2018 Conference & Expo Sponsor. Exhibit. Advertise.

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1 2018 Conference & Expo Sponsor. Exhibit. Advertise.

2 2018 PRPS Conference & Expo Join the Pennsylvania Recreation & Park Society, Inc. PRPS in 2018 as we experience the Spirit of Recreation at America s largest indoor water park, Kalahari Resort and Convention Center. This exotic facility is located in the famous Pocono Mountains and boasts not only amazing water park features, but also includes a Family Entertainment Center and Spa Kalahari. For over 70 years, PRPS has invited park and recreation professionals from across the state to attend this elite professional development event. The event has an amazing Expo Hall, which includes: Standard Booths: 8 x 10 booth (1, 6 table, 2 chairs) Prime Booths: 8 x 16 booth in high-traffic location (2, 6 tables, 4 chairs) Interactive Zone & Booths: 15 x 20 space (1, 6 table, 2 chairs) Non-profit Booths: 1, 6 table, 2 chairs Taking the Stage: Vendor Spotlights: 30-minute, on-stage vendor demonstrations to share innovative products and services, best practices and industry trends Exhibitor Appreciation Lunch: An opportunity for vendors to strengthen contacts and expand influence, while breaking bread with attendees; each lunch table will have 2 reserved seats for vendor representatives Plus a lot more goodness... Sponsorship: Countless Champion and Event sponsorship marketing opportunities l Breakout Sessions: Over forty educational ADDITIONAL sessions featuring MARKETING regional, statewide OPPORTUNITIES and national speakers l Keynotes: Three keynote presentations l Networking Catalog Opportunities: Display $85 Group meals, exhibit and refreshment breaks, evening receptions and socials Schedule at a Glance Packet Stuffers $125 TUESDAY, March 27 *Expo Hall open PA to Recreation attendees 2:00 6:15 and Park Society 8:00 5: Sandy Registration Drive 10:30 2:00 State Expo College, Hall PA Set-Up :00 1:00 Board Meeting 1:00 2:15 Educational Sessions 2:15 2:30 Refreshment Break 2:30 3:45 Educational Sessions 4:00 6:15 Expo Hall Grand Opening Reception Taking the Stage: Vendor Spotlights 4:15-4:45 Vendor Demo #1 5:15-5:45 Vendor Demo #2 6:30 8:00 Banquet 8:00 10:00 Social WEDNESDAY, March 28 *Expo Hall open to attendees 9:45 6:00 8:00 5:00 Registration 8:30 9:45 Educational Sessions 9:45 12:00 Expo Hall Open with Refreshment Break Taking the Stage: Vendor Spotlights 10:15 10:45 Vendor Demo #3 11:15 11:45 Vendor Demo #4 12:00 1:00 Exhibitor Appreciation Luncheon Past Presidents Luncheon Student Luncheon 1:15 2:30 Keynote Speaker Marc Mero Sponsored by Landscape Structures, Inc. 2:30 2:45 Refreshment Break 2:45 4:00 Educational Sessions 4:00 6:00 Expo Hall Farewell Reception Taking the Stage: Vendor Spotlights 4:15 4:45 Vendor Demo #5 5:15 5:45 Vendor Demo #6 6:30 8:00 Banquet 8:00 Social THURSDAY, March 29 8:00 5:00 Registration 8:30 9:45 Educational Sessions 9:45 10:00 Refreshment Break 10:00 11:15 Keynote Speaker Becky Johnen 11:30 1:00 Society Luncheon 1:15 2:30 Educational Sessions 2:30 2:45 Refreshment Break 2:30 4:30 Pocono Raceway Tour 2:45 4:00 Educational Sessions 6:00 7:00 Reception 7:00 9:00 Awards Banquet 9:00 Social FRIDAY, March 30 9:00 9:45 President s Breakfast 9:45 11:00 Endnote Speaker 11:00 12:00 Business Meeting 2018 PRPS Conference & Expo Location Kalahari Resort & Convention Center 250 Kalahari Blvd l Pocono Manor, PA PRPS Office 2131 Sandy Drive l State College, PA prps.org l PRPS Exhibit Committee Chairs: Andy Oles, Mike Richino Members: Brian Barrett, Emily Croke, Paul Grimm, Doug Knauss, Dan Russell PRPS Office Conference & Expo Sponsorship, Exhibiting, Advertising Contact Emily Gates l Director of Strategic Partnerships l

3 INTERACTIVE ZONE & BOOTH A BEV/FOOD STAGE PRIZE POOL INTERACTIVE ZONE & BOOTH B LOAD DOOR C D ENTRANCE NORTH 84 FOYER ADDITIONAL MARKETING OPPORTUNITIES Packet Stuffers $ PA Recreation and Park Society 2131 Sandy Drive State College, PA E F SOUTH FOYER G H ENTRANCE I BEV/FOOD J K L ENTRANCE M N O 2018 PRPS Conference & Expo Hall All non-member fees include a PRPS Commercial Membership Standard Booths: $750 PRPS Member, $975 Non-Member l 8 x 10 booth (1, 6 table, 2 chairs) Prime Booths: $1,200 PRPS Member, $1,425 Non-Member l 8 x 16 booth in high-traffic location (1, 6 tables, 2 chairs) Interactive Zone & Booth: $2,000 PRPS Member, $2,225 PRPS Non-Member l 15 x 20 space (1, 6 table, 2 chairs) Non-profit Booths: $100 PRPS Member/Non-Member l 1, 6 table, 2 chairs Taking the Stage: Vendor Spotlights: Booth Fee + $100 l 30-minute, on-stage vendor demonstrations Exhibitor Appreciation Lunch: Included with all exhibits

4 CHAMPION SPONSOR Increase your professional relevance, capacity and influence by investing your time and dollars where they make the most difference! PRPS is more than the lead statewide association providing professional development, leadership, advocacy and resources for those in the parks and recreation field; PRPS is the voice of Pennsylvania recreation and parks. PRPS strives for a win-win partnership with all sponsors, donors, partners and collaborative entities. Sponsorships offer your business or organization the chance to engage directly with key decision makers and front-line staff from Pennsylvania's park and recreation agencies, as well as other firms and professionals in the field. PRPS sponsorship packages are customdesigned to provide exposure, networking and relationship-building. We provide the audience for your brand, product and services. Champion Sponsors embody the highest level of value and visibility. They invest in multiple components of PRPS on a year-round basis and enjoy marketing benefits throughout the year. Event Sponsors provide support to the 2018 PRPS Conference & Expo. Have your own ideas for sponsorship? Contact Emily Gates at or CHAMPION Sponsor Benefits Keystone Premiere Principal Enterprise The information below provides a detailed chart of Packet Stuffers $125 $ 16,000 $ 12,000 $ 8,000 $ 4,000 Champion Sponsor the highest level of PRPS $25,000 Value $18,250 Value $12,000 Value $5,750 Value giving partnership benefits. Sponsored content electronically distributed to members (Content developed PA Recreation by PRPS with and "Sponsored Park Society By" acknowledgement 2131 and Sandy ad.) Drive Logo on The Scoop State Champion College, PA Partner Banner 4 times/year 12 months 3 times/year 12 months 2 times/year 6 months 1 time/year 3 months 2018 PA Therapeutic Rec. Inst. Booth (6 table, 2 chairs) PA Park and Recreation Agency and Director contacts 2 times/year 2 times/year 1 time/year 1 time/year 2018 Conf. & Expo Booth (prime) (prime) (standard) (standard) Tickets to 2018 PRPS Awards Banquet 4 tickets 3 tickets 2 tickets 2 tickets Full complimentary registration to 2018 Conf. & Expo (Each registration includes 1 ticket to PRPS Awards Banquet) 3 registrations 2 registrations 2 registrations Complimentary registration to 2018 PRPS Fall Membership Meeting Opportunity to provide literature to 2018 PRPS Fall Membership Meeting attendees Logo on prps.org Champion Partner Banner 12 months 12 months 6 months Display ad. On prps.org home page slider 6 months Digital spotlight at 2018 Fall Membership Meeting Pennsylvania Recreation & Parks Magazine sponsored content 1 issue All Champion Sponsorships Include: PRPS Commercial Membership Monthly announcement on PRPS social media platforms Clickable logo on (Educational Opportunities web page) Verbal recognition to 2018 Conf. & Expo attendees Recognition at the 2018 Leadership Summit Clickable logo on Goodforpa.com website Clickable logo on 2018 Conf. & Expo website 2018 Conf. & Expo spreadsheet of attendees' contact information Logo on sponsor signage at 2018 Conf. & Expo Recognition on 2018 Conf. & Expo Mobile App Recognition at the 2018 PRPS Awards Banquet

5 2018 Conference & Expo EVENT Sponsor Benefits The information below provides a detailed chart of 2018 Conference & Expo Event Sponsor partnership benefits. EVENT SPONSOR Event Title Sponsor $ 10,000 $14,500 Value SnapShot Title Sponsor $ 7,000 $9,500 Value PRPS Awards Banquet $ 5,000 $6,250 Value Digital Spotlight (5 minute maximum) Sponsored Catalog Content Display electronically $85 distributed Mail (Content 150 catalogs developed to the by PRPS with Office by August 3 times/year 12, times/year 1 time/year "Sponsored Packet By" Stuffers acknowledgement $125 and ad.) Display ad Mail on promotional home pieces page to the slider PRPS Office 3 by months 1 month Conf. & Expo August Mobile 12, App Splash Limited Screen to 5 pages. Breakfast Luncheon Banquet $ 4,000 $5,000 Value Keynote Reception Social $ 3,000 $3,500 Value Refreshment Break $ 1,500 $2,000 Value 1 opportunity 1 opportunity 2 opportunities 6 opportunities 8 opportunities 5 opportunities Full complimentary registration to Conf. & Expo (1 reg. includes 1 ticket to PRPS Awards Banquet) Tickets to 2018 PRPS Awards Banquet Conf. & Expo Booth (prime) (prime) (standard) (standard) Conf. & Expo Program Guide Printed Ad Full page Full Page Half page Half page Conf. & Expo Mobile App Banner Ad 1 (standard) Logo on Snap Shot PA Recreation Game Promo. and Park Material Society Logo on Conf & Expo Sandy Registration Drive Page State College, PA All 2018 Conference & Expo Event Sponsorships Include: SnapShot is an interactive game in which attendees utilize the PRPS Commercial Membership Conference & Expo Mobile Event App to take pictures on a series of Logo on sponsor signage at Conf. & Expo items, called CHALLENGES. The digital scavenger hunt encourages Verbal recognition to Conf. & Expo attendees interaction between attendees as they Opportunity to provide literature in attendee bags find people, places and other items. Recognition at the 2018 PRPS Awards Banquet Dozens of CHALLENGES are located in the Recognition on Conf. & Expo Mobile App Expo Hall. The individuals completing the Clickable logo on Conf. & Expo website highest number of CHALLENGES receive a Acknowledgement on PRPS social media platforms prize. Ninety-five percent of attendees 2018 Conf. & Expo attendee contact information utilize the mobile event app! ADVERTISE Mobile Event App Banner on top of main screen for ultimate visibility, automatically sized to fit iphone, ipad & Android devices. Main Screen Banner Advertisement (multiple opportunities) $ 350 Program Guide The 5.5 x 8 Program Guide is distributed to all conference attendees and outlines the details of the event. Outside Back Cover: Full Page, Color (1 opportunity) $ 400 Inside Front Cover: Full Page, Color (1 opportunity) $ 350 Inside Back Cover: Full Page, Color (1 opportunity) $ 300 Inside: Full Page, Black and White (multiple opportunities) $ 250 Inside: Half Page, Black and White (multiple opportunities) $ 150 Additional marketing opportunities! prps.org website The SCOOP Contact: Emily Schnellbaugh Pennsylvania Recreation & Parks Magazine PRPS Membership Directory & Buyer s Guide Contact: Aran Jackson

6 2018 PRPS Conference & Expo Sponsorship, Exhibiting, Advertising Contract Please complete and return this agreement with payment to: 2131 Sandy Drive l State College, PA Submit via to Emily Gates, Director of Strategic Partnerships at Direct any questions to Emily Gates at Type and keep a copy for your records. CONTACT Individual managing payment and general contract details. NAME COMPANY ADDRESS PHONE SPONSORSHIP CHAMPION $ 16,000 Keystone Packet Stuffers $125 $ 12,000 Premiere $ 8,000 Principal PA Recreation and Park Society $ 4,000 Enterprise 2131 Sandy Drive EVENT State College, PA $ 10,000 Event Title Sponsor (1 available) $ 7,000 SnapShot Title Sponsor (1 available) $ 5,000 PRPS Awards Banquet (2 available) $ 4,000 Breakfast, Luncheon, Banquet (6 opportunities) $ 3,000 Keynote, Reception, Social (8 opportunities) $ 1,500 Refreshment Break (5 opportunity) $ TBD Other (as discussed with PRPS) $ Sponsorship Total ADVERTISING MOBILE EVENT APP Deadline for advertisements is March 1, 2018; provide to in JPEG, PNG or GIF format. $ 350 Main Screen Banner Advertisement (multiple opportunities) 640 x 150 pixels PROGRAM GUIDE Deadline for advertisements is March 1, 2018; provide to in JPEG, PNG or PDF format. $ 400 Outside Back Cover: Full Page, Color (1 opportunity) 5.75" x 8.75" with bleeds $ 350 Inside Front Cover: Full Page, Color (1 opportunity) 5.75" x 8.75" with bleeds $ 300 Inside Back Cover: Full Page, Color (1 opportunity) 5.75" x 8.75" with bleeds $ 250 Inside: Full Page, Black and White (multiple opportunities) 5.5 x 8.5 $ 150 Inside: Half Page, Black and White (multiple opportunities) x 4 $ Advertising Total Page 1

7 2018 PRPS Conference & Expo Sponsorship, Exhibiting, Advertising Contract EXHIBITING After contracting, the Contact will be ed to confirm exhibit s representative name(s), any special diet or ADA needs and to provide a la carte meal pricing available for additional purchase. BOOTHS Indicate quantity in left column Booth Preferences #1 #2 #3 $ 750 Standard Booth PRPS Member $ 975 Standard Booth Non-Member $ 1,200 Prime Booth PRPS Member $ 1,425 Prime Booth PRPS Non-Member $ 2,000 Interactive Zone & Booth PRPS Member $ 2,225 Interactive Zone & Booth PRPS Non-Member $ 100 Non-profit Booth TAKING THE STAGE: VENDOR SPOTLIGHTS Packet Stuffers $125 Spotlight Preferences (filled on first-come, first-served basis) #1 #2 #3 $ 100 March 27, 4:15-4:45 (Vendor Demo #1) $ 100 March 27, 5:15-5:45 (Vendor Demo #2) $ 100 March 28, 10:15-10:45 (Vendor Demo #3) $ 100 March 27, 11:15-11:45 (Vendor Demo #4) PA Recreation and Park Society 2131 Sandy Drive State College, PA $ 100 March 27, 4:15-4:45 (Vendor Demo #5) $ 100 March 27, 5:15-5:45 (Vendor Demo #6) $ Exhibiting Total COMPANY/ORGANIZATION INFORMATION COMPANY/ORGANIZATION Name to appear on event materials ADDRESS PHONE WEBSITE COMPANY PRODUCTS/SERVICES 40 words or less, attach additional sheet if necessary EXHIBIT REPRESENTATIVES 1) Include name & title (for exhibitors and sponsors receiving booth benefit) 2) All non-member pricing includes a 2018 PRPS Commercial Membership Benefits: Discounted professional development, PSECU eligibility, The SCOOP weekly news, discounts amusement parks, ski passes & car rentals, PRPS semi-annual magazine, Membership Directory & Buyers Guide & listing HOTEL ACCOMODATIONS Sponsors and exhibitors have the option of staying onsite at the Kalahari Resort and Convention Center. The discounted rate for the Conference & Expo is $184 single/double/triple/quad + state and local occupancy tax. The room block will be held until February 24, 2018, or until it is full. Reserve discounted lodging at the Kalahari by phone or online. Phone: Call # and reference group code 347 or room block name 2018 PA Recreation & Park Society Convention Online: Access and use group code 347 Page 2

8 2018 PRPS Conference & Expo Sponsorship, Exhibiting, Advertising Contract Page 3 EXHIBITING The Expo Hall will be open to attendees Tuesday, March 27 from 2:00 pm 6:15 pm and Wednesday, March 28 from 9:45 am 6:00 pm. Exhibits may be set up on March 27 from 10:30 am 2:00 pm and must be removed March 28 between 6:00 pm 8:00 pm. Booths include: Standard: 8 x 10 booth l 1, skirted 6 table, 2 chairs l 8 high backdrop, 3 high side rails l 1 ID sign l 2 Exhibitor Appreciation Luncheon (3/28) tickets Prime: 8 x 16 booth in high-traffic location l 1, 6 skirted tables, 2 chairs l 8 high backdrop, 3 high side rails l 1 ID sign l 2 Exhibitor Appreciation Luncheon (3/28) tickets Interactive: 15 x 20 space l 1, 6 skirted table, 2 chairs l 8 high backdrop, 3 high side rails l 1 ID sign l 2 Exhibitor Appreciation Luncheon (3/28) tickets Non-profit: 1, 6 skirted table, 2 chairs l 2 Exhibitor Appreciation Luncheon (3/28) tickets In addition, each booth receives: 2 name badges, wifi, refreshment breaks, listing in the Program Guide and Mobile Event App, mailing list of attendees within 30 day after the event, admission to educational sessions on Tuesday and Wednesday for 2 booth representatives, admission to the receptions on Tuesday and Wednesday as well as 2 drink tickets per booth. Exhibitors also have the option of purchasing a 30-minute demonstration period Taking the Stage: Vendor Spotlights during dedicated Expo Hall hours for an additional charge. BOOTH ASSIGNMENTS: Exhibitors will be assigned the best available booth(s) based upon the order in which their contract is received first-come, firstserved. PRPS will try to accommodate requests; however, they are no guarantees. Preference is given to Champion Sponsors, who support PRPS year-round, and Event Sponsors, who specifically support the conference. PRPS will do its best to assign competitors so that they are not adjacent to one another. Packet Stuffers $125 EXHIBITOR Mail REPRESENTATIVE 200 promotional pieces MEALS: to the PRPS Office by Breakfast, August luncheon 12, (beyond Limited 2 Exhibitor 5 pages. Appreciation Luncheon tickets) and banquet tickets are not included with a booth purchase. Additional meal tickets (3/27 Banquet, 3/28 Breakfast, 3/28 Exhibitor Appreciation Lunch, 3/28 Banquet) can be purchased prior PA to Recreation the event and or on-site. Park Society In addition, the Kalahari Resort has a wide variety of cafes, restaurants and bars Sandy Drive State College, PA CERTIFICATE OF INSURANCE: Exhibitors are required to provide PRPS with a Certificate of Insurance (COI) with a $1,000,000 limit of liability. The Pennsylvania Recreation & Park Society, Inc. (2131 Sandy Drive l State College, PA 16803) should be the COI certificate holder and also include as additional insured. Utilize the Expo dates of March 27-28, The COI is due by March 1, ELECTRICAL, AUDIO VISUAL EQUIPMENT, DRAYAGE & FURNITURE: Spectrum Associates, Trade Show & Special Event Services, will coordinate electric, audio visual equipment, drayage and furniture needs for an additional cost, which must be ordered no later than ten days prior to setup. All electrical equipment must be UL listed and all splices must be installed in a metal closure to prevent emission of sparks. PRPS will provide exhibitors with the Kalahari Resort Electrical and Exhibitor Packet upon receipt of their contract, so they can order any needed additional services. RESTRICTIONS: PRPS reserves the right to restrict exhibits which, because of noise, method of operation, or for any other reason, become objectionable. LIABILITY: PRPS and its employees, or conference committee will not be responsible for any injury, loss, or damage that may occur to the exhibitor, nor to the exhibitor s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract. This includes the period of storage prior to and following the conference. The exhibitor, on signing the contract, expressly releases the above-mentioned PRPS, individuals, and committee from any and all claims for such loss, damage, or injury. To prevent loss, small or portable articles of value should be properly secured or removed after exposition hours and placed in safekeeping. Exhibitors will be required to complete a hold harmless form prior to the start of the conference. USE OF SPACE: All demonstrations must be confined to the limits of the exhibit space (excluding Taking the Stage: Vendor Spotlights). No exhibitors shall assign, sublet, or share the whole or any part of the space allotted without the knowledge and consent of PRPS. Aisles must be clear. Advertising material may be distributed only within the space assigned to the exhibitor presenting such material. HOLD HARMLESS AGREEMENT The exhibitor agrees to indemnify and hold harmless PRPS, its members, officers, directors, and employees against any and all damage to property or personal injury or loss caused by the exhibitor or its agents, representatives, or employees. The exhibitor assumes complete responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitor s display, caused by the exhibitor, its agents, representatives, or employees.

9 EXHIBITING 2018 PRPS Conference & Expo Sponsorship, Exhibiting, Advertising Contract PAYMENT & CONFIRMATION PROCESS: A $100 deposit is required for sponsorships and exhibit booths along with this signed contract. The full balance for sponsorships and exhibit booths is due by March 1, Booth reservations and sponsorships made on or after March 1, 2018, require full payment. Program Guide and Mobile Event App advertisements must be paid in full along with this signed contract. Upon receiving a signed contract and the minimum required payment, confirmation of booth assignments, sponsorship and/or advertising details will be ed to the contract Contact. CANCELLATIONS: Booth cancellations must be received by PRPS in writing before February 25, Written notification must be sent to: PRPS, 2131 Sandy Drive, State College, PA or ed to: A $50 handling fee will be deducted from the refund. Mail and personal delivery of the cancellation notice shall be deemed delivered on the day such notice is received at the PRPS office. This CONTRACT shall not be binding until it is signed by an authorizing agent of the contracting Company/Organization and accepted by a PRPS representative. This CONTRACT is made and entered into by and between the Pennsylvania Recreation & Park Society, Inc., a non-profit organization, and (Company/Organization Name) I understand that full payment is required by March 1, I agree to comply with the rules, regulations, and provisions outlined Packet in this Stuffers contract $125 as established by the Pennsylvania Recreation & Park Society, Inc. Authorizing Signature: PA Recreation and Park Society 2131 Sandy Drive Title: Date: State College, PA Exhibit space will not be assigned until the $100 deposit is received by the Pennsylvania Recreation & Park Society, Inc. Exhibitors will not be permitted to set up their booth(s) without providing a Certificate of Insurance (COI). No refunds will be given for a cancellation due to failure to provide this signed agreement and a COI. PAYMENT TOTAL (Exhibit, Sponsorship, Advertising) $ AMOUNT PAID AT SIGNING $ BALANCE DUE $ By Credit Card: this contract with card information to Emily Gates at or mail to: Attn: Emily Gates, 2131 Sandy Drive, State College, PA Card Type: Credit Card #: Expiration Date: Cardholder's Name: Total Transaction Amount ($) We accept Visa, MC, AMEX, Discover By Check: Make check payable to Pennsylvania Recreation & Park Society, Inc. and mail this contract with payment to: Attn: Emily Gates, 2131 Sandy Drive, State College, PA Check Enclosed? (Yes/No) Check Number Check Amount ($) PRPS Office Use Only Date Received: Paid in Full? Payment Processed By: Other: Page 4

10 Sponsorship & Event Marketing Increase your professional relevance, capacity and influence by investing your time and dollars where they make the most difference! PRPS is the lead statewide association providing professional development, leadership, advocacy and resources for those in the parks and recreation field; it is the voice of Pennsylvania recreation and parks! Sponsorship marketing offers your business or organization the chance to engage directly with key decision makers from Pennsylvania's park and recreation agencies, as well as other firms and professionals in the field. Sponsorship packages are custom-designed to build exposure, networking and relationships. We provide the audience for your brand, product and services! Extend your reach through PRPS see inside! CHAMPION SPONSORS embody the highest level of value and visibility and enjoy marketing advantages year-round through multiple ventures and functions of PRPS! EVENT SPONSORS enjoy a slate of special benefits in reaching PRPS event attendees. EXHIBIT in the Poconos at the 2018 Pennsylvania Recreation and Park Conference & Expo March at Kalahari Resort and Convention Center! PARTNER with PRPS to support the Conference & Expo and interact directly with attending park and recreation professionals to market your products and services. ADVERTISE in the Conference & Expo Guide, mobile event app, PRPS website, The SCOOP weekly enewsletter, Pennsylvania Recreation & Parks magazine, PRPS Membership Directory & Buyers Guide and more! Contact: Emily Gates, Director of Strategic Partnerships l

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