Meetings & Events Australia. Brisbane Convention Bureau. Gold Coast Convention Bureau. Qld Tourism Industry Council ACEB

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1 We tailor solutions to your event management needs, from online registration to cost effective marketing, financial, secretariat and database support... put our experience to work for you. Meetings & Events Australia Brisbane Convention Bureau Gold Coast Convention Bureau Qld Tourism Industry Council ACEB AUSTRALIAN CONFERENCE & EVENTS BUREAU

2 Welcome... AST offers the full range of conference management services you can choose the full service package or just the components you need for your conference, convention, meeting or event. Our team is dedicated to developing and managing conferences, symposia, workshops and seminars. It s what we do and all that we do. Online Conference Registration Online Hotel Room Block Management Project Management and Co-ordination Exhibition Management Technical Program Coordination Budgeting and Financial Management Full Secretariat Service Publication Management Mailing List Management Conference and Attendee Surveys Complimentary Contract Review and Guidance Overall On-Site Management Abstract Management

3 Main Services Section We tailor solutions to your event management needs, from online registration to cost effective marketing, financial and booking services, secretariat and database support... put our experience to work for you. Pre-event Planning & Services Overview Are you about to plan a conference for your company? Would you like to host an association meeting? AST Management can provide the services that will help you control your costs, increase the satisfaction of your participants, impress your colleagues, and vastly simplify your role as host. Our team is dedicated to developing and managing conferences, events & seminars. It s what we do and all that we do. By trusting us to deliver on our promises, you can make the most of your time and energy in the development and delivery of your program. We have a wide range of services available which you can use in total or individually, depending on your needs. Marketing and Promotion First we ll develop a business plan to make your objectives happen. locate and create targeted mailing lists design and print all promotional materials handle advertising, press releases create and manage the Web site Program Planning and Development Our involvement can be at the earliest stages of your program s development. We work with you to develop and clarify the content, to identify the skills participants will take away, and to format and structure the program so that it flows smoothly and meets participants needs. We can also help you with breakout sessions, workshops, and video-conferences. Whether you already have a complete program plan or are only beginning to think about it, we can help you design and deliver a professional event that meets your objectives.

4 Financial Services AST will develop and manage the financial planning: process fees from participants, sponsors, and exhibitors pay all accounts promptly produce detailed income and expense reports provide a final report to audit standard establish a set of accounts exclusively for your conference Venue Arrangements We work with you to identify the best location for your conference, whether it s in Australia or an International location. Then we ll make the arrangements for: meeting rooms AV and meeting session requirements accommodation/room blocks meals/social functions trade show and exhibition tours and partner programs off-site events Speakers We will manage all speakers requirements: payments presentation requirements accommodation travel handouts Participant Registration and Meeting Materials We ll handle all of the time-consuming registration requirements for your program, including: receiving registrations (by mail, phone, fax, or web) accepting payments (by cheque, credit card, purchase order, or TT) sending confirmation letters, invoices, and receipts producing name tags and schedules, preparing handouts and kits developing programs, abstracts, and proceedings. Online Registration With our secure server we will publish your registration brochure online accept secure credit card payments process delegate registration and accommodation requirements On-site Services Once your conference is underway, we make sure that everything runs smoothly. We re experienced and professional, with an eye for detail. We are committed to the success of your conference.

5 Selected Client Portfolio Associations Biennial Australian Autism Conference National Road Safety Research Policing and Education Conference Combined Qld Principals Association State Conference 7th International Mental Health Conference Planning Institute Australia & Royal Planning Institute of NZ 12th Pharmacy Australia Congress Cairns Convention Centre Planning Institute Australia Queensland The Australian Association of Special Education 6th International Mental Health Conference Business Mentoring Network Speech Pathology Australia National Outdoor Conference IAP Annual Scientific Conference The Bicycle Federation of Australia NSW Rural Mental Health Conference IALP World Congress Australia 5th International Mental Health Conference World Congress Abdominal Compartment Syndrome The Institute of Hospitality in Healthcare Planning for the Future Thiess Summit 2004 TPAC Australiasia Australian Quality Forum Royal Australian Planning Institute Environmental Law Association Australian Franchise Association The Commonwealth Association for Economic Development

6 Medical Benefits Fund of Australia Australian Society of Senior Executives Australian College of Tropical Medicine The Conference & Incentive Centre Australian Institute of Management Connecting 2001 Tech Trade Fair Australian Centre for International Health Corporate Srixon Sport Network Ten Channel Seven Medical Benefits Fund Aqua Del Ray Treasury Casino Bank of Queensland Carlton & United Breweries Castlemaine Perkins NBN Television Bartercard Video Pro Image Results Yellow Pages Qld Olympic Council Mercedes Benz Janet Mundel Meetings (UK) CNN (USA) Australian Police Golf Championships Vodaphone (NZ)

7 About AST Management AST was formed in 1992 to provide a service to Conference, Meeting and Event organisers. Over the years we have worked with a range of companies including Mercedes Benz, The Department of Integrated Mental Health, Royal Australian Planning Institute, Franchise Council Australia, Speech Pathology Aust, Qld Environmental Law Assoc, Institute of Australian Psychiatrists and the Institute of Hospitality in HealthCare... to name a few. From creating on-line registration and information services for specific conferences, to building innovative programs... we provide a full secretariat and registration solution to conference and event organisers. Our comprehensive range of conference service packages are specifically designed to support you and your committee. We provide experienced service in the Planning, Management, Design & Marketing of Conferences and Events. From Accommodation & Registration, Pre and Post tours, Themed Events or Trade Show Sponsorship & Management, we have a long list... designed to take the burden from your in house coordinators or committee. The management team have 50 years experience in the International Hotel and Meeting Industry, have served as Board Members of Convention Bureaus in Australia and were founding members of the Australian Incentive Association. Managing Director, Peter Sugg currently serves on the Gold Coast Institute of Mental Health Board and sits on conference committees in three States. He is a Director of the Australian Conference & Events Bureau and an accredited Meetings Manager with Meetings and Events Australia. ACEB AUSTRALIAN CONFERENCE & EVENTS BUREAU

8 AST Management Pty Ltd ABN: PO Box 5025 GCMC, Bundall Qld 4217, Australia d: (61 7) f: (61 7)