ASIA-PACIFIC ECONOMIC COOPERATION (APEC) INDONESIA 2013 ADMINISTRATIVE CIRCULAR NO. 6 INFORMATION AND GUIDELINES FOR

Transcription

1 ASIA-PACIFIC ECONOMIC COOPERATION (APEC) INDONESIA 2013 ADMINISTRATIVE CIRCULAR NO. 6 INFORMATION AND GUIDELINES FOR APEC FINANCE MINISTERS MEETING (FMM) AND RELATED MEETINGS NUSA DUA BALI, INDONESIA, SEPTEMBER 2013 Release Date: 24 JULY 2013

2 TABLE OF CONTENTS 1. WELCOME AND INTRODUCTION MEETING DATES AND VENUE MEETING PROGRAM APEC FMP 2013 PROJECT COMMITTEE CONTACT INFORMATION ACCREDITATION AND LIAISON OFFICERS Delegation Accreditation Officer (DAO) Delegation Liaison Officer (DLO) Delegation Media Liaison Officer (MLO) DAO, DLO and MLO Appointment Requirements Summary Host Economy Liaison Officer (HELO) ACCREDITATION Delegations Accreditation Late Accreditation Non-Member Participation and Guest Accreditation ACCESS TO MEETINGS Pickup and Display of ID Badges Lapel Pins Plenary Session Overpasses Summary of Access Procedures ACCOMMODATION Hotels of Accommodation Reservation Procedure Courtesy Accommodation for Ministers / Heads of Delegations AIRPORT AND TRANSFER Visas and Customs Information Baggage and Item Restrictions Airport Arrivals and Departures VIP Access for Ministers / Head of Delegates Airport transfer TRANSPORTATION Shuttle Services Courtesy Transportation for Ministers and Delegation Heads Public Transportation and Taxi Special Transportation Requirements MEETING VENUE FACILITIES AND SERVICES Registration and Accreditation Desk APEC Information Desk and Hospitality Desk Common Delegation Room Bilateral Meeting Rooms Viewing Room Prayer Rooms Medical Services Cultural Program Events Interpretation Services ii

3 12. DOCUMENT REPRODUCTION AND DISTRIBUTION Important Requirements for Submission of Meeting Documents Paper Submission for the APEC Senior Finance Officials Meeting Paper Submission for the APEC Finance Deputies Meeting Paper Submission for the APEC Finance Ministers Meeting Documentation Center Distribution Final Papers MEETING EQUIPMENT DRESS CODE GENERAL INFORMATION Bali Climate Time Tipping Electricity and Water Supply Smoking Useful Telephone Numbers Credit Cards Currency and ATMs Travel Health Insurance Mobile Phones Information MEETING SECURITY MEDIA ARRANGEMENTS Media Accreditation Online Media Accreditation Media ID Badge Issuance SPECIAL NEEDS DEADLINE SUMMARY ANNEXES A Meeting Program 23 B Bilateral Meeting Room Booking Request 26 C Document Distribution Request Form (DDRF) 27 D Executive Summary 28 E Head of Delegation Attendance Form 29 F Batik Form 30 G Hotel Reservation Form 31 H Interpreter Support Request Form 37 I Maps 38 iii

4 1. WELCOME AND INTRODUCTION The Republic of Indonesia welcomes all participants to the APEC Senior Finance Officials Meeting (SFOM), Finance Deputies Meeting and Finance Ministers Meeting in Nusa Dua, Bali, September The APEC Finance Ministers Process (FMP) 2013 Project Committee is devoted to provide a program of meetings and activities that will enable delegates to effectively carry out their work while enjoying their stay in Nusa Dua, Bali. This Administrative Circular provides the meeting information as well as comprehensive details about administrative procedures, meeting logistics, and requirements for participants. Requests for clarification or additional information can be channeled to the Project Committee via the address provided in Section 4. Amendments to this circular (if any) will be issued as necessary and sent via to each APEC delegation through its Delegation Liaison Officer and its Embassy in Jakarta. Amendments will also be available at the APEC Information Desk at the meeting venue. The Project Committee wishes all the delegations a pleasant and productive visit to the Republic of Indonesia during the upcoming the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting. 2. MEETING DATES AND VENUE The APEC Senior Finance Officials Meeting as well as Finance Deputies Meeting and Finance Ministers Meeting will take place in Nusa Dua Bali, Indonesia, on September The main meetings venue will be at: Bali International Convention Centre (BICC) P.O. Box 36, Nusa Dua Beach Bali, Indonesia Tel: ( ) ; Fax: ( ) Bali International Convention Centre is internationally renowned conference facilities in the southernmost tip of Bali. Located in a secluded enclave with access control by private security in the exclusive BTDC complex, and just 10 kilometers from Bali's international airport and 25 minutes from the chic and vivacious Kuta, Legian, and Seminyak districts, Nusa Dua exceeds all expectations as a world class tourist and business destination. Tropical coral reefs protect the magnificent beaches of Nusa Dua, creating an idyllic environment for a wide variety of water sports and activities. Beautifully manicured gardens surrounds the conventions, hotels, shopping gallery, restaurants and bars. Preceding the APEC Finance Ministers Meeting, The APEC Finance Ministers Retreat scheduled on September 19, 2013 (evening). The retreat will take place at: Astor Ballroom, the St. Regis Bali Resort Kawasan Pariwisata, Nusa Dua Lot S6, PO Box 44 Nusa Dua 80363, Bali, Indonesia 3. MEETING PROGRAM The current programme for the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting is attached as Annex A and is subject to change. An updated meeting schedule and other useful information will be provided at the APEC Accreditation Desk and APEC Information Desk at the meeting venue. 4

5 4. APEC FMP 2013 PROJECT COMMITTEE CONTACT INFORMATION Inquiries related to visas and customs control may be directed to: Inquiries related to registration and accreditation may be directed to: Inquiries related to documentation and photocopying may be directed to: cc: ; Inquiries related to transportation and transfer facilities may be directed to: Inquiries related to accommodations may be directed to: Inquiries related to mass media accreditation may be directed to: cc: Hospitalities and all other inquiries (including: bilateral room space) may be directed to: Hotline telephone number: ACCREDITATION AND LIAISON OFFICERS 5.1. Delegation Accreditation Officer (DAO) Each delegation must appoint a DAO. The DAO shall be responsible for accreditation and online registration of all members of the delegation. The DAO should be in constant contact with the APEC FMP 2013 Project Committee that will reply the questions that may arise in relation to accreditation and registration of members of the delegation. DAO s presence during the APEC s meetings is not mandatory. The DAO must be appointed by: Each APEC Member Economy; The ABAC Secretariat; 5

6 The APEC Secretariat; The Official APEC Observer Organization (ASEAN Secretariat, PECC Secretariat and PIF Secretariat) IMF, World Bank, Asian Development Bank, Inter-American Development Bank, OECD. In order to receive a username and password needed to carry out on-line registration all delegations must provide their Delegation Accreditation Officer s full name, position and contact information ( and mobile number) at fmp2013registration@fiskal.depkeu.go.id not later than August 12, Delegation Liaison Officer (DLO) Each delegation must also appoint a DLO. The DLO must be present during the events to resolve any administrative or logistical issue. The duties of the DLO shall include: to be constantly in touch with the APEC Finance Minister Process (FMP) 2013 Project Committee during the meetings; to be constantly in touch with the Host Economy LO; to pick up identification cards (badges); to pick up all invitations for those participating in the events; to submit requests (if any) for rooms to be used for bilateral meetings. In order to receive a username and password necessary to access the APEC Finance Ministers Meeting s online registration portal, delegates are required to forward the full name, title and contact information ( and mobile number) of their DLO and one alternate to fmp2013registration@fiskal.depkeu.go.id no later than 12 August The DLO may also be the DAO and must be appointed by: Each APEC Member Economy; The ABAC Secretariat; The APEC Secretariat; The Official APEC Observer Organizations (ASEAN Secretariat, PECC Secretariat and PIF Secretariat). IMF, World Bank, Asian Development Bank, OECD Delegation Media Liaison Officer (MLO) All delegations are encouraged to appoint a Media Liaison Officer (MLO) as the primary point of contact for media issues. Delegations should submit their MLO's full name, title and address to fmp2013media@fiskal.depkeu.go.id with the copy to tjahjoe@depkeu.go.id by August 12, MLO duties include but not limited to the following: facilitation of media interview requests by accredited media; facilitation of media opportunities for official media; handling of press releases and distribution to accredited media. 6

7 5.4. DAO, DLO and MLO Appointment Requirements Summary In summary, all APEC economies and official observer delegations are required to forward the full names, titles and contact information for their DAO, DLO and their alternates to in order to receive the username and password needed to access the online registration portal. Additionally, delegations are encouraged to forward the full name, title and contact information of a Media Liaison Officer to facilitate the distribution of media-related information. Summary of DAO, DLO, and MLO Submission Deadlines: Delegation Accreditation Officer (DAO) and Alternate Delegation Liaison Officer (DLO) and Alternate Delegation Media Liaison Officer (MLO) August 12, 2013 August 12, 2013 August 12, 2013 fmp2013registration@fiskal.depkeu.go.id fmp2013registration@fiskal.depkeu.go.id fmp2013media@fiskal.depkeu.go.id This information must be submitted for the APEC Meeting even if the designated DAO, DLO, or MLO performed the same duties during previous APEC-2013 meetings Host Economy Liaison Officer (HELO) The following delegations will be assigned one Host Economy Liaison Officer (HELO): each APEC Economy the APEC Secretariat the ABAC Secretariat the Official APEC Observer Organizations (ASEAN Secretariat, PECC Secretariat and PIF Secretariat) IMF, World Bank, Asian Development Bank, Inter-American Development Bank, OECD. During the events, the HELO will be the contact person for the delegations on logistical and administrative matters. The names and contact information of the HELO for each delegation will be provided prior to the beginning of the events. After submitting the names of DLO, the appointed HELO for each Economy will contact and be constantly in touch with respective DLO for further coordination. HELO should always be accessible and should be on site when the respective delegation is present at the events and meetings. HELO could be reached by or by phone prior to the arrival of delegates and during the events and meetings. HELO is not entitled to perform duties of DAO and DLO. 7

8 6. ACCREDITATION 6.1 Delegations Accreditation Online accreditation for the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting will be open from August 15 to September 5, All participants must be accredited directly by the DAO through the online accreditation system during the online accreditation period by accessing the APEC FMP 2013 official webpage at Please note that appropriate usernames and passwords shall be ed to the persons responsible for the delegates accreditation only after the names of the DAO and DLO and their contact data are received by the APEC FMP 2013 Project Committee. For security purposes, all information on accreditation will be protected and accessible only to a limited number of members of the APEC FMP 2013 Project Committee. The confirmation of the successful accreditation of each participant will be sent to the DAO via . It is the responsibility of the DAO to notify each delegate of such confirmation. The delegations who have been accredited by the DAO but have not received the confirmation via by 5 September 2013, should notify the APEC FMP 2013 Project Committee by sending an to: fmp2013registration@fiskal.depkeu.go.id. 6.2 Late Accreditation Delegates who are unable to complete online accreditation by 5 September 2013 shall be required to register onsite at the Accreditation Center located in the Westin Nusa Dua Hotel otherwise they won t be allowed to get into the meeting venue. Please be advised that due to security reasons, on-site accreditation might be limited and all Delegation Accreditation Officers are urged to accredit participants of their respective delegations via the online accreditation portal prior to the beginning of the meetings. Every effort shall be made to provide timely onsite accreditation as well as issuance of ID badges for late registrants. However, no guarantee can be given that the accreditation process will be completed before the event starts. The delegations who come to the event without having been previously accredited through the online accreditation system will receive ID badges only after their delegates statuses have been verified by their DLOs. 6.3 Non-Member Participation and Guest Accreditation There are two ways by which guests and invited speakers may be registered: Invited delegations may be included in any official delegation of any APEC Economy, ABAC, the APEC Secretariat and the organization of official observers, IMF, World Bank, Asian Development Bank, Inter- American Development Bank and OECD. Therefore, the delegation responsible for the accreditation will be able to accredit an invited participant in the same manner as the other delegations through the online accreditation (see paragraph 6.1). Invited delegations, who are not members of the official delegation, will have to be accredited in accordance with APEC Guidelines on Managing Cooperation with Non-Members. Correspondingly, accreditation of the delegations from non-apec Economies will be carried out through the APEC Secretariat. It is also necessary to inform the APEC Secretariat of the intention to invite a representative of 8

9 the non-apec economy to participate in the APEC event given an agreement on the issue is reached by Senior Financial Officials Meeting s members (SFOM). All other questions regarding accreditation of representatives of non-apec Economies may be directed to fmp2013registration@fiskal.depkeu.go.id 7. ACCESS TO MEETINGS 7.1 Pickup and Display of ID Badges DLO ID Badge Pick-up: DLOs are urged to get the badges for all members of their delegation immediately. All additional information about acquiring badges will be sent to the HELO of each delegation prior to the events. DLOs will be able to get badges for all members of their delegation by presenting a certificate or a confirmation letter and signing the report document. Delegate Badge Pick-up: Delegations who did not receive badges from their DLOs may receive badges at the Accreditation Center located in the Westin Hotel Nusa Dua, Bali. To obtain the badges, the delegations must provide a photo ID, passport or diplomatic identity card. Meeting ID Badges will be available for pickup at the Accreditation Center located in the Main Lobby Westin Resort Nusa Dua Hotel otherwise the participants won t be allowed to get into the meeting venue. The delegations are required to wear their APEC ID badges at all times while in meeting venues. 7.2 Lapel Pins Meeting lapel pins are provided to all APEC Finance Ministers; APEC Finance Deputies (but not more than 2 per economy); Heads of APEC Official Observer Organizations (ASEAN Secretariat, IADB, PECC and PIF); the APEC Secretariat Executive Director; Chairs of ABAC; Heads and Deputy Heads of IMF, World Bank, Asian Development Bank, OECD. Delegates with lapel pins will not be required to possess meeting overpasses, but are kindly requested to wear their ID badges while inside any meeting venue. Lapel pins will be given to Delegation Liaison Officers for appropriate distribution prior to the beginning of the meetings. 7.3 Plenary Session Overpasses In addition to ID badges, meeting overpasses will be required in order to enter the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers Meeting, with the exception of lapel pin wearers, who will not be required to possess a meeting overpass. Each Economy delegation will be provided with meeting overpasses. The overpasses divided into three types (red color for ministers meeting; green color for deputies meeting; and yellow color for SFOM). The ABAC Secretariat, APEC Secretariat, IMF, World Bank, Asian Development Bank, Inter-American Development Bank, OECD, Observer Organizations, and invited guests will also be provided with an appropriate number of overpasses. These procedures are intended to expedite access for authorized delegates to the plenary meeting with minimal inconvenience and to ensure adequate and comfortable seating for all delegations. 9

10 Summary of the number of delegations meeting attendance Meeting Name APEC Members Number of Delegations APEC Secretariat, ABAC, IFIs SFOM (Drafting) HOD + 4 HOD + 2 Finance Deputies Meeting Observer Organizations Deputy + 4 HOD + 2 HOD + 2 Finance Ministers Retreat Ministers/HOD HOD Finance Ministers Meeting Ministers + 2 HOD + 2 HOD + 2 Joint Media Conference Ministers/HOD HOD 7.4 Summary of Access Procedures Access to the BICC requires that all guests go through a security check point. Entry to the BICC meeting venue will require a meeting ID badge. All delegates and delegations, including those with lapel pins, are requested to visibly wear their ID badges at all times while inside the building. Meeting overpasses, in addition to ID badges, will be required by all delegates in order to enter the APEC Senior Finance Officials, Finance Deputies and Finance Ministers plenary meeting room. 8. ACCOMMODATION 8.1. Hotels of Accommodation The following hotels in Nusa Dua Bali have been designated for the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting delegations: 1. THE WESTIN RESORT NUSA DUA BALI Kawasan Pariwisata Nusa Dua BTDC Lot N-3, Nusa Dua 80363, Bali, Indonesia Phone: (62)(361) Fax: (62)(361) Mr. Agus Hadi/Mr. Krismanto/Ms. Nyatri Group Reservation Team groups@westin.com 2. NUSA DUA BEACH HOTEL & SPA Kawasan Pariwisata Nusa Dua BTDC Lot North 4, Nusa Dua 80363, Bali, Indonesia Phone: (62)(361) Fax: (62)(361) Ms Kadek Trisna ( ) trisna@nusaduahotel.com 3. GRAND HYATT BALI Kawasan Pariwisata Nusa Dua; BTDC, Nusa Dua 80363, Bali, Indonesia Phone : (62)(361) ; Fax (62)(361) Mr Adi Sutawan balgh-group_reservation@hyatt.com Ms Bellinda bellinda.thyastuti@hyatt.com 10

11 Accommodation in the above hotels will be available for the period of September Hotels may provide special rates for delegations of the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting at all designated hotels. You may wish to contact directly to the person in charge of respective hotels for further details on room rates and availability. The accommodation will be provided on the basis of first come first served service. Room reservations must be made no later than 3 September After this date, the special accommodation rates may not be applied. These hotels are located in immediate proximity to one another. Shuttle buses will be available for travel between the venue of the APEC Finance Ministers Meeting and designated hotels. The delegations will be responsible for closing their reservation and for any additional ordered services directly at the selected hotel Reservation Procedure Room reservations for the APEC Finance Ministers Meeting and Related Meetings delegations may also be done by filling in a hotel reservation form (Annex F). Any other questions regarding reservation procedures may be directed to: fmp2013hotels@fiskal.depkeu.go.id 8.3. Courtesy Accommodation for Ministers / Heads of Delegations The Indonesian Ministry of Finance will provide 3 nights of complimentary accommodation for all APEC Finance Ministers; Heads of APEC Official Observer Organizations (ASEAN Secretariat, PECC and PIF); the APEC Secretariat Executive Director; Chairs of ABAC; Heads of IMF, World Bank, Asian Development Bank, Inter-American Development Bank and OECD, for the period of September 18 21, The St. Regis Bali Resort Nusa Dua Villa Resort Accommodation in this resort will be available for the period of September 18 21, 2013 Any additional charges such as extra-nights, suite upgrades, meals and incidentals (including room minibar use) beyond the hospitality noted above should be paid by the respective delegation directly to the hotel. The St. Regis Bali Resort is located on Bali s most beautiful beach, the exclusive pristine beach of Nusa Dua. Only 30 minutes away from Bali s International Airport and in the heart of the noteworthy Garden of Bali, the luxury beachfront resort is the first St. Regis Resort in Asia, offering premier accommodation experience and excellent location. Combining understated barefoot elegance with Balinese-inspired living, The St. Regis Bali Resort offers infinite panoramic views of the Indian Ocean on a stunning beachfront of powdery white sand. Generously spread across 9 hectares of lush tropical gardens, the beautifully appointed 123 Suites and Villas welcome guests with all the comforts of a contemporary refined Balinese home with striking interiors, complimentary Wi-Fi, and The St. Regis heritage of uncompromising luxury: bespoke 24-hour Butler Service. The beachfront resort promises culinary excellence with 3 distinctive restaurant venues and 2 bars spread across the expansive property. Indulge into blissful treatments at Remède Spa or unwind at the 24/7 Fitness Center. In its own tropical park, the Children s Learning Center features intelligent fun-filled activities for youngest connoisseurs. The pleasant vibe would not escape the average 580 sqm villa while the respective delegation do their business with minimum intrusion. We hope the Honorable Finance Ministers/Delegation Heads could 11

12 enjoy the beauty of sqm lagoon and the ethnic enchantment of Bali Island with the spouse while optimizing the discussion on the APEC Finance Ministers Meeting. All inquiries related to complimentary accommodation may be directed to APEC FMP Project Committee through 9. AIRPORT AND TRANSFER 9.1 Visas and Customs Information Passports and Visas Temporary visa requirements and entry formalities for APEC Economies Passport Holders. Diplomatic Regular Service Passport Passport Passport No Economy Visa Requirement Visa Requirement Visa Requirement Yes No Yes No Yes No 1. Australia 2. Brunei Darussalam 3. Canada 4. Chile 5. People s Republic of China 6. Hong Kong, China 7. Japan 8. Korea 9. Malaysia 10. Mexico 11. New Zealand 12. Papua New Guinea 13. Peru 14. Philippines 15. The Russian Federation 16. Singapore 17. Chinese Taipei 18. Thailand 19. United States of America 20. Viet Nam Subject to point all delegations entering Indonesian territory are required to have visa and possess valid passport for six months from the date of arrival. Bearers of diplomatic and service passport from certain economies could apply for a multiple-entry visa, which is valid through 31 October 2013 for the purpose of attending APEC Indonesia 2013 meetings, to the Embassies and Consulates of the Republic of Indonesia accredited to the respected member economies. Please refer to for further information Visa on Arrival (VoA) facility is issued on arrival at the Soekarno-Hatta International Airport and Ngurah Rai International Airport Denpasar, Bali for visits not exceeding 30 days for nationals of a number of economies as follows: Australia, Canada, China, Japan, Mexico, New Zealand, Korea, the Russian Federation, Chinese-Taipei, and the USA. The Visa on arrival fee for up to thirty (30) days is US$25; this visa not extendable and not convertible into other types of visas. Should the bearer of diplomatic and service visa wishes to apply for VoA, the above mentioned fee shall apply. 12

13 Delegations that use route: Tokyo (Narita) Jakarta; Seoul Jakarta; Sydney Jakarta; Tokyo (Narita) Denpasar; Osaka Denpasar; Sydney Denpasar; and Shanghai Jakarta; are qualified to benefit from Immigration on Board, this particular facility is granted exclusively by Garuda Indonesia Airline. Further information is available at Garuda Indonesia s representative office in those city and Garuda Indonesia s counter in each Airport General Information regarding visa application is available at the Directorate General of Immigration of the Republic of Indonesia website at Delegates may also refer to the Embassies and Consulates of the Republic of Indonesia in their economies. In case of difficulties related to obtaining a visa, please communicate to fmp2013visa@fiskal.depkeu.go.id The Customs authorities perform custom inspections after baggage claim on passengers arriving on international flights. During inspection, the passengers are required to submit the completed customs declaration forms which will be provided by the airline staff before landing. For more information on customs please refer to Baggage and Item Restrictions Airlines operating in the Republic of Indonesia strictly enforce baggage size and weight limitations, and the participants are requested to familiarize themselves with their airline weight and carry-on restrictions prior to traveling in order to avoid extra fees or complications. Inside the check-in area, the participants can use the baggage packing service. The average baggage allowance for Indonesian airlines is 20 kg/44 pounds for economy class passenger and 30 kg/66 pounds for executive class passenger. In addition, for the sake of airline security, some articles and substances must not be carried aboard. The amount of liquid in hand luggage may also be restricted. 9.3 Airport Arrivals and Departures Ngurah Rai International Airport, also known as Denpasar International Airport, is located in southern Bali, 13 km south of Denpasar City. The IATA code for Ngurah Rai International Airport is DPS. Depending on the flight route, the delegations will arrive at either domestic arrival terminal, or international arrival terminal. The delegations are encouraged to clarify information on the terminal of arrival with their airline companies. An APEC FMP 2013 welcome desk will be provided at Ngurah Rai International Airport, Denpasar Bali. Our staff will assist delegates for the airport transfer. Delegations are requested to provide information regarding their airline, flight number, date and time arrival, and the number of delegations on the Registration Form. 9.4 VIP Access for Ministers / Head of Delegates The APEC FMP 2013 Project Committee are providing the VIP access for the Ministers/Head of Delegation. Premium escort service are provided for the ministers/head of Delegation from the airplane to the VIP Room in Ngurah Rai International Airport upon the arrival. The Ministers / Head of Delegates will be welcomed by Indonesian Officials on a greeting ceremony at the VIP Room at Ngurah Rai International Airport. In addition to the VIP handling, dedicated car with private voreijder will be complimentary provided for the Minister/Head of Delegation during the APEC Finance Ministers Meeting. 9.5 Airport transfer Shuttle services Shuttle transfer services to APEC FMP 2013 official hotels will be available for the delegations. You can inquire the details of the shuttle buses stop and the schedule of buses departures at the APEC FMP 2013 Welcome Desk at the Ngurah Rai International Airport Bali. Transportation from Ngurah Rai International 13

14 Airport to designated hotels and vice versa will be complimentary provided for all delegates. All Delegates are requested to inform the Project Committee on their travel itinerary. Taxi The average taxi fare from Ngurah Rai International Airport to designated hotels is approximately Rp ,00 (US$ 15). To order a taxi upon arrival at the airport, please refer to a Taxi desk located in the arrival halls of Ngurah Rai International Airport Bali. 10. TRANSPORTATION Shuttle Services Frequent daily shuttle service will be provided for all APEC delegates during the APEC Senior Finance Officials Meeting, Finance Deputies Meeting and Finance Ministers` Meeting in Bali will be provided between the meeting venue and all designated hotels, including cultural program events. Delegates are advised to wear their APEC meeting ID Badges while traveling on the shuttles. Shuttle schedules will be available at the APEC Information Desks at the meeting venue and all designated hotels Courtesy Transportation for Ministers and Delegation Heads Upon preliminary requests APEC Finance Ministers/ Heads of Delegations; Heads of APEC Official Observer Organizations (ASEAN Secretariat, PECC and PIF), IMF, World Bank, Asian Development Bank, OECD; the APEC Secretariat Executive Director will be provided with a dedicated vehicle and an accredited driver. The attendance form for the Ministers and Heads of Delegations can be found in Annex E. Please send the filled-in form to fmp2013transport@fiskal.depkeu.go.id not later than August 26, Please be advised that requests submitted after August 26, 2013 will not be accepted Public Transportation and Taxi It is highly recommended to use taxi cabs with special taxi service insignia. The cost of travel will be counted by the manager at the time of order. The payment is accepted in Rupiah. Money Changer is available at Ngurah Rai International Airport. Additional information regarding transportation facilities and taxi services will be available at the APEC Information Desks at the meeting venues, and at the reception desks of the designated hotels Special Transportation Requirements The meeting delegations who require handicap accessible transportation should notify the APEC FMP 2013 Project Committee prior to the beginning of the meeting by sending a brief description of their needs to fmp2013transport@fiskal.depkeu.go.id 11. MEETING VENUE FACILITIES AND SERVICES Registration and Accreditation Desk The APEC Registration and Accreditation Desk is located at main lobby of the Westin Resort Nusa Dua Bali APEC Information Desk and Hospitality Desk APEC Information Desk is located at the Bali International Convention Centre meeting venue and is open from to daily. APEC Information and Service Center personnel are available to provide general 14

15 meeting information, take bilateral room reservation, administrative and logistics information, assists with shuttle information, and provide general assistance. The APEC Hospitality Desks are located at the lobby of each designated hotel and open from to daily. General inquiries regarding transportation, shuttle information, and general assistance can be addressed to personnel at the APEC Hospitality Desks. Visitor s information and guidebooks are also available upon request Common Delegation Room The Common Delegation Room located at the meeting venue will be available to members of all delegations from to during September 17-20, The room will be equipped with computers, printers, telephones, fax machines. Free Internet access will be provided Bilateral Meeting Rooms The Bilateral Meeting Rooms will be available to delegations upon preliminary requests. The rooms will be available from to 18.00hrs with 15 minutes interval between meetings for room refreshment. Reservation for the bilateral meeting rooms can be made through the APEC Information Desk or by sending an to apec-fmp2013@fiskal.depkeu.go.id attaching the bilateral meeting room booking request form that can be found at the Annex B. Bilateral meeting rooms are capable of seating up between persons, and are equipped with standard office stationery and drinking water Viewing Room The Viewing Room located at the Bali International Convention Centre meeting venue will be available to members of all delegations from to during APEC Finance Ministers and Finance Deputies Meeting Sessions (18-20 September, 2013). The room equipped with standard audio and video feeds Prayer Rooms The delegations and guests can also use prayer rooms. Male and female prayer rooms will be available at the meeting venue. Information about Prayer Rooms will be available at the APEC Information Desks Medical Services The Medical Care Station will be open from to daily at meeting venue during September 17-20, First Aid for the delegations will be provided free of charge. For all medications and medical services provided by clinics, hospitals, pharmacies or other health care institutions, delegations will have to pay directly to the service providers. Please take note that clinics may not be equipped for treatment of some serious and chronic diseases. Working hours and addresses of hospitals and clinics, including list of hospitals that can receive international insurance, will be available at the APEC FMP Information Desks at the meetings venues Cultural Program Events The APEC FMP Project Committee humbly invite all delegation and spouses to witness the varied treasure of Indonesia through a theatre performance of Devdan: Treasure of the Archipelago, preceeded by a savory light dinner at Bali Nusa Dua Theatre on September 18th, Additional information regarding Devdan Theatre may be found by visitting There is also an invigorating Gala Dinner on September 19th, 2013 at Garuda Wisnu Kencana Cultural Park, where the delegates and spouses will be guided and enchanted by the wisdom and delicacy of Wisnu. 15

16 may be found by visitting Additional information regarding Garuda Wisnu Kencana culturalpark.com The DLO are required to fill the cultural program attendance of the Minister/Head of Delegation on Annex E. The detail for the cultural program events will be distributed at the later stage. Additional tourism information concerning Bali may be found by visiting (Bali tourism website). All questions regarding Cultural Program Events may be directed to: Interpretation Services English is the official language for all APEC meetings. Economies that wish to arrange and accredit their own interpreters for both simultaneous and whispering interpretation must inform the APEC FMP 2013 Project Committee. Interpretation facilities (booths accommodating two interpreters and audio equipment, i.e. microphones and headphones) will be provided at the meeting sessions at the meeting venue. Requests for interpretation facilities and details of interpreters should be provided using the attached Interpreter Support Request Form (Annex G). Please complete and the request form no later than September 1, 2013 to 12. DOCUMENT REPRODUCTION AND DISTRIBUTION Important Requirements for Submission of Meeting Documents All documents must be submitted in soft (electronic) copy and accompanied by a completed Document Distribution Request Form (DDRF), located in Annex C and ed to aos@apec.org and copied to fmp2013docs@fiskal.depkeu.go.id ; darifinsjah@fiskal.depkeu.go.id; hbmursabdo@fiskal.depkeu.go.id ; kasatriyo@fiskal.depkeu.go.id ; tmahendra@fiskal.depkeu.go.id ; All documents must be submitted before 9 September All documents must be submitted by the stipulated deadlines to allow for papers to be reviewed and reproduced in advance of the meetings. In case of late submission of documents the materials (in electronic form) may be reproduced at the documentation center. However, in this case, the documentation center cannot ensure the timely processing of the provided materials. Please do not password-protect files as the Documentation Center will need to put a standard cover for each document Paper Submission for the APEC Senior Finance Officials Meeting The documents for the APEC Senior Finance Officials Meeting must be accompanied by a soft copy of a onepage Executive Summary (Annex D), outlining decision points and/or required deliberations. The documents should be sent electronically via the following s to the APEC Secretariat Program Director, Mr. Andrew O Sullivan, with a copy to the APEC FMP 2013 Project Committee, using the following addresses: 16

17 To: Cc: Cc: Cc: Cc: Cc: Subject Field: Senior Finance Officials Meeting Paper Submission for the APEC Finance Deputies Meeting The documents for the APEC Finance Deputies Meeting must be accompanied by a soft copy of a one-page Executive Summary (Annex D), outlining decision points and/or required deliberations. The documents should be sent electronically via the following s to the APEC Secretariat Program Director, Mr. Andrew O Sullivan, with a copy to the APEC FMP 2013 Project Committee, using the following addresses: To: aos@apec.org Cc: darifinsjah@fiskal.depkeu.go.id Cc: hbmursabdo@fiskal.depkeu.go.id Cc: kasatriyo@fiskal.depkeu.go.id Cc: tmahendra@fiskal.depkeu.go.id Cc: fmp2013docs@fiskal.depkeu.go.id Subject Field: Finance Deputies Meeting Paper Submission for the APEC Finance Ministers Meeting The documents for the APEC Finance Ministers Meeting must be accompanied by a soft copy of a one-page Executive Summary (Annex D), outlining decision points and/or required deliberations. The documents should be sent electronically via the following s to the APEC Secretariat Program Director, Mr. Andrew O Sullivan, with a copy to the APEC FMP 2013 Project Committee, using the following addresses: To: aos@apec.org Cc: darifinsjah@fiskal.depkeu.go.id Cc: hbmursabdo@fiskal.depkeu.go.id Cc: kasatriyo@fiskal.depkeu.go.id Cc: tmahendra@fiskal.depkeu.go.id Cc: fmp2013docs@fiskal.depkeu.go.id Subject Field: Finance Ministers Meeting Documentation Center The Documentation Center will be located at the meeting venue and will work from to during September 17-20, Distribution All the materials relating to activities will be available approximately 30 minutes before each event Final Papers Final/summary meeting papers of the activities will be available at the APEC Meeting Document Database (MDDB) shortly after the events. 17

18 13. MEETING EQUIPMENT APEC FMP 2013 Project Committee will provide a tablet pc for Ministers and Head of Delegation to access the documents during APEC Finance Ministers Meeting and Related Meetings (17-20 September 2013). Please note that tablet pc only used in the meeting room. All meeting documents could be accessed through APEC FMP 2013 official webpage. 14. DRESS CODE Delegations are advised to wear business attire, consistent with APEC tradition, for all activities on September 2013, except for the excursion and cultural program activities (See Section 11.8). An elegant piece of Indonesian Batik will be given to the Minister/Head of Delegation. The Batik is expected to be worn during the Finance Ministers Retreat and Gala Dinner on 19 September The DLO are required to fill the form on Annex F and submit the size needed by the Minister / Head of Delegation to the APEC FMP Project Committee by 7 August GENERAL INFORMATION 15.1 Bali Bali lies between the islands of Java and Lombok and is one of more than 17,000 islands that makes up the Indonesian Archipelago. Stretching approximately 140 km from east to west and 80 km from north to south. Slightly off center, and running east to west, are a string of volcanic mountains. The tallest is Gunung Agung (Mount Agung), which last erupted in 1963, and is 3,142 m. at its highest point. Bali is a land that seems to have a magnet at its very heart. It is a feeling that is difficult to understand unless experienced but once visited you are surely compelled to come back and you may even want to stay forever, such is its pull. Maybe its Bali s beauty, maybe the friendly people, or maybe even the influence from spirits that certainly abide in place. Culture Bali goes under many names. Some call it the island of the gods, while others call it Shangri-La which means the last paradise. The dawning of the world and the center of the universe are yet more names for this truly beautiful tropical island inhabited by a remarkably artistic people who have created a dynamic society with unique arts and ceremonies. Daily life in Bali is culturally linked to satisfying and appeasing the gods, spirits and demons in the midst of breathtaking panoramas of cultivated rice terraces, impressive volcanoes and pristine beaches. Bali s main volcano, Gunung Agung, is still active and sometimes explosive and is considered sacred among local people as it is believed to be the center of the universe. Nusa Dua Nusa Dua is an exclusive area built primarily for luxury resort style properties. It s a great place if all you want to do is relax, unwind and forget the world you left behind. Despite popular myths in recent years, there are many shops and restaurants in Nusa Dua. Bali's southern peninsula is where you find most of the island's international 4 and 5 star hotels set in a manicured garden environment. Nusa Dua is only 25 minutes from the airport and 35 minutes from all the shopping and life of Kuta. Tourism Destinations The largest towns are the capital Denpasar, population approximately 450,000 and Singaraja in the north. The main tourist area is Kuta, situated near the airport. This small sleepy village became a major attraction during the tourist boom of the 70's, because of its famous white-sand beaches, the surf, and stunning sunsets. Some of these destinations are: Kuta Kuta is nestled between Jl. Bakungsari to the south and Jl. Melasti to the north. The beach at Kuta is 18

19 wide and usually has good surf in the late afternoon. If being involved and having everything close by; if you want to party or just shop, Kuta is the place. Legian Legian stretches between Jalan Melasti and Jalan Double Six and is what may be described as the cosmopolitan area of Bali. The beauty of Legian is the range of accommodation that is on offer virtually there is something for everyone. The restaurants are many and varied and some of Bali s best can be found here. The shopping is more boutique style. It is best to wander the side streets and browse for many items including casual wear and beach fashions, antiques, handicrafts and souvenirs. It is always nice to walk along the wide beach in the late afternoon, wander past the endless soccer games and tourists setting up cameras to catch the magic sunset. Ubud Ubud is one the best places to stay in Bali. From Ubud, you are close to; whitewater rafting, mountain cycling, jungle trekking, lake kayaking, monkey forest, visiting Besakih, Bedugul, Kintamani. Ubud is where the most accomplished painters, dancers, musicians, carvers and weavers live and work, and there are a number of very good museums and art galleries. Art is the main attraction to Ubud with many and varied galleries throughout the village - from traditional to contemporary and everything in between. The Neka Art Museum is the most famous, but it is also worth having a look at his son's gallery, Komaneka, in Monkey Forest Rd, which specialises in contemporary young artists. Ubud is great introduction to the people of Bali, the barter system, and just the Balinese way of life in general. The markets in Ubud are well known, as are the many small art shops where the pieces are produced by the villagers on-site. Sanur Sanur is one of the best places to stay in Bali if you are looking for some relaxation but still having the convenience of local shops and restaurants. It is easy to travel anywhere from Sanur, the frenetic shopping and bartering and nightlife of Kuta is only 20 mins away by taxi, Ubud is only 40mins, and the airport 20mins. The beach in Sanur is protected by a reef so is very safe to swim but only at high tide. At low tide, rock and some reef become exposed. The beach is white sand and quite wide. The best part about the beach here is the views offered across the water from a number of small hotels and the restaurant at the Raddin Climate Bali climate is very tropical with high temperatures throughout the year. The daytime temperature hardly climbs to 30 C and the island receives a great level of sunshine. In fact, it experiences two distinctive seasons; dry season, from May till September, and wet seasons, from October till April. In November, Bali is remains humid, relative humidity averaging about 80%. The rain goes to every few days and it has 150mm average rain Time The hour in Indonesia Capital City Jakarta is + 7 relative to the Greenwich timeline. However, the hour in Bali is + 8 relative to the Greenwich timeline Tipping Major hotels services inclusive of 21% tax, 11% is the government tax and another 10% is service charge. Restaurants: some restaurants will include 5-10% service charge to their bills. Taxis: although all taxis are metered, some drivers do not carry coins. So it is wise to round up your bill. E.g. Your taxi meter shows Rp You can pay Rp or more if you find the service is satisfactory. In general, tipping is not a 19

20 mandatory practice in many hotels, restaurants, taxis and other utilities in Indonesia. However, if you are satisfied with the service you may give 5-10% of the total bill Electricity and Water Supply The supply voltage in Indonesia is volts and two-pronged plugs. Check before using an appliance. Tap water is not drinkable. Instead, we advise the delegations to consume bottled water which can be purchased at the hotel or any nearby grocery store or convenient stores Smoking There is no general prohibition on smoking in public areas in Bali. Restaurants, bars and food courts are divided into smoking and nonsmoking zones. Inside shopping centers, theaters, museums and other cultural or educational institutions smoking is totally prohibited, though designated areas are usually provided for smokers Useful Telephone Numbers City emergency services: Police: 110 Ambulance: 118 Fire: 113 Free local information desk (24h): 108 Lost and found baggage: Soekarno Hatta Airport Jakarta; Terminal 2: tourist information desks (tel: (021) or 5307/8/9) Ngurah Rai International Airport Bali: Telp: Ext. 5055; Fax : Dialing Indonesian numbers from outside Indonesia: Please dial telephone numbers as indicated: country code (+62), area code (21 or other), telephone number (7 or 8 digits) Dialing Indonesian mobile phone numbers from your mobile phone during your visit to Indonesia: Please dial telephone numbers as indicated: country code (+62), enter the Indonesian mobile phone number, excluding the "0" from the beginning of the number, which is a prefix for calling domestically. Dialing Indonesian phone numbers from your Indonesian mobile phone during your visit to Indonesia: Please dial telephone numbers as indicated: area code (021 or other), telephone number (7 or 8 digits) Dialing international telephone numbers from your mobile phone during your visit to Indonesia: Please use international standard procedure: dial +, country code, area code, telephone number Credit Cards Major credit cards are widely accepted at hotels, restaurants, shops, etc. Visa, MasterCard, American Express, Diners Club can be used at establishments, however, some restaurants and small shops accept cash payments only Currency and ATMs The official currency of Indonesia is Rupiah (IDR/Rp). All payments on the territory of Indonesia must be done in Rupiah. Credit card payments will also be carried out in Rupiah. Currency exchange points are located at Soekarno-Hatta International Airport, main hotels, banks, money changers throughout the city. Major currencies are accepted for exchange. Currency exchange rates vary 20

21 depending on the policies of a bank. Banks usually take commission for money exchange and delegations are advised to take it into consideration. When making a currency exchange, some banks also ask to provide a passport or other identity document. It is also possible to use the ATMs located in banks, hotels, large shopping centers. Information about the location of ATMs will be available at the APEC information desks. Exchange rate of the Central Bank of Indonesia as of 23 July 2013 USD 1 = Rp. 10, Travel Health Insurance Despite the fact that first aid, if necessary, will be provided to the delegations of the events free of charge (paragraph 11.4) medications and any medical services provided by clinics, hospitals, pharmacies or other health care institutions must be paid by the delegations Mobile Phones Information Local phone services are reliable. Both GSM and CDMA mobile phone systems are in operation. Most modern cell phones can work in several settings that can use roaming services in different networks. Most of the GSM-phones in use in Indonesia, supporting the protocols of GSM-900 and GSM-1800, or in networks GSM-850 and GSM Long distance calls within Indonesia may be made by direct dialing through International Direct Dial (IDD) in major cities or through operated assisted calls. Telex and Fax services are readily available in major hotels and large cities. 16. MEETING SECURITY Access to the Bali International Convention Centre and to hotel shuttle buses will be granted only to the delegations displaying ID badges. Additionally, access to plenary meeting rooms will be restricted to those displaying lapel pins or meeting overpasses. All meeting delegations are requested to visibly wear their ID badges at all times. 17. MEDIA ARRANGEMENTS 17.1 Media Accreditation All media are required to be accredited before they are allowed access to the meeting venue and facilities during the Finance Ministers` Meeting Online Media Accreditation Online accreditation for members of the press to attend to Finance Ministers` Meeting will be open from August 15 to September 5, 2013 at the APEC FMP 2013 official website: Interested media can register individually for Finance Ministers` Meeting by filling in the media registration form at All accredited members of the press will receive confirmation of their successful accreditation via from the APEC FMP 2013 Project Committee. All information on accreditation will be protected and accessible only to a limited number of members of the APEC FMP 2013 Project Committee Media ID Badge Issuance Accredited members of the press will be issued a Media ID Badge that will provide access to the Press Center and press conferences during the period of ministerial meeting. Accredited members of the press will be escorted by staff for press events outside of the designated press area. 21

22 Media ID Badges will be available at the APEC Accreditation Center at the Westin Resort Nusa Dua. Media ID Badge must be worn at all times and will be required for entry into the venue and all meeting areas accessible to media and during media sessions. All the details will be disseminated at a later stage via the information letter. 18. SPECIAL NEEDS The APEC FMP 2013 Project Committee is committed to ensure that all delegations have a fruitful and pleasant stay in Bali. The delegations are encouraged to apec-fmp2013@fiskal.depkeu.go.id with information regarding handicap accessibility needs, dietary concerns and allergies, relevant medical issues, and any other special need requests which can be fulfilled by the Project Committee. 19. DEADLINE SUMMARY Task Section Date Submission of the DAO contact Information 5.1 By August 12, 2013 Submission of the DLO contact Information 5.2 By August 12, 2013 Submission of the MLO contact Information 5.3 By August 15, 2013 DAO Registers all Delegates 5.6 August 15 September 5, 2013 Deadline to make hotel reservations 7.3 By September 3, 2013 Submission of the attendance form for Heads of Delegations Submission of Papers for Senior Finance Officials Meeting Submission of Papers for Finance Deputies Meeting Submission of Papers for Finance Ministers Meeting Submission of the Interpreter Support Request Form Submission of the Ministers/Head of Delegation s Batik Shirt Form 10.2 Annex E 11.1; Annex C 11.2 Annex C 11.3 Annex C 11.6 Annex G 14 Annex F By August 10, 2013 By September 9, 2013 By September 9, 2013 By September 9, 2013 By September 1, 2013 By August10,

23 ANNEX A DRAFT ANNOTATED PROGRAM APEC FINANCE MINISTERS MEETING (FMM) AND RELATED MEETINGS Nusa Dua, Bali, Indonesia September 2013 DRAFT PROGRAMME Tuesday, 17 September 2013 SFOM (Drafting Session) Chair: Mr Decy Arifinsjah, APEC SFOM Chair 2013 Attendance: HoD+4, ABAC, IFIs, APEC Secretariat Venue: Bali International Convention Centre 07:30 09:00 Registration 09:00 10:30 Drafting Session 10:30 10:45 Coffee break 10:45 12:30 Drafting Session (continued) 12:30 14:00 Lunch 14:00 15:30 Drafting Session (continued) 15:30 15:45 Coffee break 15:45 17:00 Drafting Session (continued) Wednesday, 18 September 2013 APEC Finance Deputies Meeting Chair: Prof Bambang Brodjonegoro, APEC Deputy Finance Chair 2013, Ministry of Finance of the Republic of Indonesia Attendance: Finance Deputies + 4, IFI Deputies + 2, ABAC Deputy +2, APEC Secretariat Venue: Bali International Convention Centre 07:30 09:00 Registration 09:00 09:10 Opening Remarks 09:10 11:10 Session 1 11:10 11:30 Coffee Break and Photo Session 23

24 11:30 13:00 Session 2 13:00 14:00 Lunch 14:00 15:00 Session 3 15:00 15:15 Coffee Break 15:15 16:30 Session 4 18:00 21:00 Dinner and Cultural Performance at Devdan Theatre Nusa Dua Thursday, 19 September 2013 Finance Deputies Meeting Chair: Prof Bambang Brodjonegoro, APEC Deputy Finance Chair 2013, Ministry of Finance of the Republic of Indonesia Attendance: Finance Deputies + 4, IFI Deputies + 2, ABAC Deputy +2, APEC Secretariat Venue: Bali International Convention Centre 09:00 11:00 Session 5 11:00 11:15 Coffee Break 11:15 12:30 Other Business 12:30 14:00 Lunch 24

25 Thursday, 19 September 2013 Finance Ministers Meeting 15:00 17:30 Finance Minister Retreat Chair: Dr. Muhammad Chatib Basri, Minister of Finance of the Republic of Indonesia Attendance: Ministers/Delegate Head Venue: St. Regis Resort 19:00 21:30 Gala Dinner Gala Dinner hosted by Dr. Muhammad Chatib Basri, Minister of Finance of the Republic of Indonesia Venue: Garuda Wisnu Kencana Attendance: Ministers and HoDs + Spouses, Deputies, and All Delegates Friday, 20 September 2013 APEC Finance Ministers Meeting Chair: Dr. Muhammad Chatib Basri, Minister of Finance of the Republic of Indonesia Venue: Bali International Convention Centre 07:30 09:00 Registration 09:00 09:10 Opening Remarks 09:10 11:10 Session 1 Attendance: Ministers+2, IFI heads + 2, ABAC Chair +2, and APEC Secretariat 11:10 11:30 Coffee Break and Group Photo 11:30 13:00 Session 2 Attendance: Ministers+2, IFI heads + 2, ABAC Chair +2, and APEC Secretariat 13:00 14:00 Working Lunch with ABAC (APEC Business Advisory Council) 14:00 15:30 Session 3 Attendance: Ministers+2, IFI heads + 2, ABAC Chair +2, and APEC Secretariat 15:30 15:45 Coffee Break 15:45 16:45 Session 4 Attendance: Ministers+2, IFI heads + 2, ABAC Chair +2, and APEC Secretariat 16:45 17:00 Adoption on FMM Joint Ministerial Statement 17:00 17:15 Signing of the ARFP Statement of Intent 17:30 18:00 Joint Media Conference of APEC Finance Ministers Attendance: Ministers/ Delegate Head 25

26 ANNEX B. BILATERAL MEETING ROOM BOOKING REQUEST Please submit one form per requested bilateral meeting. Please scan and a completed form to apec-fmp2013@fiskal.depkeu.go.id Requesting Economy/Organization Information Economy/Organization Name of contact person Title Ministry/Department address Participating Economy/Organization Information Economy/organization Name of contact person address Meeting Room Request Details Date Time Number of required chairs Special requests (if any) Е-mail confirming the room booking for bilateral negotiations will be sent to both economies with the information about rooms arrangement and meetings time. The requesting economy will be responsible for appearance of any changes in meeting requirements. Bilateral meeting rooms will be available from 8.00 to18.00hrs with 15minutes refreshment. Bilateral meeting rooms will be assigned on a first-come, first-served basis. To make onsite reservations during September17-20 meeting period at Bali International Convention Centre, Busa Dua Bali. Please this booking form or visit the APEC FMP 2013 Information Desk located at BICC Nusa Dua Bali. 26

27 ANNEX C. DOCUMENT DISTRIBUTION REQUEST FORM (DDRF) Please use one DDRF per document Meeting name Meeting date Contact person Economy/Organization Telephone number address Document title Abstract Purpose consideration or information Access public or restricted If restricted, state reason (e.g. draft version, under consideration, working document, non-paper, informal paper) Submitted by Economy/Forum/Secretary/Observer Forum document number Applicable only if the same document was tabled at an earlier forum Necessary number of copies (if known) document, DDRF and Executive Summary to appropriate addresses below: Senior Finance Official Meeting: To: Subject Field: Senior Finance Official Meeting Finance Deputies Meeting: To: Subject Field: Finance Deputies Meeting Finance Ministers Meeting: To: Subject Field: Finance Ministers Meeting 27

28 ANNEX D. EXECUTIVE SUMMARY EXECUTIVE SUMMARY Background / Key Issues Required Action/Decision Points (Approval, recommendations, notes etc.) It is recommended that: For conciseness, please, try to limit all information to one page. Thank you. 28

29 ANNEX E. MINISTER / HEAD OF DELEGATION ATTENDANCE FORM Economy/Delegation: General Information First Name Last Name Title Ministry/Organization Spouse Attendance Attend Not Attending Hotel Name: Information about the hotel accommodation Check-in Check-out September, 2013 September, 2013 Arrival Information Departure Information Airline: Flight Number: Arrival time: Airport: Airline: Flight Number: Departure Time: Airport: Flight details Cultural Program Attendance (Please tick the box below if attending) Dinner and Cultural Performance at Devdan Theatre, 18 September 2013 Gala Dinner, 19 September 2013 First Name Last Name Title Ministry/Organization Point of Contact Regarding Logistical Arrangements Please submit this form by August 10, 2013 to the following address Subject: APEC Finance Ministers Meeting Attendance form To: asulistyowati@fiskal.depkeu.go.id Cc: apecindonesia@fiskal.depkeu.go.id Cc: apec-fmp2013@fiskal.depkeu.go.id Cc: fmp2013transport@fiskal.depkeu.go.id Cc: fmp2013hotels@fiskal.depkeu.go.id 29

30 ANNEX F. MINISTER / HEAD OF DELEGATION S BATIK SHIRT FORM Economy/Delegation: General Information First Name Last Name Title Ministry/Organization Batik Size Batik Shirt Size Table (Inches) Men s Sizes Women s Sizes Please submit this form by August 10, 2013 to the following address Subject: Minister / Head of Delegation Batik Shirt Form To: asulistyowati@fiskal.depkeu.go.id Cc: apec-fmp2013@fiskal.depkeu.go.id 30

31 Annex G Hotel Reservation Form APEC FINANCE MINISTERS MEETING AND RELATED MEETINGS SEPTEMBER 2013 Nusa Dua, Bali, Indonesia Hotel Reservation Form THE WESTIN RESORT NUSA DUA PO Box 36, Nusa Dua 80363, Bali, Indonesia TELEPHONE: (62 361) , FAX: (62 361) Accommodation Details Special accommodation rates have been made with the Westin Resort Nusa Dua for the meeting. Delegates who wish to stay at Westin Resort Nusa Dua are advised to make your own reservation directly to hotel. The room availability in Westin Resort Nusa Dua Bali will not guarantee to be given to delegates who make room reservation after August 28, For reservation purpose, kindly please submit this form to Westin Resort Nusa Dua with contact person and address given at the end of the registration form. Deluxe Garden (single/double occupancy) at IDR 2,900, net Deluxe Pool (single/double occupancy) at IDR 3,200, net Premium Room (single/double occupancy) at IDR 3,350, net Premium Room Garden View (single/double occupancy) at IDR 3,500, net Deluxe Garden Terrace (single/double occupancy) at IDR 3,500, net Deluxe Pool Terrace (single/double occupancy) at IDR 3,800, net Westin Suite (single/double occupancy) at IDR 5,700, net Remarks Guestroom rates are inclusive of 21% tax and service charge. Guestroom rates are based on per room per night. Guestroom rates are inclusive of American Buffet Breakfast for one or two persons. Above Group rates are valid three (3) days pre and post the main group s dates subject to availability Guest Detail Name : Company : Mailing Address : 31

32 City : Country: Postal Code: Telephone : Fax: Arrival Date : Airline: Flight No: ETA: Departure Date : Airline: Flight No: ETD: Reservations require credit card guarantee (check one), and fax copy both sides of credit card together with this registration form. American Express Visa Master Card Diners Club JCB Card Number : Expiration Date: Signature : Please Fax or the completed form by 28 August 2013 at the latest to: Mr. Agus Hadi/Mr. Krismanto/Ms. Nyatri Group Reservation Team Phone: Fax: Groups@westin.com Important Notes A non-refundable deposit equal to a one (01) night(s) stay is required to hold the reservation. This deposit shall serve to confirm the reservation for the dates indicated, and upon check-in this deposit shall be applied to the first night of the reserved stay. A bank draft or a valid credit card number and expiry date is acceptable. Space to be confirmed upon availability on date of booking. Any cancelations or no shows that occurs within 30 days prior to the arrival date will be charged a full-stay cancellation/no-show fee. Any late arrival or early departure will be charged a cancellations fee equivalent to the room rate times the number of reduced night(s). All hotel payments should be made directly to the hotel upon check-out. Rooms confirmed usually will be available to be occupied after 1500 hrs on date availability. Rooms for arrival before 1500 hrs will be allocated / confirmed upon availability. If you plan to arrive early on the day, you may wish to reserve your room for the previous night to be sure that your room is ready when you arrive. A 50% of room charge is applied for late check-out until 1800 hrs and full room charge for checking out after 1800 hrs. 32

33 ANNEX G. HOTEL RESERVATION FORM APEC FINANCE MINISTERS MEETING AND RELATED MEETINGS SEPTEMBER 2013 Nusa Dua, Bali, Indonesia Hotel Reservation Form NUSA DUA BEACH HOTEL & SPA Kawasan Pariwisata Nusa Dua Lot North 4, Nusa Dua, Bali, Indonesia Telephone: (62 361) , Fax: (62 361) (Please enter all detail in block capitals or using a typewriter) I. Personal Details Dr. Mr. Mrs. Ms. Surname : First Name : Title: : Institution : Phone: : Fax : : Mailing : address II. Accommodation Details Special accommodation rates have been made with Nusa Dua Beach Hotel Bali for the meeting. Delegates who wish to stay at Nusa Dua Beach Hotel Bali are advised to make your own reservation directly to hotel. The room availability in Nusa Dua Beach Hotel Bali will not guarantee to be given to delegates who make room reservation after September 03, For reservation purpose, kindly please submit this form to Nusa Dua Beach Hotel Bali with contact person and address given at the end of the registration form. Deluxe Room (single/double occupancy) at USD 195 Nett per room per night Premier Room (single/double occupancy) at USD 215 Nett per room per night Palace Club Room (single/double occupancy) at USD 295 Nett per room per night The room rates are inclusive of : Buffet Breakfast one or two persons In-room internet access Access to club lounge and benefits for Palace Club Rom Category 33

34 Check in time 2:00 pm Check out time 12:00 noon Arrival date: Time: Airline / Flight number: Departure date: Time: Airline / Flight number: Special Request:Please note here any special requests concerning diet, guestroom such as smoking or non-smoking, king size or twin beds, etc. Cardholder s Name: Card Number : Credit Card Type: Expiry Date: Signature: Please note that credit card details are required for securing your hotel reservation and a one night room charge will be levied in case of cancellation or no show on the day of arrival. Please Fax or the completed form by September 03, 2013 at the latest to: Ms. Kadek Trisna Sales Executive trisna@nusaduahotel.com Phone: Fax:

35 ANNEX G. HOTEL RESERVATION FORM APEC FINANCE MINISTERS MEETING AND RELATED MEETINGS SEPTEMBER 2013 Nusa Dua, Bali, Indonesia Hotel Reservation Form GRAND HYATT BALI P.O. Box 53, Nusa Dua - Bali, Indonesia Telephone: Fax: (Please enter all detail in block capitals or using a typewriter) I. Personal Details Dr. Mr. Mrs. Ms. Surname : First Name : Title: : Institution : Phone: : Fax : : Mailing : address II. Accommodation Details Special accommodation rates have been made with Grand Hyatt Bali for the meeting. Delegates who wish to stay at Grand Hyatt Bali are advised to make your own reservation directly to hotel. The room availability in Grand Hyatt Bali will not guarantee to be given to delegates who make room reservation after September 3, For reservation purpose, kindly please submit this form to Grand Hyatt Bali with contact person and address given at the end of the registration form. Grand Room (single/double occupancy) at USD per room per night Club garden (single/double occupancy) at USD per room per night Deluxe Club Garden (single/double occupancy) at USD per room per night Deluxe Club Ocean (single/double occupancy) at USD per room per night Grand Suite (single/double occupancy) at USD per room per night Grand Executive Suite (single/double occupancy) at USD per room per night The rates are quoted on a per room per night basis and are subject to 10% service charge and government tax, currently at 11% The room rates are inclusive of : 35

36 Grand Room rate is including daily American buffet breakfast served at our Hotel Restaurants for maximum 2 persons In-room internet access for 24 hour usage A non-alcoholic welcome drink and chilled towel will be served at registration Two bottles of water in every guestroom, replenished daily Club rooms and Suites rate include Grand Club Benefits. Grand Club Benefits Continental buffet breakfast, all day tea and coffee, happy hours and hors d oeuvres from 5-7 pm. Venue at Grand Club Lounge Access to The Bay Club health and fitness center, excluding massage Dedicated Grand Club concierge service Check in time 2:00 pm Check out time 12:00 noon Arrival date: Time: Airline / Flight number: Departure date: Time: Airline / Flight number: Special Request:Please note here any special requests concerning diet, guestroom such as smoking or non-smoking, king size or twin beds, etc. Cardholder s Name: Card Number : Credit Card Type: Expiry Date: Signature: Please note that credit card details are required for securing your hotel reservation. For Cancelation within 72 hours of arrival & early check out will incur 1 night charge, no show 50% full stay charge is applied Please the completed form by September 3, 2013 at the latest to: Mr Adi Sutawan Reservation Manager P.O. Box 53 Nusa Dua, Bali, 80363, Indonesia Tel: Fax: balgh-group_reservation@hyatt.com Ms Bellinda Dwi Thyastuti Sales Manager Phone: Fax: bellinda.thyastuti@hyatt.com 36

37 ANNEX H. INTERPRETER SUPPORT REQUEST FORM Economy/ Delegation: Language: Notes: ECONOMY/ DELEGATION DETAILS Contact Name: Title: Phone: CONTACT DETAILS Finance Ministers Meeting SIMULTANIOUS INTERPRETATION REQUEST Please indicate requirements for simultaneous interpretation Yes No WHISPER INTERPRETATION REQUEST Please indicate the events at which your Minister intends to utilize a Whisper Interpreter, in order to ensure that adequate seating is arranged Event and Location Date Minister All Whisper Interpreters must be accredited members of Economy Delegations and may require specific overpasses in order to enter certain events. Please complete and the request form no later than September 1, 2013 to apecfmp2013@fiskal.depkeu.go.id 37

38 ANNEX I. MAPS 38