SPONSORSHIP AND EXHIBITION PROSPECTUS

Transcription

1 12 15 September 2017 Gold Coast Convention and Exhibition Centre ASTT 12 th National Conference and Exhibition SPONSORSHIP AND EXHIBITION PROSPECTUS

2 2 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus Show your leadership in the trenchless industry with a sponsorship package tailored to suit your needs and give you maximum impact for your budget. About the ASTT The Australasian Society for Trenchless Technology (ASTT) is a member of the International Society for Trenchless Technology (ISTT) and is a not-for-profit organisation that promotes the science and practice of Trenchless Technology for the public benefits. The ASTT also provides a public forum for interchange of knowledge and skills within Australia and New Zealand, and throughout the world. Membership is open to all who are concerned with the provision, installation and maintenance of gas, water, sewerage, drainage, raods, telecommunications and electrical services. The main objectives of the ASTT are: It is with great pleasure that I invite you to join the ASTT s No-Dig Down Under Conference and Exhibition from September Following on from the extremely successful event held in September 2015 at the Gold Coast, and due to overwhelming support from sponsors, exhibitors and delegates, the ASTT will once again be returning to the Gold Coast Convention Centre for our next No-Dig Conference and Exhibition. The Gold Coast is the perfect venue to mix business with leisure, boasting beautiful beaches, worldclass hotels and sight-seeing attractions, and an expanding metropolitan city. The No-Dig Down Under 2017 technical program will invite and encourage speakers from around Australasia and the globe to present papers covering case studies, new and emerging technologies, challenging projects and environments, industry skills and training, risk management and more. The event will offer a full range of professional development opportunities, with the technical sessions complemented by training courses across a range of technologies. The program and training will be supported by an exhibition hall extending over 5,000 square metres. The exhibition hall will feature booths from all sectors of the industry, where contractors and suppliers from around the world can showcase their services and equipment of all shapes and sizes. No-Dig Down Under 2017 will also feature a range of social events, including opening cocktails, sponsored social events, and the prestigious ASTT Gala Dinner and Awards Evening. I encourage you to support this exciting event through sponsorship and/or exhibiting. The ASTT has a long history of running very successful events. Make sure you don t miss out on Gold Coast Steve Apeldoorn ASTT President To advance the science and practice of Trenchless Technology for the public benefit To provide a forum in Australia and New Zealand for the interchange of knowledge and skills in the field of Trenchless Technology To liaise and establish affiliations with related organisations, both within Australia, New Zealand and overseas SPONSORSHIP LEVELS There are four sponsorship levels available at No-Dig Down Under 2017: Platinum, Gold, Silver and Bronze. Platinum 1 available PLATINUM SPONSOR Are you looking for the utmost exposure and recognition during the ENTIRE event? Do you want your logo to be in front of all attendees at every possible opportunity? Are you looking to build a strong national presence as an influential leader at No-Dig Down Under 2017? Take advantage of this incredible opportunity that offers the ultimate coverage and branding exposure before, during and after the event. As the Platinum Event Sponsor you will receive exclusive sponsorship of the event registration desk and delegate satchels, as well as being the sole sponsor of No-Dig Down Under 2017 s official social event. Sponsorship of this standout event includes the opportunity to exclusively incorporate your company logo and branding into the theme of the evening. As part of the sponsorship you are also given the chance to directly address attendees through a short presentation. The Platinum Sponsor will receive: A 54 sqm Premium Exhibition Space Sole sponsorship of the official social event Sole sponsorship of the registration desk Sole sponsorship of the delegate satchels An A4 insert in the delegate satchels Sole sponsorship of any event nametags and lanyards Sole sponsorship of the event lounge area 5 full registrations 5 booth worker registrations 5 additional tickets to No-Dig Down Under s official opening 5 additional tickets to the official social event A speaking opportunity at the official social event An opportunity to ask a question in the post-event survey To encourage education, training and research. *All prices are in Australian dollars and include 10% GST For further information visit

3 4 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus Gold 2 available GOLD SPONSOR $38,500 Take advantage of this incredible opportunity to position your company as a leader in the Australasian Trenchless Technology sector. A Gold Sponsorship will give your company the opportunity to connect with key decision makers, and exposure through additional tickets, exclusive branding spaces, and premier positions in the exhibition hall. GOLD SPONSOR OPTION 1 THE GALA DINNER The prestigious Gala Dinner is a truly memorable event and the ultimate in sponsorship recognition. With top class entertainment and a three-course meal, the sophisticated evening will bring delegates together to celebrate the industry s achievements while also giving guests the perfect opportunity to network. A 54 sqm premium exhibition space Sole sponsorship of the No-Dig Down Under Gala Dinner An A4 insert in the delegate satchels 5 full registrations 5 booth worker registrations 5 additional tickets to No-Dig Down Under s official opening A speaking opportunity at the No-Dig Down Under Gala Dinner An opportunity to ask a question in the post-event survey Silver 2 available SILVER SPONSOR OPTION 1 SILVER SPONSOR $27,500 Be at the forefront of No-Dig Down Under 2017 by becoming a Silver Sponsor. Take advantage of this sponsorship opportunity and you will have a national and international presence at this highly anticipated event. A 36 sqm exhibition space Sponsorship of coffee hub #1 Sponsorship of the massage station Branded pens (plus materials) Sponsorship of the event breakfast SILVER SPONSOR OPTION 2 A 36 sqm exhibition space An A4 insert in the delegate satchels 3 full registrations 3 booth worker registrations An A4 insert in the delegate satchels 3 full registrations 3 booth worker registrations GOLD SPONSOR OPTION 2 THE OFFICIAL OPENING No-Dig Down Under s official opening will be attended by industry VIPs, delegates and exhibitors before the exhibition and conference gets underway. Get in first by sponsoring the official opening, which provides significant networking opportunities and optimal exposure. Sponsorship of two plenary sessions 5 full registrations 5 booth worker registrations 5 additional tickets to No-Dig Down Under s official opening A speaking opportunity at the official opening event Sponsorship of coffee hub #2 Sponsorship of two plenary sessions Branded photo folders A 54 sqm Premium Exhibition Space Sole sponsorship of the No-Dig Down Under s official opening An A4 insert in the delegate satchels An opportunity to ask a question in the post-event survey Sponsoring and exhibiting at No-Dig Down Under 2017 will give you unparalleled access to the decision makers in the Trenchless Technology industry at a time when this is more vital than ever. Access to buyers is what it s all about. In addition to some familiar faces we will also ensure that you meet a large number of new entrants to the industry and a wide selection of national and international representatives. To secure your sponsorship, contact Dave Marsh on or dmarsh@gs-press.com.au The No-Dig Down Under 2015 Gala Dinner and Awards Evening.

4 6 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus Bronze 2 available BRONZE SPONSOR OPTION 1 BRONZE SPONSOR $19,250 This high-profile sponsorship level allows multiple opportunities for branding exposure throughout the conference and exhibition. An 18 sqm exhibition space Sponsorship of the pocket program Sponsorship of Wednesday lunch Sponsorship of Thursday lunch BRONZE SPONSOR OPTION 2 An 18 sqm exhibition space Sponsorship of Wednesday morning tea Sponsorship of Wednesday afternoon tea Sponsorship of Thursday morning tea Sponsorship of Thursday afternoon tea Sponsorship of Friday lunch 2 full registrations 2 booth worker registrations Sponsorship of No-Dig News (Wednesday and Thursday) Branded notepads (plus materials) 2 full registrations 2 booth worker registrations OFFICIAL OPENING Tuesday 12 September 2017 The official opening will be attended by industry VIPs, delegates and exhibitors before the exhibition and conference gets underway. Get in first by sponsoring the official opening, which provides significant networking opportunities and optimal exposure. An opportunity to address delegates during the event A opportunity to officially launch your own exhibition stand, along with officially opening the exhibition The opportunity to brand the event with signage, including pull up banners throughout the exhibition hall. Sponsorship of this event will see you receive promotion through: The official event website E-newsletter The conference handbook. OFFICIAL SOCIAL EVENT Wednesday 13 September 2017 Sponsorship of this standout event includes the opportunity to exclusively incorporate your company logo/branding into the theme of the evening. An opportunity to address delegates during the event The opportunity to brand the event with signage Sponsorship of this event will see you receive promotion through: The official event website E-newsletter The conference handbook. SPONSORED ITEMS GALA DINNER Tuesday 14 September 2017 The prestigious Gala Dinner is a truly memorable event and the ultimate in sponsorship recognition. With top class entertainment and a three-course meal, the sophisticated evening will bring delegates and international guests together to celebrate the industry s achievements while also giving guests the perfect opportunity to network. Branding on the menu of the Gala Dinner Branding on pull up banners that appear on stage and throughout the venue Your company logo displayed on presentation screens when possible An opportunity to address delegates during the event Sponsorship of this event will see you receive promotion through: The official event website E-newsletter The conference handbook. DELEGATE SATCHELS Recognised in previous years as the most in-demand sponsorship item, the event satchel is now reserved for one Event Partner. You will have maximum exposure on these well-made satchels that will be distributed and used throughout the event and for a considerable time after. Your logo on the bag A lasting reminder of your company and its event partnership Satchels distributed to all conference delegates. The Exhibition Hall during the official opening of No-Dig Down Under 2015.

5 8 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus NAME TAG AND LANYARD POCKET PROGRAM $7,700 The name tags and lanyards are a very visible sponsorship item, on show throughout the event. From networking to attending conference sessions and social functions, delegates will be wearing these tags. Every time a delegate meets a new associate they will see your logo. Your logo on the delegate name tag Your logo on the lanyard A constant reminder of your company and its sponsorship. The pocket program will be an invaluable resource throughout the event. Every time a delegate pauses between sessions to check where they are heading next, they will see your company logo. Your logo in the program Your company description featured in the program A constant reminder of your company and its sponsorship PLENARY SESSIONS $5,500 2 available each The Plenary Sessions represent a great opportunity to get your message across. Attended by all delegates, the Plenary Sessions include keynote presentations by prominent industry personalities from across Australasia. Background signage between presentations The opportunity to display your own signage on the stage and presentation screen The chance to address the session briefly Your company logo in the conference program. RECHARGE STATION $6,600 This sponsorship option presents an opportunity to brand two separate device recharge stations. One charge station can be placed near your exhibition space to increase foot traffic to your booth, with attendees staying close by while they get some much needed charge. Acknowledgement in the conference program Your company branding on the recharge station The opportunity to have one recharge station near your booth. LOUNGE SPONSOR COFFEE HUB $11,000 2 available each This option gives you an opportunity to sponsor the central meeting point for delegates. Just think your company s logo covering this high-traffic meeting point constantly in prime view of attendees who are relaxing and networking. Not only does this sponsorship give you ideal exposure throughout the event, but allows you to also take advantage of the networking opportunities. A prime location in the heart of the action A high level of exposure to delegates, trade visitors and exhibitors Exclusive space within the shared lounge area for signage and branding The opportunity to distribute within your area of the lounge. Recognised as an invaluable asset during event time, particularly in the early mornings of the exhibition, the Coffee Hub is certainly one of the most prized sponsorship items available. With constant traffic flow throughout the entire day, this sponsorship item is ideal for branding exposure and networking opportunities. A standard mobile coffee cart and professional barista The sole rights to supply branded coffee cups and paraphernalia Branded flyer inserted in the satchel The sole right to brand the cafe area Pull up banner. MASSAGE STATION $7,700 PHOTOS $5,500 All attendees can relax and take advantage of a complimentary massage on behalf of your company. It s a great way to showcase appreciation for their support and attendance, as well as a great opportunity to supply extra branding within the massage station. Not only will delegates leave feeling relaxed and revitalised, you can be sure that they will be singing your praises to other delegates. A qualified masseuse from 10am - 4pm Acknowledgement in the conference program Branded flyer inserted in the satchel The opportunity to supply branded pull up banners and signage within the massage station Recognition in the daily event e-newsletter The opportunity to supply a branded booth giveaway (plus materials). Ideas include: Branded stress ball Branded hand/face cream sachets Branded hand towel. Our team of photographers will work tirelessly throughout the event capturing every highlight, and then distribute the images to delegates in branded photo folders. This is a great way to have your logo and sponsorship of the event live on well after the conference concludes. Your logo on the photo folders A lasting reminder of your company and its sponsorship. LUNCHES $4,400 3 available each A scrumptious lunch will be served to all delegates in the exhibition area each day, giving you an excellent opportunity to take advantage of their gratitude for providing them with much needed nourishment. Basic signage around lunch buffet The opportunity to supply branded napkins The opportunity to supply pull up banners around the buffet Announcement over the PA including a 30 second company description.

6 10 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus ASTT TRAINING COURSES $5,500 KEYNOTE BREAKFAST $4,950 SESSION PENS $4,950 + materials NO-DIG NEWS $4,400 2 available each Position your company as a thought leader by sponsoring the ASTT s No-Dig Down Under 2017 training courses. As part of this sponsorship you will receive: Company logo on all course materials, including associated marketing materials Speaking opportunity and acknowledgment at each course session Opportunity to distribute company marketing materials to course attendees Acknowledgment in the official No-Dig Down Under program Following its great success and turnout at past events, the keynote breakfast session is returning to No-Dig Down Under in As delegates gather for their egg and bacon rolls and engage in a free-to-attend keynote session, this is the perfect opportunity to brand the surrounding exhibition area to capture a wide audience. The chance to address the session The opportunity to display your own signage around the stage and breakfast station Company logo in the conference program An announcement over the PA including a 30 second company description Recognised as an essential resource and used constantly by delegates, exhibitors and visitors at the event and long after, sponsoring the pens is a great way to maximise your company s exposure at No-Dig Down Under Your logo on the pen Circulation of your pens throughout the conference and exhibition Pens inserted into delegate satchels A lasting reminder of your company and its sponsorship. This popular newsletter is distributed to all exhibitors and attendees. Published each day of the event, it contains up-to-date news and photos, ensuring that everyone is looking through it for the latest on No-Dig Down Under Sole rights to include advertising in that issue Publicise company and exhibition updates A detailed company profile A lasting reminder of your company and its sponsorship. The opportunity to supply branded napkins. NOTEPADS $4,950 + materials RE-USABLE WATER BOTTLE $3,850 + materials FRIDAY ENTERTAINMENT $5,500 This sponsored item includes the hire of a professional caricature artist, who will be present in the exhibition hall on Friday 15 September, to produce caricatures of event attendees. Your company logo on the illustration paper An opportunity to display a pull-up banner Exposure and acknowledgment in the December edition of, including the publication of a selection of illustrations and a mention of your sponsorship SPEAKER GIFTS $4,400 This is a great opportunity to show thanks to those who share their knowledge and insight throughout the conference. This gift will be presented on behalf of your company at the conclusion of the session. Acknowledgement during each gift presentation The opportunity to provide a pull up banner in the plenary session rooms The opportunity to provide a pull up banner in the speaker preparation room Notepads are a vital resource during the event and in particular during the conference sessions. Circulated and supplied to all delegates throughout the week and inserted into delegate satchels, your company logo is sure to be noted during and long after the event as delegates write and refer back to their notes. Your logo on the conference notepads Circulation of your notepads throughout the conference and exhibition Notepads inserted into delegate satchels A lasting reminder of your company and its sponsorship. A great way to make a splash, these sustainable water bottles will ensure delegates can keep hydrated without needing to churn through disposable cups. These branded items will be inserted into the event satchels, making sure that all delegates will take your logo away with them. Your logo on the water bottles A lasting reminder of your company and its sponsorship. Acknowledgement in the conference program The opportunity to supply branded gift cards to accompany the gifts. Have another idea for entertainment? Contact Dave Marsh to discuss opportunities to adjust this sponsored item to suit your needs: dmarsh@gs-press.com.au

7 12 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus EXHIBITION RATES MORNING AND $1,430 AFTERNOON TEA each 5 available Morning tea will be served to all delegates in the exhibition hall. This well-earned break is a great opportunity for promotion as you network with national and international attendees of the event. Basic signage around the buffet The opportunity to supply branded napkins The opportunity to supply pull up banners around the buffet. STREAMED SESSIONS $2, available each Once the streamed sessions are finalised, they present a great opportunity for targeted sponsorship to reach particular sections of the industry. Let us know today if you are interested in this option to reserve your right to have first pick once the streams are finalised. SATCHEL GIFTS $2,200 each + materials The satchel gifts will be inserted into the delegates satchel bags, which means that they will be used during and after the event. This sponsorship opportunity allows you to get creative with your branding and leave an everlasting imprint on No-Dig Down Under To ensure that everyone gets the most out of this option, it will be limited to one of each kind of gift so get in quick! Some suggestions include: USB keys Bottle openers Mobile phone case Travel coffee mugs MP3 players Diary A4 insert. Please note: this is an option provided free to Platinum, Gold and Silver sponsors. Please confirm your item early to secure your gift. Shell Space ASTT Member Non-Member 9 sqm $5,060 $6, sqm $9,460 $10, sqm $17,050 $18, sqm $20,900 $23,100 Space Only ASTT Member Non-Member 9 sqm $4,840 $5, sqm $9,240 $10, sqm $16,500 $17, sqm $20,900 $22,000 EXHIBITOR ENTITLEMENTS Exhibition space Full registration* 3,000 mm Booth worker registration** 3,000 mm 2,100 mm 2,400 mm Background signage between presentations The opportunity to display your own signage on the stage and presentation screen Your company logo in the conference program. 9 sqm sqm sqm 4 4 *Full registration includes access to the full conference program, meals and social events. **Booth worker registration includes meals and access to the exhibition opening (upgrades are available). SHELL SCHEME BOOTHS Harry the Hirer has been appointed as the official stand contractor and supplier to No-Dig Down Under The following information outlines the stand package inclusions for shell scheme exhibitors. Further details will be supplied on how to order online once exhibition space is confirmed. Walls: The extrusion shell booths consist of white 2.4 m high, melamine panels with an aluminium frame. The best method of affixing posters etc is to use Velcro dots (double sided) or blu-tack. Fascia Sign: The fascia consists of a digitally printed panel insert 220 mm high supported in an aluminium frame. The clear height under the fascia is 2100 mm. The company name will be printed in black font that is 100 mm high, with a maximum of 25 letters. One company sign will be provided per stand, and corner stands will receive two. *All prices are in Australian dollars and include 10% GST Lights: Two 30 watt LED energy saving spotlights per 9 sqm. Power: A 4 amp power outlet will be connected to each stand regardless of size.

8 14 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus WHY BECOME AN EXHIBITOR? As an exhibitor, your participation in No-Dig Down Under 2017 connects you with an international network of industry professionals. Becoming an exhibitor will give your company the opportunity to: Introduce new products, programs and technology Network with industry decision makers, current clients and potential clients ATTENDEE PROFILE Attendees by organisation Attendees by job title Support sales efforts with direct, personal on-the-floor contact Obtain a myriad of qualified contacts Reinforce your corporate image with current and potential buyers Stay ahead of the competition Forge a lasting impression and stand out from the rest by purchasing an exclusive sponsorship opportunity IDEAL EXHIBITORS Ideal exhibitors for No-Dig Down Under 2017 include contractors, suppliers and manufacturers working in areas such as water, wastewater, electricity, gas, and communications. EXHIBITING AT THE GOLD COAST Conveniently located in the heart of the Gold Coast, the Gold Coast Convention and Exhibition Centre is a world-class venue ideally suited to supporting the prestigious exhibition and high calibre complementary program of an ASTT No-Dig show. The Gold Coast is a prime location to talk business with clients, offering beautiful weather, ample tourist attractions, and fine cuisine and dining. Manufacturers & Distributors 47% Contractors 35% Councils and Utilities 11% Universities & Industry Organisations 3% Other 4% In 2015, over 1,200 leaders and decision makers passed through the exhibition, including delegates and trade visitors. Visitors expected in 2017 include: Engineers from utilities and design companies Managers, Owners, and Company Directors 42% Sales Representatives 29% Engineers and Operations Staff 21% Other 8% Contractors looking for the latest equipment Decision makers from local councils and water authorities National and international guests Academics and researchers looking for the latest technology Trenchless professionals with real purchasing power. No-Dig Down Under 2015 Exhibition hall. At No-Dig Down Under 2015: Over 60% of people attended specifically to network and see new products and services 83% of attendees had authority or influence to purchase for their company 72% of attendees intended to make a purchase at the show or in the near future Over 88% of exhibitors gained number of business leads expected for the event.

9 16 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus EXHIBITION SPACE BOOKING FORM COFFEE 2 1 PLEASE SEND ME INFORMATION ABOUT CATERING AREA Submitting a presentation Registering to attend the conference Title (Professor Dr Mr Mrs Miss Ms Other):... First Name:... Last Name:... Company:... Position:... Address:... City:... State:... Country:... Post Code/Zip: Phone:... Mobile: Signature:... I authorise this booking and have read the terms and conditions STORAGE AREA CATERING AREA 29 CATERING AREA LOUNGE AREA CATERING AREA COFFEE MASSAGE ENTRY/EXIT REGISTRATION SOLD RESERVED EXHIBITION COSTS (All prices in Australian dollars) I would like to book (please tick) 9 SQM 18 SQM 36 SQM SHELL SCHEME RAW SPACE TOTAL PRICE $ Booth number preference I am eligible for the ASTT Member Discount PAYMENT METHOD Invoice Cheque (payable to Great Southern Press Pty Ltd) Credit Card: Mastercard Visa American Express* Cardholder s Name:... Expiry Date:... Credit Card Number: Carholder s Signature... Total Payment AUD$... Note: Payment must be made in Australian dollars (AUD). *American Express card incur a 3.5% surcharge. Please return completed form to: Great Southern Press, Suite 1, Level 3, Victoria Parade, Fitzroy VIC 3065, Australia conferences@gs-press.com.au For more information contact the events team conferences@gs-press.com.au TERMS AND CONDITIONS TRENCHLESS AUSTRALASIA To really maximise your presence at No-Dig Down Under 2017, ensure your company appears in the conference edition of. The September edition will be inserted into the conference satchels and be distributed to all attendees. This is a great way to enhance your presence at the event and target over 2,800 subscribers. Please tick one of the options below if this is of interest. You will be billed for this advert after the magazine has been published. Our design team can also create you a new advertisement at no cost. Full page $2,915 Half Page $2, Event details (a) These Terms & Conditions, the No-Dig Down Under 2017 Sponsorship and Exhibition Prospectus ( the Prospectus ), and the No-Dig Down Under 2017 Exhibitor s Manual ( the Exhibitor s Manual ) constitute the entire agreement ( the Agreement ) between the Exhibitor and Great Southern Press ( the Organiser ) relating to No-Dig Down Under 2017 ( the Event ), superceding all prior agreements, representations, understandings and proposals. (b) The dates of the Event will be September (c) The Event will be held at the Gold Coast Convention and Exhibition Centre ( the Venue ). (d) This Agreement is valid and applicable from the date of confirmation until the conclusion of the Event on 15 September If the full amount owing for the Exhibition Space ( the Licence Fee ) has not been paid to the Organiser at the conclusion of the Event on 15 September 2017, the Organiser reserves the

10 18 No-Dig Down Under Prospectus 2017 No-Dig Down Under Prospectus right to extend the validity of the Agreement until such a time as the Licence Fee has been paid by the Exhibitor to the Organiser. (e) All conditions and warranties, express or implied, statutory or otherwise, in relation to the performance by the Organiser of its obligations are hereby excluded except as expressly stated herein. The Exhibitor acknowledges that, in entering into the Agreement, it has not relied upon any representation made by or on behalf of the Organiser not contained in this Agreement. 2. Payment terms (a) The amount owing for the Exhibition Space will be set by the Organiser based on the Exhibitor s requests and requirements. The Organiser will inform the Exhibitor of the total amount owing ( the Licence Fee ) in writing. (b) The Exhibitor must pay 100 per cent of the Licence Fee to confirm their Exhibition Space Booking. (c) All payments are non-refundable and cancellation by the Exhibitor may involve the forfeit of the full amount payable. The Organiser may in its absolute discretion issue a partial refund in the event that a replacement Exhibitor is found in time. (d) The Organiser will regard a default on any payment obligations as a cancellation by the Exhibitor. (e) The Organiser reserves the right to pass any outstanding debt by an Exhibitor over to its Legal Collections Agency. In this instance the full cost of the recovery of this money by the said Legal Collections Agency will be passed on in full to the Exhibitor and form part of the outstanding debt. 4. Competing social events (a) It is expressly prohibited to produce, organise or manage social events that interfere or compete with the Event s main sponsored social events. If a gathering of more than 10 persons is planned on any official event night, the company organising must notify the Organisers, and seek approval in writing. If the Organiser deems this social event interferes with event conduct, approval may be denied. A social event includes but is not limited to lunches, dinners, cocktail parties, excursions and functions. (b) If any sponsoring, exhibiting or attending company breaches this condition, the Organiser has the right to terminate or exclude the Exhibitor, Sponsor or delegate from the Event, and reserves the option of disengagement of sponsorship and attendance for future No-Dig Down Under events. The Licence Fee owing for the Exhibition Space may be charged. 5. Breach of contract (a) The Organiser may terminate the Agreement forthwith by notice to the Exhibitor:- (i) if the Exhibitor shall in the opinion of the Organisers become or threaten to become insolvent or shall commence or suffer the commencement of proceedings against it by reason of insolvency (ii) if the Exhibitor shall be in breach of any other of its obligations under these Terms & Conditions and, if the breach is capable of remedy, shall have failed to remedy the breach within 14 days after the service of notice upon it by the Organisers specifying the breach and requiring it to be so remedied. (b) Termination under this clause shall be without prejudice to the rights of the parties in respect of any antecedent breach of contract or to those provisions of these Terms & Conditions intended to subsist after termination. (c) If the Exhibition Space Booking is terminated by the Organiser, the Organiser shall be entitled (without prejudice to their other rights) to:- (i) require the Exhibitor to remove forthwith from the Venue all property of the Exhibitor or its Contractors at a time stated by the Organiser or, at risk and cost of the Exhibitor, to remove such property and deliver or dispatch it to the address of the Exhibitor given in these Terms & Conditions; and (ii) erect on the stand a board or other device carrying the name, title and/or marks of the Exhibitor. (d) The Exhibitor shall reimburse to the Organiser on demand all legal and other costs incurred by the Organiser in connection with the termination of Exhibition Space or the enforcement of the Organiser s rights established in these Terms & Conditions. 6. Indemnity (a) The Exhibitor shall hold harmless and indemnify the Organiser from and against all actions, proceedings, losses, claims, demands and liabilities (including costs on an indemnity basis) suffered or incurred by the Organiser arising out of or in connection with any act or omission of the Exhibitor or its officers, servants, contractors, agents or visitors. (b) The Exhibitor shall indemnify and save harmless the Organiser from any and all suits, actions, costs, (including legal fees), losses and expense incurred, suffered or expended by the Organiser as a consequence of the Exhibitor s breach of these Terms & Conditions provided that this indemnity shall not apply to any reference or acknowledgment by the Organiser of the Exhibitor s Exhibition Space Booking. 7. Confidentiality (a) The Organiser and the Exhibitor acknowledge and agree to treat as confidential and not to disclose, duplicate, use or permit the use at any time in any way, other than in performance of its obligations under these Terms & Conditions, any and all confidential or commercially sensitive information ( the Information ) including but not limited to information concerning or relating to the past, present or contemplated marketing strategies, internal or external business operations of the other party or any other information designated in writing by a party as commercial in confidence. (b) The Organiser and the Exhibitor agree to indemnify and save harmless the other party against all wrongful use, duplication or disclosure of the Information contrary to this Agreement and to return to the other party upon termination of these Terms & Conditions all documents or material of any kind containing or alluding to the Information, whether directly or indirectly together with all copies of such material which are then in its possession or under its control. (c) The Organiser and the Exhibitor agree that all the obligations set out in this clause will apply at all times both during and after the termination or expiration of this Agreement. 8. Exhibitor cancellation (a) The Exhibitor may cancel this Agreement by giving no less than 30 days notice to expire no later than the next cancellation date. Such notice must be given in writing and sent by recorded delivery to the Organiser. The Organiser shall be entitled to retain or (if not already paid) require payment forthwith of the deposit together with any further payment due under the cancellation dates and fees listed in this clause. 9. Organiser cancellation (a) The Organiser retains the right to cancel or refuse an Exhibition Space Booking. (b) If the Event is abandoned, cancelled or suspended in whole or in part by reason of force majueure, the non-availability of the Event premises, or any other cause not within the control of the Organiser, the Organiser shall be under no obligation to repay whole or part of the Licence Fee, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension. (i) For the avoidance of doubt, force majuere means any event beyond the reasonable control of the Organiser including (but not limited to) an act of God; strike; lockout or other interference with work; war declared or undeclared; blockade; disturbance; lightning; fire; earthquake; storm; flood; explosion; governmental or quasi-governmental restraint, expropriation, intervention, direction or embargo; unavailability or delay in availability or equipment or transport; inability or delay in obtaining governmental or quasi-governmental approvals, consents, permits, licenses or allocations; and any other causes whether of the kind specifically enumerated or otherwise which is not reasonably within the control of the party affected. (c) In such event, the Organiser reserves the right to change the Venue for the Event and to substitute the new venue for the Venue named in these Terms & Conditions. (d) If the Organiser comes to believe at any time up to 14 days before the Event that the holding of the Event is unprofitable for the Organiser or not in the best interests of the industry concerned, the Organisers may cancel the Event. If the Organiser cancel the Event under this clause, the Organiser shall promptly notify the Exhibitor of cancellation. 10. Changes to Event Dates (a) The dates of the Event are as set in Clause 1(b). (b) The Organiser reserves the right to alter the Event Dates as set out in these Terms & Conditions at any time provided that:- (i) any alteration does not result in the Event being moved by more than 12 months (ii) no alteration is made to the dates within 120 days of the first open day of the Event. (c) In the event of an alteration of the Event, the Organiser may change the cancellation dates set out in Clause 8(a) of these Terms & Conditions and will notify the Exhibitor accordingly. 11. Insurance and liability (a) It is the responsibility of the Exhibitor take out and maintain insurance to cover any losses or liabilities arising out of or in connection with the Event including:- (i) insurance of the Exhibitor s property (ii) liability for injury sustained by employees or third parties (iii) liability for loss or destruction of or damage to property of the Venue, the Organiser and any third party (iv) insurance against losses arising out of the cancellation of the Event due to causes beyond the control of the Organiser as outlined in Clause 9. (b) The Organiser has arranged for insurance to be made available to any Exhibitors by the party named in the Exhibitor s Manual. Such insurance will be at the request and cost of the Exhibitor requiring insurance. (c) It is the responsibility of the Exhibitor to review and adhere to the public liability insurance recommendations outlined in the Exhibitor s Manual, which is to be provided by the Organiser. (d) The Exhibitor agrees to participate in the Event entirely at its own risk. The Organiser accepts no liability, whether in contract or in tort (including negligence), to the Exhibitor arising out of or in connection with the Event or the acts or omissions of the Organisers or its officers, servants, subcontractors, agents or visitors. In particular (but without limitation) the Organiser does not accept responsibility for the performance by any contractor carrying out obligations to the Exhibitor or for any other act or omission of any such contractor, whether or not the contractor has been appointed as the exclusive provider of any class of goods or services to the Exhibitor. (e) The provisions of this clause shall not apply to exclude or restrict the liability of the Organiser for death or personal injury resulting from negligence of the Organiser. 12. Amendments, applications and interpretations (a) The Organiser reserves the right to add to, alter or expunge any of these Terms & Conditions at any time. (b) In the event of any dispute as to the interpretation of these Terms & Conditions as a result of their translation into a foreign language, the English version shall be taken as authentic. (c) Each Exhibitor must bring to the notice of all agents or contractors employed by him such of the provisions of these Terms & Conditions as may affect such agents or contractors, and any claim arising from the failure of the Exhibitor to give such notice shall be the sole responsibility of the Exhibitor concerned. (d) These Terms & Conditions shall be constructed in accordance with and governed by Queensland state law and the parties submit to the exclusive jurisdiction of the Australian Courts. (e) All agreements, consents, notices, individual permits and special arrangements must be in writing, signed by the relevant party or parties and may be served by posting by first class post to the address given by the Organiser or the Exhibitor or by sending the same by facsimile transmission to the fax number so given. Any communication so transmitted shall be deemed to be served on the day of transmission provided that a signed copy of the fax is sent by first class post on the same day to the person to be served. Any communication sent by first class post shall be deemed to be served on the day following the date of posting. (i) If the Exhibitor cancels this Agreement before 1 January 2017, no cancellation fees apply. (ii) If the Exhibitor cancels this Agreement after 1 January 2017 and before 1 July 2017, a 25 per cent cancellation fee applies. (iii) If the Exhibitor cancels this Agreement after 1 July 2017, the Organiser reserves the right to keep the full amount to cover the costs outlined in this Agreement. (b) For the avoidance of doubt, the above dates and fees cannot be changed and do not relate to, and are not affected by, any payment plan that may have been agreed by the Exhibitor with the Organiser for the purpose of assisting the Exhibitor with payment for their Exhibition Space. (c) In the event of Exhibition Space booking cancellation the Organiser may in its absolute discretion issue a partial refund in the event that a replacement Exhibitor is found in time. (d) The Organiser will regard a default on any payment obligations as a cancellation by the Exhibitor as set out in Clause 2(d).