Exhibitor s reception for symposium attendees on Thursday evening. Keynote Speaker Luncheons: There will be a keynote speaker luncheon on Thursday and Friday, included with the registration fee. The speaker for Thursday, 14 January 2010, is still pending. The keynote speaker for Friday, 15 January 2010, will be General Victor E. Renuart, Commander, US Northern Command. Attendance: We expect 3,400 attendees, mostly from AETC units, but with attendance from other USAF and military units, industry, commercial, education, and private sector. Vendors: Registration site: If your company is interested in participating as a vendor in the symposium please contact: Trina Johnson tjohnson@mc 2.com

4 Exhibit Space Rates You can choose from the sizes below Spaces are available in multiples of 10 x10 10 x10 $2, x20 $9, x40 $19,600 Educational Institution Booths (Schools and Universities ONLY) 10 x10 Contact Us for Rates Booth Features 6 Draped Table 2 side chairs Wastebasket 44 x7 Exhibitor ID Sign Two (2) Free Registration Badges (Additional badges can be purchased at a special exhibitor rate) 24 hr Exhibit Hall Security Education Passports New for Exhibitors! Join in the fun and drive traffic to your booth. The Education Passport is a powerful exhibitor / attendee networking game that brings people to your booth. Education Passport participation fees will be used to provide a prize to be drawn during the close of the show in the exhibit hall. Attendees must visit each participating exhibitor s booth to complete their passport card.

5 AFA Expo Tentative Floor Plan The above floor plan is tentative. Click the link below for updates AFA Expo 2010 Tentative Floor Plan If you would like to reserve booth space that is not outlined on the floor plan, please contact Trina Johnson to discuss your options. Phone: tjohnson@mc 2.com

6 Top 5 Reasons to Exhibit at the 2010 AFA Expo In conjunction with AETC: 1. Education and Training The AFA Expo brings leaders in government, industry and academia together. This year s theme is Developing America s Airmen Today For Tomorrow and as an exhibitor, you will have the opportunity to network with representatives from across the USAF and military units, industry, commercial education and private sector. The entire AFA Community will be at your doorstep. 2. Annual Event January 14 15, 2010, marks the date of the Fourth Annual AFA Expo. The inaugural event was hosted in San Antonio and over 2,000 attendees and 100 exhibitors were present. The word is out the AFA Expo is the must attend event of the year. 3. Booth Space Our exhibit hall is set up to support exhibitors. The floor plan encourages traffic flow throughout the hall there simply isn t bad booth space at the Expo. 4. Exhibitor Friendly Agenda The 2010 AFA agenda has been created to provide maximum exposure and accessibility to the exhibit hall. Morning and afternoon networking sessions and an evening social are all hosted in the AFA Exhibit hall. Allotted agenda time is devoted to the Exhibit Hall. Allotted agenda time is devoted to the Exhibit Hall allowing attendees the opportunity to visit with exhibitors distraction free! 5. ROI The costs associated with the AFA are simply unmatched on the return to exhibitors. Networking with the Who s Who in the community provides exhibitors maximum exposure.

7 AFA Expo in partnership with the AETC Symposium Sponsorship Opportunities Date of Event = January 14 15, 2009 Location = San Antonio, Texas Convention Center Sponsorship Levels TITLE SPONSOR includes four 10x10 booths in the exposition hall with priority selection of location; four tickets SOLD to the AFA Executive Dinner; eight tickets to the Executive Receptions held each day of the symposium; four tables at the USAF Ball, four bay hospitality suite; branding on symposium and exposition materials; one available. GOLD SPONSOR includes three 10x10 booths in the exposition hall with priority selection of location; two tickets to the AFA Executive Dinner; four tickets to the Executive Receptions held each day of the symposium; two tables at the USAF Ball; three bay hospitality suite; branding on symposium and exposition materials; six available. SILVER SPONSOR includes two 10x10 booths in the exposition hall with priority selection of location; one ticket to the AFA Executive Dinner; two tickets to the Executive Receptions held each day of the symposium; one table at the USAF Ball; branding on symposium and exposition materials; five available. BRONZE SPONSOR includes one 10x10 booth in the exposition hall with priority selection of location; one ticket to the Executive Receptions; four seats at the USAF Ball; branding on symposium and exposition materials; five available. For more information contact Trina Johnson at or tjohnson@mc 2.com

8 2010 AFA Expo in partnership with the AETC Symposium Sponsorships at a Glance For a detailed sponsorship outline, please call Trina Johnson tjohnson@mc 2.com Conference Bag Inserts 20 available... $2,500 Education Passport Sponsorships 20 available... $1,000 Headquarters Hotel Sponsorships (Hotel Name) 1 available... Call For Details Hotel Key Card Sponsor... $7,500 Lanyards Sponsorship... $5,000 DV Lounge Sponsorship 1 available... $5,000 Coffee Breaks... $2,000 Welcome Reception / Evening Events... $5,000

9 COME TO THE HOME OF THE AFA Expo in conjunction with the AETC SYMPOSIUM AND LET US SHOW YOU FIRST CLASS SOUTHWESTERN HOSPITALITY 3,000 Attendees Relationship Building Educational Opportunity Reasonable Room Rates Great City San Antonio, Texas