REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING AGENDA

Transcription

1 REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING AGENDA January 16, 2018 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC Page 1 CALL TO ORDER A. APPROVAL OF AGENDA 1. Adoption of Agenda as Presented (Or Amended) B. DELEGATIONS None C. APPOINTMENTS Time: 1. North Island 911 Corporation / Scott Island Group / Sports Fishing Advisory Committee D. ADOPTION OF MINUTES Minutes of the Board of Directors Meeting held December, 2017 E. CORRESPONDENCE ON THE TABLE Available for Review Available for Review 9 1. District of Port Hardy: Regular Council Meeting November 28, 2017, Committee of the Whole November 28, 2017; Village of Port Alice: Regular Council Meeting November 22, 2017, Special Regular Meetings November 27 and December 6, 2017; Village of Alert Bay: Regular Council Meetings September 25 and November 13, 2017; Coal Harbour LLC: September 20, October 11 and November 8, 2017; 2. Cheque Register Report (December 21, 2017 to January 15, 2018) F. STAFF REPORTS 1. Administrator (January 10, 2018) 2. Travel Report - None Manager of Economic Development (January 10, 2018) a) Tourism Coordinator Report (January 8, 2018) 4. Manager of Operations (January 10, 2018) 5. Manager of Planning & Development Services (January 3, 2018) 6. Finance Report (January 8, 2018) a) Single Source Report (December, 2017) G. COMMITTEE REPORTS - None (Recommendations may be brought forward from earlier in the day) H. BYLAWS AND PERMITS ) Bylaw No. 933, 2018 cited as Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 933, 2018 for 1st reading. 1

2 19 2) Bylaw No. 934, 2018 cited as Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, Amendment Bylaw No. 934, 2018 for 1 st, 2 nd and 3 rd readings. 3) Bylaw No. 934, 2018 cited as Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, Amendment Bylaw No. 934, 2018 for adoption. I. CORRESPONDENCE Letter from Phil Wainwright (December 17, 2017) J. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates: Area A - Broughton (Malcolm Island) Area B - Quatsino Area C - Rupert Area D - Nimpkish 3. Municipal Updates: Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill 4. Question Period: 5. Committee Meetings: Next month as required. 6. Next Regular Meeting of the Board of Directors: February 20, 2:00 p.m. K. ADJOURNMENT Time: 2

3 --a fflâ$ REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING MINUTES December L9,2017 RDMW Office McNeill Road, Port McNeill, BC PRESENT: REGRETS: STAFF: Chair Andrew Hory and Directors Jan Allen, Hank Bood, Dennis Buchanan, Pat Corbett-Labatt, Dave Rushton, Heidi Soltau, Phil Wainwright and Alternate Director Cathy Denham. Shirley Ackland Greg Fletcher - Administrator; Patrick Donaghy - Manager of Operations; Theresa Flynn - Treasurer; Pat English, Manager of Economic Development, Patrick Donaghy, Manager of Operations, Jeff Long, Manager of Planning and Development Services, Melissa Tonkin - Recording Secreta ry; ioli White (Tourism Coordinator) DELEGATIONS: Mount Cain Alpine Park Society - Lance Karsten MEDIA: PUBLIC: Kathy O'Reilly - The Eagle Newspaper; I'lanna Petersen - The North lsland Gazette Newspaper None CAIL TO ORDER Chair Hory called the meeting to order at 2:10 pm. A. APPROVALOFAGENDA 1-. Adoption of December 19,2017 Agenda. 2s2/17 AGENDA APPROVED M oved/seconded/carried THAT the agenda be approved as presented DELEGATIONS Mount Cain Alpine Park Society (MCAPS)- Lance Karsten Mr. Korsten gove a summary of the yeor in review of Mount Coin and what is coming up for this season which includes the climatic, economic and demogrophic chonges. He noted that over 775 volunteers and or part time staff are involved with operqting the ski hill. ln keeping with its status of a community facility, lift poss rates (550/day) ond lodging rqtes (535/night) ore kept low. Community and business contributions of equipment or staff expertise olso greatly reduce operoting expenses. The recent designotion of the qccess rood as o Forest Service Road has opened up opportunities for cooperation with the Forest Service for sharing maintenønce. The opening date, set by the ski potrol, has been deloyed due to a lock of snow. Upgrødes to te woter qnd sewer services are underwoy thot should facilitate utilization in the summer to help reduce the finoncial risk qssocioted with snowfoll. Draft ogreements ore ready for the opproval of the Regionol District and MCAPS. Directors thanked Lonce for his porticipation on this committee. 3

4 Minutes of the Regional District of Mount Waddington Board of Directors Meeting - December 19, s3/ APPOINTMENTS APPOINTMENTS Moved/Seconded/Ca rried THAT the following 20L8 Board Appointments be approved: Representative / Alternate a) Management & Personnel Committee Rushton/Soltau/Allen/Ackland/Hory b) Municipal lnsurance Authority A.Hory/D.Rushton c) Mount Cain Alpine Park Society D. Rushton d) Hospital Capital Planning Advisory Committee A. Hory e) MtWaddington Health Network Steering Com. A. Hory/J.Tidbury Ð North l. Regional Emergency Plan Committee A. Hory / J.Tidbury g) Vancouver lsland Library Board H.SoltaulÞ.Rushton h) Municipal Finance Authority S.Ackland/H.Bood i) 911 Corporation P.WainwrighVA.Hory j) Coastal Community Network H.Bood / H.Soltau h) Scott lsland Group P.Wainwright / A.Hory i) Marine Planning Partnership H.Soltau / D.Buchanan j) Sport Fishing Advisory Committee P.Wainwright k) lsland Coastal Economic Trust A.Hory l) Mount Waddington Transportation Advisory Reference Bylaw f 931 m) Coastal RDs Chairs Ferry Committee H. Soltau n) Policy Manual Review Committee A.Hory/H.Soltau/J.Tidbury o) Vancouver lsland North Woodlands Adv. S.Ackland/P.Donaghy p) Nimpkish Woodlands Advisory D.Rushton/P.English q) AVICC Solid Waste D.Buchanan r) Vancouver lsland Training & Attraction Soc. D.Rushton/P.English s) Vancouver lsland North Tourism H.Soltau/ B. ADOPTION OF MINUTES 1. Minutes of the Regional District of Mount Waddington Board Meeting held November 2L, s4/t7 ocr.77/t7 MINUTES ADOPTED M oved/seco nded/ca rried THAT the minutes of the Regional District of Mount Waddington Board of Directors Meeting held November 21.,20L7 be adopted. CORRESPONDENCE ON THE TABLE 1. District of Port Hardy Regular Meeting Minutes (October 24, Nov. 14,2017\, Committee of the Whole Meeting Minutes (Oct. L9, Oct.24, Nov. 9, Nov. 1-4, 2}t7l, Special Committee Meeting M nutes (Oct. L9, Nov. 9, Nov. 1-4, 2017); Town of Port McNeill Regular Meeting Minutes (October L6, Nov. 6, Nov. 20,20171; Village of Port Alice Regular Meeting Minutes {Oct. 25, Nov. 8, 2017;Villaee of Alert Bay Regular Meeting Minutes (June 26, Aug.2L, Sept. 11, 2017) 2. Cheque Register Report (November 2L, December t8,2017) 25s/L7 M oved/seconded/ca rried THAT the correspondence on the table be received and filed. 4

5 Minutes of the Regional District of Mount Waddington Board of Directors Meeting - December 19, C. STAFF OPERATION REPORTS 1. Administrator (December 12, 2OI7l 2s6/!7 TRANSIT BUS PURCHASE 2s7 /!7 QUAÏSINO FN COMMUNITY ENERGY PLAN M oved/seco nded/ca rried THAT a 2015 cmc Savana be purchased from Golden Mobility & Rehab Ltd. for 560,000 plus associated taxes and delivery charges. M oved/seconded/ca rried THAT the Regional District of Mount Waddington commit to working in partnership with the Quatsino First Nation to develop the Quatsino First Nation Community Energy Plan and to provide at least S10,000 of in kind contributions towards the costs of this initiative. 2s8/t7 MT. CAIN AGREEMENTS 2s9/t7 M oved/seco nded/ca rried THAT the 5-year agreements with the Mount Cain Alpine Parks Society, commencing on January 1,,201,8 to renew: a) the Mount Cain Pump and Haul Agreement and b) Mount Cain Alpine Park Society Lease Agreement, be approved. Moved/Seconded/Ca rried THAT the December 12,2OI7 report from the Administrator be received and filed 2. Travel report (December 19, /77 M oved/seco nded/ca rried THAT the December 19,2017 Travel Report be approved with the amendment of 517OO.44for the AVICC amount. 3. Manager of Economic Development (December 19,2017) 26t/17 M oved/seconded/carried THAT the applicatíon to the BC Rural Dividend Program for the Woss Seniors Resource Centre be approved and that this project be supported for its duration. With the CAO ond Manager of Planning, met with stoff from Mqrine Harvest to go over their current plons including the process of converting their pens in order to achieve certificotion. 262/17 Moved/Seconded/Ca rried THAT the December 19,2017 report from the Manager of Economic Development be received and filed. a) Tourism Coordinator (December 12,2Ot7) Regrets from Andrew Jones as weather hos kept him from attending today's meeting. 263/L7 264/!7 VINTAC RECOMMENDATIONS M oved/seco nded/ca rried THAT the December 12,20t7 report from the Tourism Coordinator be received and filed b) Recommendations from VINTAC (November 27,20171 M oved/seco nded/ca rried THAT the November 27,2017 recommendations from VINTAC be approved 5

6 Minutes of the Regional District of Mount Waddington Board of Directors Meeting - December 19, Manager of Operations (December 12,20171 Considering hiring onother Coop university student this summer to help with the upcoming projects. Discussion took ploce on knotweed ot Victoria Loke and the Port Alice Pulp Mill. 26s/!7 Moved/Seconded/Ca rried THAT the December 12,20L7 report from the Manager of Operations be received and filed. a) Special Report on Managing Vegetative/Wood Waste 266/!7 Moved/Seconded/Ca rried THAT the December 12,2OL7 special report on Managing Vegetative/Wood Waste from the Manager of Operatíons be received and filed. 5. Manager of Planning and Development Services (December 73,2077) 267 /t7 Moved/Seco nded/ca rried THAT the December 13,2017 report from the Manager of Planning and Development Services be received and filed. D. FINANCIAL REPORTS 6. Finance Report (December L2,2017l. CELP reporting was completed snd submitted today, funds to be received in the New Year, 268/17 Moved/Seconded/Ca rried THAT the December t2,2017 report from the Treasurer be received and filed 7. Single Source (November 30, /17 Moved/Seco nded/ca rried THAT the November 30,2077 Single Source Awards report be received and filed, Director Soltau leaves the meeting. E. COMMITTEE REPORTS _ None F. BYLAWSANDPERMITS_ 1. Bylaw No. 931, cited as "Mount Waddington Transportation Advisory Committee Bylaw Amendment Bylaw No. 931, 2017" for L't, 2nd and 3'd reading, 270/t7 BYLAW NO.931 Lsr, 2ND, 3RD READING M ovedlseco nded/ca rried THAT Bylaw No. 931 cited as "Mount Waddington Transportation Advisory Committee Bylaw Amendment Bylaw No. 931, 2017" be read a L't,znd and 3'd time. 2. Bylaw No.93L, 20!7 for adoption. 277/77 BYLAW NO.931 ADOPTION Moved/Seco nded/ca rried THAT Bylaw No. 931 be adopted. 6

7 Minutes of the Regional District of Mount Waddington Board of Directors Meeting - December 19, Bylaw No. 932 cited as "Regional District of Mount Waddington 2OL7 to 2O2I Financial Plan Amendment Bylaw No. 932, 2017" for L'L 2nd and 3'd reading. 272/77 BYLAW NO.932 1sr, 2ND, 3RD READING M oved/seco nded/ca rried THAT Bylaw No. 932 cited as "Regional District of Mount Waddington 2017 lo 202L Financial Plan Amendment Bylaw No. 932, 2077" be read a I't,2"d and 3'd time. 4. Bylaw No. 932, 2OL7 for adoption 273/t7 BYLAW NO.932 ADOPTION M oved/seco nded/ca rried THAT Bylaw No. 932 be adopted G. CORRESPONDENCE - l-. Letter from Port Alice Mayor Jan Allen regarding RCMP Service (December 4,2OI7l Director Allen asked for o letter of support and it wos suggested that other communities could draft letters of support as well. 274/t7 LETTER OF SUPPORT TO PORT ALICE RE RCMP POSTING Moved/Seco nded/ca rried THAT a letter be written supporting Port Alice's request to have posting for Port Alice RCMP Constables specify that it is a requirement of the position to live in Port Alice, H. OTHER BUSTNESS / DIRECTOR REPORTS / NEXT MEETTNG 1.. Other Business: None 2. Rural Updates: Director Soltou returns to the meeting Area "4" - Broughton (Malcolm lslønd):. Would like more informotion obout the woodstove replacement progrom (in December's Director's packoge. Discussion took place qnd it will be discussed at the Spri n g Ad m i nistrato r's M e eti n g. Area "8" - Quatsino: o October 78th, 2077 Scott Islonds Advisory Committee meeting and they have advised thot they will continue on into 201"8 and they will hove added members. o Attended 977 meeting on October 20, 20L7 with discussions on budgets. An increase for 2078 at 2% was recommended. The RDMW's share will decline. Area "C" - Rupert: o The process for the consultotion with Hyde Creek will continue into the New Yeor. o Hos the gravel to the Hornsby been delivered? Understanding wos that it was done but this needs to be confirmed. Area "D"- Nimpkish: o Woss seems to be on edge woiting for the other shae to drop. Had a good meeting with seniors earlier this month. The young ones have done a woodcut ond have the wood ovoiloble for the seniors. 7

8 Minutes of the Regional Distict of Mount Waddington Board of Directors Meeting - December 19, Director Rushton leaves the meeting 3. Municipal Updates: Village of Alert Bay o New RCMP Sergeont Colin Cook. o Sent out proposals for cleaning our water tank. o Extension to the next yeor for our sewer upgrode due to signing their right of woys. o Senior Christmos dinner was held with o good ottendonce. Thinking of moving the oge up for next yeor. o Community Christmas dinner wos sponsored by the 'Namgis. Village of Port Alice o Neucel brought bock 25 employees that started last week. Doing mointenance. A group is coming over from Chino in lote February to see if they want to invest. o We lit our Christmas tree o Last Saturdoy was our Christmas day with support from WFP, Villoge Office and residents.. Judging of houses wos done last week District of Port Hardy c HB- Fresh offthe press:0.2% vocancy rate in Port Hardy. o PCL- Seniors hod their Christmas party-there wqs so mony people that attended thqt they hod to move it to the o Trying to get o farmers market gaing in Port Hardy o Heolth Network hos o chønge in executives-limit on tems to get new people. c Lost meeting, has been o pleosure. Ðírectors returned the sentiment Town of Port McNeill I Nof in attendance on phone due to the power outoge in Victoria 4. Public Questions: None 5. Committee Meetings: 6. Next Regular Meeting of the Board of Directors: January 16,2OL8 at 2:00 pm ADJOURNMENT 27s/L7 Adjournment Moved THAT the meeting be adjourned. Time: 4:23 p.m. CORREgT APPROVED CHAIR SECRETARY 8

9 REGIONAL DISTRICT OF MOUNT WADDINGTON REPORT TO: FROM: SUBJECT: BOARD Greg Fletcher, Administrator January, 2018 Administration Report DATE: January 10, 2018 Transit The purchase of the VTN bus has been completed. Related activity has included discussions with NICS regarding an operating agreement relating to the bus use. In addition, consideration is being given to providing Port Alice an opportunity to join the VTN by agreement from April 1 to Dec. 31 st. This will be brought to the Transit Committee on January 25 th and, if there is a favourable recommendation, it will be brought to the Port Alice Council that night. Arena The arena has met, or is the process of meeting, all recent ammonia safety standards that were recently issued by Technical Safety BC and Worksafe BC. Annual First Nation Transit and Solid Waste Agreements - Annual funding agreements for five First Nations Solid Waste Agreements and three First Nations Transit Agreements were sent out in December. Quatsino First Nation Community Energy Plan Assisted the Quatsino First Nation with their application to the Federation of Canadian Municipalities for funding to develop a Community Energy Plan. Administrative Assistant Position 22 applications were received for this position and interviews for shortlisted candidates are underway. Respectfully Submitted, Greg Fletcher Administrator 9

10 REGIONAL DISTRICT OF MOUNT WADDINGTON REPORT TO: Chair and Directors FILE NO FROM: Pat English, Manager of Economic Development SUBJECT: Monthly Report DATE: Jan 16, 2018 During the past month, I undertook the following economic development activities: Timber West and Western Forest Products have both confirmed support for the development of a gazebo at the Nimpkish Valley Heritage Park. The structure will celebrate the history of logging in the Nimpkish Valley and commemorate the men and women who have lost their lives while working in the local industry. I am working with a graphic designer who specializes in heritage design to develop several ideas that would be discussed with stakeholders this spring. I attended several workshops with stakeholders and members of the VINTAS Marketing Committee that were facilitated by Eclipse360, the consulting team we have retained to prepare a regional marketing strategy. Eclipse expects to complete the strategy document by the end of the month. I convened a meeting of the VINTAS executive committee to review the current state of planning for the proposed Logging Fundamentals course to be delivered at Woss in the spring. VIU has completed development of the curriculum and we have already secure commitments from stakeholders to sponsor 8 of the 12 students in the first intake. The CAO and I met with staff from the Namgis First Nation to discuss scheduling a Community to Community workshop in February. The meeting would provide an opportunity to share information on mutually beneficial projects and establish a framework, based on the Protocol Agreement, to collaborate on similar projects in the future. Respectfully submitted, Manager of Economic Development 10

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12 REGIONAL DISTRICT OF MOUNT WADDINGTON REPORT TO: Chair and Directors FILE NO FROM: SUBJECT: Patrick Donaghy, Operations Manager January Report DATE: January 10, 2018 The Manager of Operations has been working on several initiatives since the last Board meeting with the following to report: The Manager of Operations is working with the Director for Area B and members from the community of Winter Harbour to help organize their local services given recent significant changes to the community. Of particular significance is the ascertaining the status of the WD Moore logging camp as it pertains to solid waste and the water supply system serving Winter Harbour itself. Brandon Kreager, a 4 th year Civil Engineering COOP student from the University of Victoria has started working for the Regional District for the next four months. Brandon will be assisting the Managers of Operations and Economic Development on various infrastructure projects as well as day to day administrative functions. The Regional District of Mount Waddington needs to appoint Fire Chiefs for its four Volunteer Fire Departments. The Manager of Operations passes along the recommendation from the departments that the following appointments be made: Rob Glass be appointed Fire Chief for the Woss Volunteer Fire Department Doug von Schilling be appointed Fire Chief for the Hyde Creek Volunteer Fire Department Andrew Hory be appointed Fire Chief for the Coal Harbour Volunteer Fire Department Tom Trimmer be appointed Fire Chief for the Sointula Volunteer Fire Department The Quatsino First Nation have provided a letter of support for the construction of a transfer station/recycling depot in the community of Quatsino. This was the last element that needed to be met prior to constructing the facility. It is hoped that it will be operational prior to the second half of The development of the 2018 budgets continues and by the time of the January Board meeting, initial discussions with the Coal Harbour LCC will have been conducted. Meetings have or are in the process of being scheduled with the Malcolm Island Local Service Management Committee and the Woss Management Committee. Other community meetings will be set over the next couple of weeks. If any member of the Board has any questions for the Operations Manager, please ask at your convenience. Respectfully submitted Patrick Donaghy PEng, MSc Manager of Operations 12

13 REGIONAL DISTRICT OF MOUNT WADDINGTON PLANNING & DEVELOPMENT SERVICES DEPARTMENT MONTHLY REPORT TO: Board of Directors FILE: DATE: January 3, 2018 FROM: SUBJECT: Jeff Long, Manager of Planning & Development Services December 2017 Planning & Development Services Department Report 1. Projects: a) New Building Bylaw (2017-PROJ-03): As a result of changes brought about by the new Building Act, the Municipal Insurance Association of BC is preparing a new building bylaw template for use by local governments. Staff will undertake to use the new template to update the RDMW Building Bylaw No This will ensure conformity with the new Act and staff will use this opportunity to make some housekeeping changes as well. The new bylaw template is being prepared by lawyers and was expected to be available in December, but is not yet completed. Once it is available, staff will work on customizing a new building bylaw. b) Coal Harbour Bus Shelter (2017-PROJ-05): Work has been completed with respect to determination of a location for a transit bus shelter in Coal Harbour that has been approved by the Coal Harbour Local Community Commission and Mount Waddington Transit. Staff are awaiting the allocation for funding and design details before work is completed to obtain a Highway Use Permit from the Ministry of Transportation. c) Hyde Creek Official Community Plan Update (2017-PROP-06): Staff has been working with the Hyde Creek Advisory Planning Commission to conduct a review of the Hyde Creek OCP which was adopted in Work is being conducted as time permits as part of regular HCAPC meetings. d) Coal Harbour Official Community Plan Update (2017-PROJ-08): Staff has been working with the Coal Harbour Local Community Commission to conduct a review of the Coal Harbour OCP which was adopted in Work is being conducted as time permits as part of regular CHLCC meetings. e) Issuance of Crown Tenures by Province with Improper Zoning (2017-PROJ-07): Staff has had discussions with the Province regarding issue of the issuance of Crown land tenures that are not in compliance with the RDMW s zoning regulations. It was brought to light that the RDMW does not have a building permit process for its rural areas and that zoning is the only process that the RDMW has available to deal with matters of concern as part of development proposals. This matter was then discussed at the UBCM meeting in September. Staff has asked the Province to confirm that it will not issue a Crown land tenure where a Crown Land Tenure Application is not in compliance with the RDMW s zoning regulations. f) Distribution of Information on Planning, Building & Related Matters (2018-PROJ-01): Staff is preparing articles to include in the local community newsletters that are intended to make the public aware of the application of local zoning regulations, building and site permitting requirements (where applicable), servicing (sewer and water) options and requirements, as well as external matters related to such things as public roads and access through the Ministry of Transportation, onsite sewer and water well services, Homeowner Protection Act requirements, etc. 2. Crown Land Tenures: a) Marine Harvest ( ): Referral from Province regarding amendment to existing Licence of Occupation for finfish aquaculture site west of Doyle Island in the Goletas Channel, from 44.6 hectares (115 acres) to hectares (184 acres) to allow the expansion of the existing operation from eight 120 square meter fish pens to twelve 120 square meter fish pens. This would allow the anchoring system to be entirely included within the tenured area and would accommodate an increase in the annual production from 3,500 metric tons to 4,000 metric tons annually to accommodate the shift in production from the Farside finfish aquaculture operation in Frederick Arm, for which operations will permanently cease and the associated tenure will be relinquished to the Province. The RDMW indicated that it has no objection to the application subject to compliance with applicable provincial government and federal government policies, laws and regulations, 13

14 consultation with First Nations and a commitment by the applicant not to impede, accept as absolutely necessary, use by the public of portions of the proposed tenured area in proximity to the Gordon Islands in support of the local tourism industry. b) Westpro Investments / G. Smillie Holdings ( ): Renewal tenure through issuance of Licence No. V for a thirty year term with respect to a 0.08 hectare parcel of land adjacent to Hardy Bay for vehicle access and parking lot purposes used in conjunction with an adjacent commercial business. c) BC Timber Sales ( ): Referral from Province with respect to a proposed Crown Land Tenure Application for nine marine sites totaling 23 hectares in Knight Inlet in the vicinity of Wahkash Creek. These sites would be used for log handling and storage purposes with the assistance of barges and helicopters, in conjunction with upland logging operations in Forest Tenure A In its response, the RDMW indicated it has no objection subject to compliance with the management plan, approved work practices, and all relevant provincial and federal policies / regulations, consultation with first nations and an effort by the proponent to support the RDMW economy wherever possible by utilizing local employment, goods and services as part of its operations. d) Western Forest Products Inc. ( ): Renewal and amendment (reduction in area) of tenure through issuance of Licence No. V with respect to two sites totaling hectares in Mackenzie Sound for the purposes of log handling, booming, storage, dumping, and skidway, barge crib, dock, float camp, fuel barge and helicopter drop. e) Interfor Corporation ( ): Renewal of tenure through issuance of Licence No. V for a five year term with respect to a 4.7 hectare marine site in Little Bay for log handling / storage including barge camp tie up, log booming, log skid, barge tie up, docks and walkways. f) Interfor Corporation ( ): Renewal of tenure through issuance of Licence No to Interfor Corporation for a thirty year period commencing on July 5, 2017 with respect to a 1.5 hectare site in the bed of the Franklin River for gravel extraction purposes with use of gravel for road and dryland sort surfacing. 3. Zoning Bylaw Amendments: a) Stoner (2017-ZBA-05): Request to rezone the acre property at 904 Lanqvist Road from the Rural Residential (RU-1) Zone to the Rural Residential (RA-1) Zone to reduce the minimum lot size requirement from 10 acres to 2 acres subject to the lot being serviced by a community sewer system. In this regard, the owner intends on extending the sewer main westward along Lanqvist Road to the property such that it can be connected to the Hyde Creek sanitary sewer system and has requested that the RDMW extend the service area to include the property. 4. Building / Site Permits: a) Site Permit 2017-SP-13 issued with respect to with respect to a square metre (378 square foot) addition to the existing square meter (1,404 square foot) single detached dwelling on the property addressed as 885 Lanqvist Road in Hyde Creek. The Site Permit also includes the existing single detached dwelling and accessory carport, woodshed and barn buildings which were not previously included as part of a Site Permit for this property. b) Site Permit 2017-SP-14 issued with respect to the siting of a 71.4 square metre (768 square foot) single detached dwelling and an 18.6 square metre (200 square foot) accessory detached storage building on the property at 48 Meynell Road on Malcolm Island. Respectfully submitted, Jeff Long Manager of Planning & Development Services 14

15 REGIONAL DISTRICT OF MOUNT WADDINGTON FINANCE DEPARTMENT MONTHLY REPORT TO: Board of Directors FILE: DATE: January 8, 2018 FROM: T. Flynn, Treasurer SUBJECT: January 2018 Finance Department Monthly Report Financial reporting: Staff completed the financial sections for the final CELP Grant report and 2017 year-end reporting for the Clear Water & Waste Water grant report. Budget work for the 2018 to 2022 Financial Plan has started. Property Taxes and Utilities BC Assessment data was uploaded onto the new Accounting software in December. The 2018 Complete Roll will be uploaded onto the system in January. Outstanding Utilities will be transferred to the Surveyor of Taxes by January 15, Insurance: Property appraisals for insurance purposes have been completed. The updated appraisals will be used for 2018 property insurance. Appraised values have gone up significantly from $20.4M to $30.2M which means that 2018 budget for the premium will increase from $26,700 to $ This increase will insure that if there is a loss there will be sufficient insurance to cover the cost of replacement the asset. To reduce large increases in premium in the future it is recommended that appraisals be done every 5 years. When doing the appraisal, MIA made note of some deficiencies and 5 recommendations ranging from adding a handrail to a staircase to updating electrical outlets were made to reduce risk. None of the risks identified were high. Staff will be reviewing those recommendations and making the necessary changes this year. Software implementation: Staff have completed most of the training on the new accounting software and will soon be starting training for the budget software. Training for Utilities, Fixed Assets and the Budgeting software will be schedule for January and February. Staff are still working on moving over the general ledger account balances from the old accounting system to the new system but will be finished this prior to January 31. Once done, staff can start working on creating the 2017 financial statements in the new system. Other Work: Updated Financial policies have been completed for Committee and Board review and approval. The Finance Committee meeting is proposed to be held on February 6 at noon. Respectfully submitted, T. Flynn Treasurer 15

16 REGIONAL DISTRICT OF MOUNT WADDINGTON Single Source Awards TO: FROM: REGIONAL DISTRICT BOARD MEMBERS Jamie Hamilton, Finance Clerk DATE: December 31, 2017 Policy # II - 2:1 Tendering Procedure and Policy requires that instances where there has been a single source procurement or the lowest quote has not been accepted the reasons therefore shall be reported to the next meeting of the Board for information, the following is submitted: Single Source Procurements DATE CHEQUE # PAYABLE TO AMOUNT SERVICE 08-Dec 1 Accent Refrigeration Compressor maintenance Arena 08-Dec 11 Hardy Sound Ltd IT supplies CWWF WW 08-Dec 12 Henlors Exploration Quansit hut door/forklift R&M 7 Mile 08-Dec 17 Irwin Air Ltd Air test kit/purifier Woss FD 08-Dec 21 Kal Tire new tire for F250 Parks 08-Dec 25 Mircron Machine Works Fabricate net holder pole Arena 08-Dec 35 Sunco Plywood CH Sewer Shed CWWF materials 08-Dec 37 TwoFourOne Consulting Motorola antennas Woss FD 08-Dec 37 TwoFourOne Consulting 2, Motorola pagers Woss FD 08-Dec 38 Uline Canada 1, ladders Arena 15-Dec 70 Stryker Electronics Supplies for CWWF project 15-Dec 59 Lockz2Fit Repair damaged locks Arena 16

17 REGIONAL DISTRICT OF MOUNT WADDINGTON HYDE CREEK ZONING BYLAW NO. 648, AMENDMENT BYLAW NO. 933, 2018 A Bylaw to Amend Hyde Creek Zoning Bylaw No. 648, 2002 WHEREAS the Regional District of Mount Waddington has received a Development Application requesting an amendment to Hyde Creek Zoning Bylaw No. 648, 2002 to change the applicable zoning classification for the property addressed as 904 Lanqvist Road in Hyde Creek in Electoral Area C ; NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Citation This Bylaw shall be cited as Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 933, Zoning Map Amendment Hyde Creek Zoning Bylaw No. 648, 2002 is hereby amended by changing the applicable zone for that property described as Lot A, Section 15, Township 1, Rupert District, Plan VIP61039 and containing 1.76 hectares, as shown on Schedule A which is attached hereto and forms part of this Bylaw, from the Rural Residential RU-1 Zone to the Rural Residential RA-1 Zone. READ A FIRST TIME THIS DAY OF, 2018 PUBLIC HEARING HELD THIS DAY OF, 2018 READ A SECOND TIME THIS DAY OF, 2018 READ A THIRD TIME THIS DAY OF, 2018 ADOPTED THIS DAY OF, 2018 CHAIR ADMINISTRATOR 17

18 SCHEDULE A TO HYDE CREEK ZONING BYLAW NO. 648, AMENDMENT BYLAW NO. 933, 2018 Property (Lot A, Section 15, Township 1, Rupert District, Plan VIP61039) rezoned from the Rural Residential RU-1 Zone to the Rural Residential RA-1 Zone by Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 933,

19 REGIONAL DISTRICT OF MOUNT WADDINGTON PLANNING AND DEVELOPMENT PROCEDURES AND FEES BYLAW NO. 916, AMENDMENT BYLAW NO. 934, 2018 A Bylaw to Amend Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, 2017 WHEREAS the Regional District of Mount Waddington deems it desirable to make housekeeping changes to Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, 2017; NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: 1. Citation This Bylaw shall be cited as Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, Amendment Bylaw No. 934, Amendment a) Section 13. Miscellaneous Services of Schedule O APPLICATION FEES of Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916, is hereby deleted and replacing with the following new section 13. Miscellaneous Services: 13. Miscellaneous Services Map or plan 0.61 meters by 0.91 meters (2 x 3 feet) or less in size $25 Map or plan greater than 0.61 meters by 0.91 meters (2 x 3 feet) in size, but less than 1.12 meters by 1.52 meters (3.67 feet by 5 feet): $30 Map or plan greater than 1.12 meters by 1.52 meters (3.67 feet by 5 feet): $30 plus $10 per 30 centimetres Paper copies of documents: black & white - less than 28 x 43 cm (11 x 17 in) - max of 28 x 43 cm (11 x 17 in) colour - less than 28 x 43 cm (11 x 17 in) - max of 28 x 43 cm (11 x 17 in) $0.35 / page $0.50 / page $1.00 / page $2.00 / page Electronic scan of map or plan (no size limit): $5 Existing electronic copies of documents, plans and maps sent by or transferred to a storage device provided by the customer: No fee Property Title Search using the myltsa service: $25 READ A FIRST TIME THIS DAY OF, 2018 READ A SECOND TIME THIS DAY OF, 2018 READ A THIRD TIME THIS DAY OF, 2018 ADOPTED THIS DAY OF, 2018 CHAIR ADMINISTRATOR 19

20 r{ogþrrs D suþt tlt tjúaddin$on J N 10 2f 18 December L7'h,2017 Regional District of Mount Waddington 2044 McNeill Road Port McNeill, B.C. VON 2RO Attention: Andrew Hory, Chairman Dear Andrew, Please accept this letter of resignation as Rural Director of Area B effective January 1't, As a result of the sale of our properties in Winter Harbour I have moved to Cedar and will no longer be able to fulfill my duties as Director. It has been a pleasure to serve as Director of Area B and sit on the Board. I wish for you, fellow Directors, Staff and workers of the Region District all the best in your future endeavours. My wife, Pat and I are moving on to the next chapter in our lives and hold fond memories of our times on the North lsland. Thanks for all the District has brought to us Take care, Phil PhilWainwright 2757 Cedar Road Nanaimo, B.C. V9X 1.K3 20