2017 Annual Conference Presenting
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1 October 21, 2017 The Westin Toronto Airport 950 Dixon Road, Etobicoke ON Gymnastics Sport Starts Here 2017 Annual Conference Presenting Legislative Requirements for Small Business in Ontario - LeeAnn Cupidio, Sport & Law Strategy Group Sanction Protocols - Nancy Au, Pearson Dunn AGM Plenary Annual General Meeting Presidents Round Table Members Social Annual Awards Banquet 2950 Keele Street, Suite 202, Toronto, ON M3M 2H2 Phone: Fax: operations@gymnasticsontario.ca
2 Table of Contents About Us Page 2 President s Message/ Board of Directors Page 3 Weekend Program Page 4 Hotel Accommodation & Subsidies Page 5 Conference & Banquet Registration Form Page 6 Sponsors, Partners & Suppliers Page 7 About Us Mission Statement To lead the sport of gymnastics in Ontario by striving for excellence in the development and promotion of quality programs and services which encourage lifelong involvement for all participants. Vision Gymnastics Ontario will be respected as the leading organization in Canadian sport. Our Values Commitment Integrity Excellence Leadership Accountability Page 2
3 President s Message Mark October 21, 2017 in Your Calendar for the Annual General Meeting and Business Conference of the Membership of Gymnastics Ontario We are very excited to announce the 2017 Annual General Meeting and Business Conference of the Gymnastics Ontario Membership which will take place at The West Toronto Airport, 950 Dixon Road, Etobicoke, on October 21, This year s AGM is scheduled on Saturday, October 21 with a presentation from LeeAnn Cupidio, Sport Law & Strategy Group discussing Legislative Requirements for Small Business starting at 9:30 am. Nancy Au, Pearson Dunn Insurance will follow with a presentation and discussion on Sanction Protocols. We encourage you to attend the AGM Plenary Session on Saturday, October 21st from 1:30 pm to 3:15 pm so that you will have all the necessary details to allow you to effectively vote at the Annual General Meeting later that afternoon at 3:30 pm. There will be a Presidents Round Table from 4:30 pm to 5:30 pm to share great business ideas and problem solve challenges that face us all. Also, join us on Saturday evening from 6:00 pm to 10:00 pm to honour our wonderful volunteers. This exciting Banquet is being designed and managed by our great Awards Committee members: Barb Dring, Frank Hignell, Diane Gallagher, Sue Harris, Teresa Orr and Cindy Clapp. A call for proposals involving changes to our By-Laws is attached, as well as a call for nominations for Directors to the Board. Election of the ten (10) Board Directors is by rotation, so that every year, five directors are elected. We encourage you to get involved and consider running for the Board. New faces and new ideas are always welcome! This year there will be five positions up for election for a two year term and one position up for a one year term. Please find attached the weekend schedule, hotel information, registration forms, call for proposals and nominations, as well as important due dates for the various documents. On behalf of the Board of Directors, we look forward to seeing you at the AGM in October. Linda Clifford President, Gymnastics Ontario Linda Clifford Angel Crossman Barbara Bergeron Jeff McCabe Barb Dring Wendy Porter Ruth Uren Nicki Chretien-Mills Sarah Smith Margaret Grosser Dave Sandford Board of Directors President Secretary & Policies & Procedures Treasurer Administration and Human Resources Ethics Business Development & Support Risk Management Education & Standards Director at Large Director at Large Chief Executive Officer, ex officio Page 3
4 Annual General Meeting Schedule Saturday, October 21, 2017 Legislative Requirements Sanction Protocols 9:30 am - 10:30 am 10:45 pm - 12:00 pm Lunch / AGM Registration 12:00 pm - 1:15 pm Unattached Members Meeting 12:45 pm - 1:00 pm AGM Plenary 1:30 pm - 3:15 pm Annual General Meeting 3:30 pm - 4:30 pm Please be seated by 3:20 pm in order for the proceedings to commence promptly. Doors will be closed at 3:30 pm sharp. If you arrive late, a staff member will escort you in. If, during the meeting you wish to leave the room, you must surrender your voting card to the usher at the door, until you return to the room. This is to maintain a quorum and an accurate vote count at all times. We thank you in advance for your cooperation. Presidents Round Table Reception (Sutton Hall Foyer) Awards Banquet (Sutton Hall) 4:30 pm - 5:30 pm 6:00 pm - 7:00 pm 7:00 pm - 11:00 pm The AGM offers member clubs the opportunity to have a direct impact on the direction and decision-making of the Federation. Most importantly, the member clubs will have the chance to vote on the motions that come before the membership and elect the Gymnastics Ontario Board of Directors. Page 4
5 Hotel Accommodation and Subsidies Located opposite Toronto s Pearson International Airport and nearby the International Centre and Toronto Congress Centre The Westin Toronto Airport has many amenities: Newly renovated, large, bright guest rooms with coffee maker, ironing board and cordless telephone 24 hour airport shuttle Crosswinds restaurant and bar Starbucks Pool and fitness centre Business Centre Professional staff and warm hospitality await you Contact reservations at and quote Gymnastics Ontario to receive your preferred rate of $ per night single or double occupancy G.O. offers a travel subsidy for the voting delegate from each club. Just attach your receipts to the expense claim form that you will receive at the AGM. After the Event You may claim 100% reimbursement of the lowest airfare, bus or train with a Saturday night stay-over. Please carpool if possible. GO will pay the driver of the car $0.30/km. CONFERENCE INCLUDES One Night Hotel, double occupancy (the club voting delegate to the AGM will receive a rebate of 40% of the accommodation portion of the weekend package rate) Business Sessions Reception Presidents Sessions Plenary & Buffet Lunch Annual General Meeting Annual Awards Banquet Page 5
6 2017 AGM & BANQUET REGISTRATION FORM Saturday, October 21, 2017 NAME POSITION Club Name Telephone Please check the events you will attend 9:30 am to 10:30 am Legislative Requirements for Small Business 10:45 am to 12:00 pm Sanction Protocols 12:00 pm to 1:15 pm Lunch 1:30 pm to 3:15 pm Annual General Meeting Plenary 3:30 pm to 4:30 pm Annual General Meeting 4:30 pm to 5:30 pm Presidents Round Table 6:00 pm to 7:00 pm Members Social AWARDS BANQUET Banquet tickets are $50.00 each + HST (HST # RT0001) $ Do you have any dietary restrictions or Special Needs Yes No If Yes, please specify: PAYMENT: Cheque Enclosed (payable to Gymnastics Ontario) VISA MasterCard Card # Expiry 3 digit CSC # Send Completed Registration Form to: Gymnastics Ontario 2950 Keele Street, Suite 202 North York, ON M3M 2H2 Tel: Fax: operations@gymnasticsontario.ca Cardholder Name Page 6
7 Our Sponsors, Partners & Suppliers We wish to thank our Sponsors, Partners and Suppliers for their generous support of Gymnastics in Ontario Page 7
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