West Michigan Airport Authority

Transcription

1 West Michigan Airport Authority Meeting Agenda March 6, :30am 1:00pm Airport Business Center, 60 Geurink Boulevard, Main Conference Room (Holland) 1. Public Comments. 2. Recognition. 3. Consideration of the January 9, 2017 Meeting Minutes. 4. Site Plan Review Genesis Trailers, 92 E. 64 th Street. 5. Site Plan Review for Trigon Steel, 1442 & 1452 Lincoln Avenue. 6. Bids for East Taxiway Connector. 7. Agreement with Mead & Hunt for On-Call Services. 8. Presentation of the Fiscal Year 2018 Operating & Capital Budgets. A. Adopt Resolution Setting the Public Hearing. 9. Quotations for Preparation of Airport History Book. 10. FBO Report. (Ron Ludema) 11. Communications Committee Update. (Karen Scholten) 12. Report on 2017 Michigan Airports Conference. (Aaron Thelenwood) 13. Project Updates. 14. Financial Reports. (Action Requested) 15. Other Business. 16. Next meeting: April 10, 2017, 11:30 a.m., at the Park Township Offices. 17. Adjourn. If you are not able to attend the meeting, please contact Greg Robinson or Aaron Thelenwood We must have at least one of the three representatives of each unit of government present at the meeting to attain a quorum. Thank you.

2 West Michigan Airport Authority Meeting Minutes January 9, :30am 1:00pm Airport Business Center, 60 Geurink Boulevard, Main Conference Room (Holland) PRESENT: Sylte, Whiteman, Corbin, Keeter, Klynstra, Blanton, Hoogland, Storey and Disselkoen. ABSENT: Matthysse, Hoffswell. Others Present: Michelle McKellips (COH Finance), Krystal Benson (Rehman Robson Consulting), FBO Ludema, Authority Manager Robinson, Authority Assistant Manager Thelenwood, Communications Coordinator Scholten Public Comments. No public comments were expressed at this meeting Consideration of the December 12, 2016 Meeting Minutes. (Action Requested). Jim Storey had one correction that he was in fact present for the previous board meeting. It was moved by Klynstra and supported by Keeter to approve these minutes with this change. This motion passed unanimously Presentation of the Fiscal Year 2016 Audit. (Action Requested). Krystal Benson of Rehman Robson Consulting presented the Financial Audit of the Airport Authority for Fiscal Year In summary, the Independent Auditors Report returned an Unmodified Clean Opinion of the Authority s financial standing. Basic Financial Statements showed after $3M in capital improvements, following the construction of the New Terminal Building, the Authority had very limited liabilities and no debt. It was moved by Hoogland and supported by Whiteman to accept the FY16 audit as presented. This motion passed unanimously Authorization to Request Bids for East Taxiway Connector Project. (Action Requested).

3 In the early fall of 2017 construction of the East Taxiway Connector will begin, a project estimated to last 14 days. On January 20 th ; the Authority will begin advertising for bids for the project; a pre-bid meeting will be held with potential contractors Friday, February 10 th ; the Authority will begin receiving bids February 21 st ; bids will be approved March 13 th with final approval of construction to take place in late spring. This project will be funded through a combination of Federal and State grants (FAA & MDOT) at 95% and local contributions at 5%. It was moved by Klynstra and supported by Keeter to approve requests for bids for the East Taxiway Connector Project, Keeter Supported. This motion was approved unanimously Airport Business Center Donations. (Action Requested) The Airport Authority has continued to receive donations for the new Airport Business Center project as the result of pledges. The project has been completed and these donations enabled the inclusion of project items that were previously deleted from the contractor bids in order to construct a project within budget. The Authority is extremely grateful for these contributions and for those who desire to be part of this community project. The following pledges and donations have been received since the April 2016 Board meeting: Park Township $5,000 West Michigan Community Bank $2,500 Storeyline Connections $100 Edgar & Elsa Prince Foundation $25,000 Richard and Amy Veenhoven $100 Don Disselkoen $100 Angela Hungerink $25 Metal Flow $10,000 Anonymous $25,000 Total donations this report $67,825 Total Donations $377,640 + $170,000 in-kind = $537,640 It was moved by Whiteman to accept these donations, Klynstra supported. This motion was approved unanimously Communications Committee Update. (Karen Scholten)

4 Karen Scholten is working with Linda Ludema in developing an exhaustive history of the Airport in images and text. The board discussed building on relationships with the Holland Sentinel to ensure major events at the airport are being covered. The Board also discussed potential upcoming opportunities to Partner with the Michigan Municipal League and the Michigan Economic Development Corporation Subcommittee Appointments. (Action Requested) Skip Keeter, Beth Blanton, and Jeff King (Public) were appointed to the Communications Committee. Scott Corbin was appointed to the Operations Committee. It was moved by Klynstra and supported by Keeter to approve the new appointments. This motion was approved unanimously Schedule for Fiscal Year 2018 Budget Preparation. The Board will review the proposed FY18 Action Plan at the February 13, 2017 Board meeting. The FY18 budget will be presented to the Board on March 6 and the public hearing is proposed for April 10, This schedule could change as the budget is prepared and reviewed Financial Reports. (Action Requested) It was moved by Hoogland and supported by Klynstra to approve the financial payments as presented. This motion was unanimously adopted Other Business. It was moved by Hoogland and supported by Klynstra to reschedule to March 13, 2017 Board meeting to March 6, This motion was unanimously adopted. There are still issues with the Airport s Snowmelt system, but Quality Air is working to resolve the outstanding issue. Additionally, there was an issue of overheating with the TV mounted above the fireplace in the lobby; the unit has since been relocated. The MDOT Airport Conference will be held February 22 nd and 23 rd in Lansing. The Airport Authority Millage is up for renewal in The Communications Committee will begin working on informational initiatives Next meeting: February 13, 2017, 11:30 a.m., at the Airport Business Center Adjourn.

5 Minutes Approved: (Secretary) Date:

6 West Michigan Airport Authority 60 Geurink Boulevard, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland March 6, 2017 Item 4 To: From: Subject: West Michigan Airport Authority Board. Aaron Thelenwood, Assistant Airport Authority Manager. Site Plan Review 92 E 64 th Street A site plan has been submitted to the City of Holland Planning Commission for property at 92 E 64 th, to construct a 3,800 square foot storage building. The City of Holland s airport zoning ordinance requires the West Michigan Airport Authority to review the site plan and submit a recommendation to the City Planning Commission before the Commission can approve the site plan. Airport consultant Mead & Hunt has reviewed this project and notes that the proposed maximum building height of 15 feet will not conflict with the airspace requirements for the West Michigan Regional Airport. Further, the property does not fall within any runway approach surfaces, obstacle clearance surface, threshold siting surface, or runway protection zone. It is recommended that this site plan be approved, from an airport perspective, subject to the following conditions: 1. That the application receives FAA approval (if necessary) and complies with all FAA requirements. 2. That the elevation of the additions, including all rooftop appurtenances, not exceed a height of 35 feet. 3. That any storm water detention area be designed to be mowable throughout. 4. That any emission from the building not be visible so as to create hazardous conditions to air traffic. 5. That any external material of the building, including rooftop appurtenances, be nonreflective to reduce glare that could obstruct a pilot s vision. 6. That any external lighting be directed downwards so as not to create any visual hazards for pilots. 7. That any crane utilized during construction be flagged during the day and lowered at night. Attachments: Sketch of Structure Site Layout The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

7

8

9 179.47' ' ' 10' PVT. ESMT. FOR PUBLIC UTILITIES 40' WIDE EASEMENT TO CITY OF HOLLAND FOR SANITARY SEWER 94.25' 10' PVT. ESMT. FOR PUBLIC UTILITIES AND DRAINAGE UNIT 2 10' PVT. ESMT. FOR PUBLIC UTILITIES 66' ESMT. FOR DEVELOPER INGRESS & EGRESS RESERVED TO THE ' ' Asphalt 10' East of P/L Asphalt 7.3' East of P/L 3 SITE LOCATION R Know what's below. Callbefore you dig.

10 West Michigan Airport Authority 60 Geurink Boulevard, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland March 6, 2017 Item 6 To: From: Subject: West Michigan Airport Authority Board. Aaron Thelenwood, Assistant Airport Authority Manager. Bids for East Taxiway Connector The East Taxiway Connector Project will provide direct access from the Taxiway to the New Apron and is designed to improve overall traffic flow to the Airport Business Center. Funding for the project is split between the FAA (90%), MDOT Aeronautics (5%), and local contributions (5%). Final construction is intended to be complete by the end of the 2017 construction season and construction is estimated to take 14 days. A request for bids was advertised January 20 th ; February 10 th a pre-bid meeting was held with potential contractors; bids were received February 21 st ; and March 13 th was initially scheduled for Approval of bids by the Airport Authority, however, the date has now been moved to March 6 th. The lowest bid came in higher than the engineer s initial estimate ($399,725.00) at $426, (Kalin Construction Co. Inc.); however, MDOT has been able to acquire the requisite funding to make up the difference. Mead & Hunt has reviewed the bids and determined the contract to Construct the East Apron Connector be awarded to Kalin Construction. Recommendation It is recommended that the board move to approve the award of the contract to Construct the East Apron Connector to Kalin Construction. The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

11

12

13 West Michigan Airport Authority 60 Geurink Boulevard, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland March 6, 2017 Item 7 To: From: Subject: West Michigan Airport Authority Board. Greg Robinson, Authority Manager. Agreement with Mead & Hunt for On-Call Services. The Airport Authority and staff use Mead & Hunt (MH) for a variety of engineering and planning services. Typically, MH submits a proposal for costs to conduct a particular project or planning service. However, some recent requested services do not lend themselves to a project-type cost and it is preferred to have MH bill on an hourly basis. For example, MH has been asked to assist with preparing an inventory of under-utilized airport properties, and with the evaluation of site needs for additional hangars. Attached to this report is a proposal from MH to provide On-call engineering and planning services to the Authority. It is the intent of staff to have an estimated cost before beginning any on-call work. The proposal is currently under review by the Authority s attorney. Recommendation It is recommended that the Airport Authority Board approve an agreement with Mead & Hunt to provide On-call engineering and planning services as described in this report and in the attachment; subject to approval as to form by the Authority s attorney. Attachment: Proposal The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

14

15

16

17

18 West Michigan Airport Authority 270 South River Avenue, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland March 6, 2017 Item 8. To: From: Subject: West Michigan Airport Authority Board. Greg Robinson, Airport Authority Manager. Presentation of the Fiscal Year 2018 Operating and Capital Budgets. Annually, the Airport Authority Manager prepares and submits the fiscal year operating and capital budgets to the Authority Board for consideration. The Fiscal Year 2018 Operating and Capital budgets have been prepared and reviewed by the Operations Committee. Committee changes to the original presentation are reflected in the budget submitted to the Board. The budget presentation also includes a report on accomplishments during Fiscal Year 2017 and a proposed Action Plan for Fiscal Year (FY) Much progress has been made on the FY17 Action Plan and an aggressive Action Plan is proposed for FY18. Revenues in the proposed FY18 Operating budget are estimated to decrease by about 2.3% from the estimated FY17 year-end revenues. This is due primarily to a decrease in tax revenue from the Cities of Holland and Zeeland as the result of the elimination of the personal property tax. The other revenues are expected to remain stable. The millage rate is recommended to remain at one-tenth of a mill. Operating expenses are proposed to increase by 10.75% as the result of including a $10,000 contingency line-item, a slight increase in staff costs due to having a part-time Assistant Manager on for a full year, an increase in communication costs due to the upcoming millage renewal vote, and operating costs for the Airport Business Center. It is recommended that $120,780 from revenues be placed in reserves to provide the local match for future Capital Projects. There are not any new projects proposed for FY18, but rather the completion of existing projects in progress. Also, it is recommended that $25,000 be placed in the Reserves for Business Center Maintenance and Repairs to save for future needs. The project contractor (CL Construction) has provided us with a listing of the expected life and replacement costs for various items at the Business Center. Placing $25,000 in this Reserve each year should enable the Authority to be prepared for the repair or replacement of Business Center items in the future. The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

19 West Michigan Airport Authority 270 South River Avenue, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland Recommendation It is recommended that the Authority Board adopt a resolution setting the public hearing for the Fiscal Year 2018 Operating and Capital budgets for April 10, Attachment: Resolution The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

20 West Michigan Airport Authority 270 South River Avenue, Holland, MI P (616) F (616) Comprising City of Zeeland, Park Township and City of Holland RESOLUTION TO PRESENT THE PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2018 Whereas, the West Michigan Airport Authority annual budget for the fiscal year July 1, 2017 through June 30, 2018 as proposed by the Airport Authority Manager, was presented to the Authority on March 6, 2017; and Whereas, the Authority has reviewed, considered and revised the proposed budget; Now, Therefore Be It Resolved, that the West Michigan Airport Authority presents this proposed budget to the public; and Be It Further Resolved, that the proposed budget be placed on file for public inspection in the Offices of the Airport Manager, Park Township Clerk, City of Holland Clerk, and City of Zeeland Clerk; and Be It Further Resolved, that the Airport Authority will hold a public hearing concerning the proposed budget at 11:30 am on Monday, April 10, 2017 at the Park Township Offices, nd Avenue, in Holland, Michigan 49424; Be It Further Resolved, that a property tax millage rate recommendation to support the proposed budget will be part of this hearing; and Be It Further Resolved, that the Airport Authority Manager is instructed to publish a notice of public hearing on the proposed budget in a local newspaper, no later than March 27, Russ Sylte Chairperson Cal Matthyse Secretary The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

21 West Michigan Airport Authority Fiscal Year 2017 (July 1, 2016 June 30, 2017) Action Plan January 24, 2017 Mission Statement To provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life. Fiscal Year 2017 Action Plan Status as of January New Airport Business Center: a. Complete the Airport Business Center. (August 2016) Complete b. Complete the new apron. (August 2016) Complete c. Move into the new Airport Business Center. (August 2016) Complete 2. Remove the existing airport office building and, perhaps, a portion of this parking lot, and conduct site restoration for this airport entrance. (Fall 2016/Spring 2017) The national ASOS weather system is still in the former office building. The WMAA has constructed a new space for this system in one of the Thangar buildings and we have been told that the FAA intends to move the equipment in March or April Once this equipment is moved, then the building can be demolished. The Building & Development Committee will be discussing possible improvements to the airport entrance area at their next meeting. 3. Evaluate the Authority staffing structure and revise as needed. (December 2016) Complete. The Authority s staffing structure was changed in October 2016 to add a part-time Authority Assistant Manager position. This position has been filled through the City of Holland by assigning Aaron Thelenwood to the Authority. Aaron has an office at the Airport Business Center as does Communications Coordinator Karen Scholten and Authority Manager Greg Robinson. All of these positions are part-time and add to about one full-time equivalent position. 4. Provide a centralized location at the new Airport Business Center for all Airport Authority documents and reference materials. (August 2016) This item is in process, but all current documents and files are now in a central location at the Airport Business Center. Some past files remain at Holland City Hall and will need to be moved to the Business Center.

22 5. Conduct crack sealing and paint markings. (June 2016) It is anticipated that this item will be completed in 2017 during warmer weather. 6. Revise the airport Stormwater Management Plan upon completion of the Airport Business Center and Apron projects if necessary. (December 2016) This item is being addressed by the FBO and should be completed by the end of the fiscal year. 7. Work with the Holland City Planning Commission on the preparation of an updated Master Plan for the area around the airport. (July 2016) This item has been completed, however, a detailed evaluation of airport properties will be undertaken in February Prepare a preliminary design, cost estimate and business plan for an additional public hangar building. (November 2016) This item is about to be addressed by the Building & Development Committee. 9. Establish a deliberate airport development effort in cooperation with Lakeshore Advantage, the Michigan West Coast Chamber of Commerce, the Allegan County Economic Development Office and Mead & Hunt that will: a. identify opportunities for land development at the airport; b. work with local and regional companies to determine opportunities at the airport; c. develop a network with airport-related companies and governmental entities to determine opportunities at the airport. An inventory of airport property, including possible available sites and development alternatives is about to begin. This is the first step in determining what land development opportunities there may be. However, airport development does not rely totally on land development. There are other means to encourage additional use of the airport by local and regional businesses. Further, as Lakeshore Advantage, the Chamber of Commerce, and the Allegan and Ottawa County Economic Development Offices conduct their business development activities, we want to be sure they are aware of the capabilities of this airport and the value it may bring to their efforts. 10. Communications: a. Organize a ribbon cutting event for the new Airport Business Center. Complete

23 b. Coordinate periodic updates to informational displays in the Airport Business Center. This item is being evaluated to determine the best way to accomplish it. There are activities underway to present a visual/textual history of the airport and the Communications Committee will be discussing other information displays. c. Participate in at least three community events. The Authority was a co-sponsor for the Wings of Mercy CareAffaire event this past August. The Authority also had its float in the Holland Tulip Time and Festival of Lights parades. d. Distribute information on airport activities through videos, website updates, periodic newsletters, media releases and community presentations. Ongoing e. Continue to be active in social media venues such as Facebook and Twitter. Ongoing f. Provide updates to member units on activities of the Authority. The Communications Committee has determined that it is up to the member unit representatives on the Board to provide periodic updates to their units. We may want to supplement this with specific presentations as we approach the millage renewal request. g. Interact with airport tenants and users on airport activities, needs and matters of interest. More interaction has taken place through the e-newsletters and the Airport Business Center events of the past year, however, we need to be taking other means as well to engage with tenants and users.

24 West Michigan Airport Authority Fiscal Year 2018 (July 1, 2017 June 30, 2018) Action Plan January 25, 2017 Mission Statement To provide the community with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life. Fiscal Year 2018 Action Plan 1. Construct the apron east taxiway connector. (November 2017) 2. Remove the former airport office building and, perhaps, a portion of this parking lot, and conduct site restoration for this airport entrance. (Summer 2017) 3. Conduct crack sealing and paint markings. (Summer 2017) 4. Determine a business plan and schedule for an additional public hangar building. (September 2017) 5. Implement an airport development effort in cooperation with Tulip City Air Service, Mead & Hunt, Lakeshore Advantage, the Michigan West Coast Chamber of Commerce, and the Allegan and Ottawa County s Economic Development Offices that will: a. Work with local and regional companies to determine opportunities at the airport; b. Develop a network with airport-related companies and governmental entities to determine opportunities at the airport; c. Develop available land at the airport. 6. Communications: a. Prepare and distribute communications materials regarding the 2017 millage renewal vote: i. Direct mailings. ii. Social media. iii. Presentations to member governmental units. iv. Presentations to community organizations. v. Press releases on the millage renewal. b. Coordinate periodic updates to informational displays in the Airport Business Center. c. Participate in at least three community events. d. Distribute information on airport activities through videos, website updates, periodic newsletters, media releases and community presentations. e. Continue to be active in social media venues such as Facebook and Twitter.

25 f. Interact with airport tenants and users on airport activities, needs and matters of interest: i. E-newsletter. ii. Periodic meetings. iii. One-on-one contacts. 7. Work with area educational entities (High Schools, Intermediate School District, Hope College, Grand Valley State University, Western Michigan University, etc.) to evaluate opportunities for aircraft-related interaction and, perhaps, courses. (June 2018) 8. Update the Airport Emergency Plan. (August 2017) 9. Update the Airport Operations Procedures. (December 2017) 10. Work with the City of Holland Public Safety Department on conducting an emergency response simulation at the airport. (June 2018) 11. Update the Management Agreement with the City of Holland. (January 2018) 12. Update the Airport Building Standards. (June 2018) 13. Evaluate the need to update the City of Holland Airport Zoning Ordinance. (June 2018)

26 West Michigan Airport Authority Proposed Capital Projects for FY2018 February 7, 2017 Fiscal Year 2017 Total Cost FAA State WMAA Other Local ABC- Landscaping/Signage/AV/Irrigation $ 70,000 $ 70,000 ABC-Existing Office Demo & Site Restoration $ 50,000 $ 50,000 Design Taxiway - East Connector $ 18,500 $ 16,650 $ 925 $ 925 Construct Taxiway - East Connector $ 411,500 $ 370,350 $ 20,575 $ 20,575 Total Fiscal Year 2017 $ 550,000 $ 387,000 $ 21,500 $ 141,500 $ - Fiscal Year 2018 No new projects until Fiscal Year 2019 which will be design of of runway lights rehabilitation. Focus during FY18 will be on completion of existing projects in progress. Total Fiscal Year 2018 $ - $ - $ - $ - $ - Total Expenses $ 550,000 $ 387,000 $ 21,500 $ 141,500 $ - H:\Airport\West Michigan Airport Authority\Admin - Meeting Packets (Agendas-Minutes)\2017\02.13\Report 4\FY18 capital budget

27 West Michigan Airport Authority Proposed Fiscal Year 2018 Budget 1-Mar-17 Approved Estimated Budget Year End Proposed FY 2017 FY 2017 FY 2018 REVENUES FBO Franchise Fee $ 22,200 $ 22,200 $ 22,400 Fuel Flowage Fee $ 60,000 $ 60,000 $ 62,000 Property Tax - Holland City $ 102,500 $ 114,040 $ 98,400 Property Tax - Park Township $ 102,500 $ 102,500 $ 104,000 Property Tax - Zeeland City $ 63,600 $ 60,123 $ 55,400 Investment Income $ 1,000 $ 3,500 $ 2,500 Rental - Hangar Land Lease $ 86,300 $ 83,600 $ 85,000 Rental - Agricultural Land Lease $ 11,700 $ 11,775 $ 11,950 Rental - T Hangars $ 51,800 $ 50,200 $ 53,000 Landing Fees $ 29,000 $ 32,000 $ 33,000 Business Center Rental fee $ 7,800 $ 6,500 $ 7,900 Subtotal Revenues $ 538,400 $ 546,438 $ 535,550 EXPENSES Payroll - Regular + Benefits $ 13,500 $ 16,411 $ 17,600 Payroll - Temporary Help $ 28,000 $ 30,000 $ 32,500 Temp. Help Insurance & Employee costs $ 12,500 $ 9,000 $ 6,000 Postage $ 300 $ 100 $ 200 Operating supplies $ 750 $ 1,600 $ 500 Photocopies $ 100 $ 100 $ 100 Maintenance - Buildings & Grounds Maintenance $ 15,000 $ 8,000 $ 10,000 Maintenance - Equipment Maintenance - ILS $ 18,000 $ 21,500 $ 21,000 Maintenance - Contract - Snowplowing $ 65,000 $ 65,000 $ 65,000 Maintenance - Contract - Mowing $ 25,000 $ 26,000 $ 26,000 Maintenance - Contract - General Repairs/ Maintenance $ 20,000 $ 20,000 $ 20,000 Advertising/Promotional $ 30,000 $ 30,000 $ 40,000 Contract - Legal $ 5,000 $ 6,400 $ 4,000 Contract - Engineering $ 1,000 $ 5,000 $ 5,000 Contract - Management Services $ 36,000 $ 29,200 $ 24,500 Contract - Airport Manager $ 4,000 $ 4,000 $ 4,000 Contract - Audit $ 7,300 $ 7,300 $ 7,600 Communications - Telephone $ 2,400 $ - $ - Travel, Conferences, Seminars $ 1,500 $ 1,200 $ 1,500 Commercial Insurance Premium $ 25,000 $ 25,113 $ 26,000 Utilities - T Hangars $ 3,400 $ 3,200 $ 3,300 Utilities - Runway Lights $ 6,400 $ 8,000 $ 6,000 Utilities - Landing Lights & Systems $ 4,000 $ 3,700 $ 4,000 Utilities - Fence Gates $ 580 $ 450 $ 500 Utilities - Parking Lot Lighting $ 1,200 $ 850 $ 900 Building occupancy costs $ 40,000 $ - $ - ABC-Communications/Telephone $ - $ 2,900 $ 2,400 ABC-Wifi/Internet $ - $ 2,800 $ 3,900 ABC-BPW utilities $ - $ 12,500 $ 13,500 ABC-Natural Gas $ - $ 5,000 $ 5,500 ABC-equipment maintenance $ - $ 5,000 $ 8,000 ABC-Cleaning $ - $ 7,200 $ 10,570 Miscellaneous $ 3,500 $ 2,200 $ 2,300 Dues & Subscriptions $ 400 $ 400 $ 400

28 Controlled Capital $ - Office Equipment $ 2,000 $ 1,000 $ 2,000 Contingency - General $ 10,000 $ - $ 10,000 Contingency - Potential employee/consultant costs $ 5,000 $ - $ - T hangar repairs $ 10,000 $ - $ 5,000 Reserves for ABC maintenance/repairs $ - $ 20,000 $ 25,000 Reserves for Capital Projects $ 141,570 $ 165,314 $ 120,780 Subtotal Expenses $ 538,400 $ 546,438 $ 535,550 Balance $ - $ - $ -

29 West Michigan Airport Authority 270 South River Avenue, Holland, MI P (616) F (616) Comprising City of Zeeland, Park Township and City of Holland DATE: February 13, 2017 SUBJECT: WMAA Communications Committee Board Update Tier 1 (most important) UPDATE WEBSITE ON A CONTINUAL BASIS Please check the WMRA website for news and updates. SOCIAL NETWORKING Page 1 of 2 WMRA s Facebook page is online listed as West Michigan Regional Airport. Please take a moment to visit and Like the page, make a comment, and share with colleagues, friends and family. The WMRA Facebook page has 2,478 Likes. Recent Facebook posts. WMRA s Twitter microblogging account is up and Tweeting. Please join in and add your Tweets. Tier 2 (important) PRESS RELEASES/NEWS ARTICLES As needed PARADES & EVENTS Holland s Parade of Lights: Tuesday, November 29, 2016 What awesome weather as the jet float, covered in 2,500 lights, made its way down Eighth Street. The jet float will be in the Tulip Time Muziekparade for the 7 th year on Saturday, May 12, 2017 The float received a Director s Award for Creativity from the Tulip Time Board in 2013 and The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

30 West Michigan Airport Authority 270 South River Avenue, Holland, MI P (616) F (616) Comprising City of Zeeland, Park Township and City of Holland Page 2 of 2 Wings of Mercy CareAffaire: Saturday, August 27, 2016 Rain didn t stop the over 100 runners for the Wings of Mercy Runway 5K. The CareAffaire featured a delicious pancake breakfast cooked by our local Lions Club, children s activities and plane rides. Other plane rides were given a rain check. PRESENTATIONS/SPEAKING ENGAGEMENTS As needed TIER 3 (less important) POSTCARD TO THE COMMUNITY WMAA E-NEWS The WMAA enews will be sent out in February. Budget History of Airport PLEASE CONTACT KAREN IF YOU HAVE ANY QUESTIONS OR COMMENTS. k.scholten@cityofholland.com C The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

31 West Michigan Airport Authority 60 Geurink Boulevard, Holland, MI P (616) Comprising City of Zeeland, Park Township and City of Holland March 6, 2017 Item 12 To: From: Subject: West Michigan Airport Authority Board. Aaron Thelenwood, Assistant Airport Authority Manager. Airport Conference MDOT held their annual Airport Conference February 22 nd and 23 rd at the Kellogg Center in East Lansing Michigan. The event was well attended and provided a great opportunity to get the word out regarding the updates at the West Michigan Regional Airport. Many of the sessions were standing room only and all provided unique insights into the world of General Aviation Airports. Some of the more interesting highlights/takeaways were as follows: MDOT AERO Passport Program: This is a unique initiative to increase commerce to General Aviation Airports across the State of Michigan. Akin to the National Parks Passport Program, pilots are encouraged to visit a number of airports across the State and to collect stamps from each airport. In return, after receiving the requisite number of stamps, pilots are able to redeem prizes. Seeing as there is currently a big push for other similar programs in the State, highlighting various trail types (blue ways/water trails, bike trails, etc.) this program seems to be launching at the right time. Cherry City Costco: Cherry City Airport (Traverse City) has entered into an agreement to rent a large portion of their available land to develop a Costco on site. This was interesting as it provides an example of an innovative approach to land use and revenue development for a GA airport, but also highlights the types of opportunity s for development one may not initially think of at an airport; even for lands initially purchased using Federal and State funding. PFC Firefighting Chemical Contamination: One presenter focused solely on the risks of PFC (a chemical commonly found in firefighting foam) groundwater contamination at Airports. Wurtsmith Air Force Base was the case study presented, as the area has been designated as a State Super Fund site due to the high volume of PFC contamination found in the ground water there, surrounding bodies of water, and fish and wildlife. The high toxicity of PFC s has only recently been discovered. Once ingested, PFC s are nearly impossible to get rid of as they aren t easily passed through the body. The core of the presentation was, for those airports using firefighting foams containing PFC s, to have in place proper measures for storing and cleaning up the chemicals after an event; likewise for those airports who also host local firefighting drills. The West Michigan Airport Authority will provide the public with state-of-the-art global air access to strengthen the local economy and improve the area s quality of life.

32 Budget Performance Report Fiscal Year to Date 02/02/17 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund Z01 - WMAA (Airport) General Fund REVENUE Department Airport Business Center Project AIR Private Donations WMAA - From Companies , (62,600.00) , INDV Private Donations WMAA - From Individuals (225.00) , Department Airport Business Center Project Totals $0.00 $0.00 $0.00 $0.00 $0.00 $62, ($62,825.00) +++ $289, REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $62, ($62,825.00) +++ $289, EXPENSE Department Airport Business Center Project Equipment Maintenance General , Contr-Printing/Promo Advertising/Promotional (65.00) , Contractual-Legal General Q5 Misc. Signage/Billboards , (15,934.86) , STRP Misc. Stripe Fees (1.03) Buildings & Structures General , (186,992.30) , Machinery & Equipment General , , (72,822.37) Department Airport Business Center Project Totals $0.00 $0.00 $0.00 $0.00 $12, $263, ($275,815.56) +++ $905, EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $12, $263, ($275,815.56) +++ $905, Fund Z01 - WMAA (Airport) General Fund Totals REVENUE TOTALS , (62,825.00) , EXPENSE TOTALS , , (275,815.56) , Fund Z01 - WMAA (Airport) General Fund Totals $0.00 $0.00 $0.00 $0.00 ($12,810.00) ($200,180.56) $212, ($615,975.38) Grand Totals REVENUE TOTALS , (62,825.00) , EXPENSE TOTALS , , (275,815.56) , Grand Totals $0.00 $0.00 $0.00 $0.00 ($12,810.00) ($200,180.56) $212, ($615,975.38) Run by Michelle McKellips on 02/02/ :27:55 PM Page 1 of 1

33 Fund Equity Changes Report Through 02/02/17 Detail Listing Exclude Rollup Account Fund Category GOVERNMENTAL Fund Type GENERAL FUND Beginning Fund Z01 - WMAA (Airport) General Fund A Fund Balance - Assigned (By Action) Apron, Building & 314, , Sitework E Fund Balance - Assigned (By Action) For Emergencies 25, , R Fund Balance - Assigned (By Action) For Capital 142, , Acquisitions Fund Balance-Unassigned 637, , Prior Year Fund Account Account Description Balance YTD Credits YTD Debits Current Balance Equity Adjustment YTD Revenues YTD Expenses Fund Balance C Fund Balance Committed (By Resolution) For Capital Projects E Fund Balance Committed (By Resolution) For Emergencies Fund Z01 - WMAA (Airport) General Fund Totals $1,119, $0.00 $0.00 $1,119, $50, $492, $441, $1,221, Fund Type GENERAL FUND Totals $1,119, $0.00 $0.00 $1,119, $50, $492, $441, $1,221, Fund Category GOVERNMENTAL Totals $1,119, $0.00 $0.00 $1,119, $50, $492, $441, $1,221, Grand Totals $1,119, $0.00 $0.00 $1,119, $50, $492, $441, $1,221, Estimate Run by Michelle McKellips on 02/02/ :30:05 PM Page 1 of 1

34 Budget Performance Report Fiscal Year to Date 02/02/17 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund Z01 - WMAA (Airport) General Fund REVENUE Department General Revenues Federal Grant FAA Capital ,613, State Grant MDOT State Capital ,738, State-Reim Local PPT Tax Loss , (21,951.97) +++ 2, C Contributions from Other Govts From City of Holland 102, , , , , P Contributions from Other Govts From Park Township 102, , , , , Z Contributions from Other Govts From City of Zeeland 63, , , , , Fees-Agreements Emergency Services Fee Franchise Fees FBO Franchise Fees 22, , , , , Franchise Fees Fuel Flowage Fee 60, , , , , Franchise Fees Landing Fees 29, , , , , Investment Income General 1, , , (2,463.77) 346 6, X Investment Income Market Adjustment , A Rental Airport Business Center 7, , , , Rental Hangar Land Lease 86, , , , , Rental Agricultural Land Lease 11, , , (75.81) , Rental T-Hangars 51, , , , , Recoveries Insurance , (21,082.78) +++ 3, Department General Revenues Totals $538, $0.00 $538, $0.00 $0.00 $430, $108, % $3,904, REVENUE TOTALS $538, $0.00 $538, $0.00 $0.00 $430, $108, % $3,904, EXPENSE Department Airport Operations Payroll-Regular General , (3,564.32) +++ 4, Payroll-Regular Allocated 13, , , Payroll-Temporary Help General , (16,301.45) , Payroll-Temporary Help Allocated 28, , , Payroll-Vacation/PTO General (6.33) Payroll-Holidays Insurance Health 9, , , , , Insurance Dental Insurance-Life & AD&D Retirement Contribution MERS Insurance-Income Protection (3.65) Employer FICA/Medicare Contribution 2, , , , Unemployment Comp Insurance Workers Comp Insurance Postage General Operating Supplies General , (620.92) CAP Operating Supplies Controlled Items-Capital Type 2, , , , Run by Michelle McKellips on 02/02/ :26:56 PM Page 1 of 3

35 Budget Performance Report Fiscal Year to Date 02/02/17 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund Z01 - WMAA (Airport) General Fund EXPENSE Department Airport Operations Photocopies/In-House Printing General Bldg & Grnds Maint General 15, , , , Equipment Maintenance General 18, , , , , Contr-Printing/Promo Printing Contr-Printing/Promo Advertising/Promotional 30, , , , , Contractual-Legal General 5, , , (5.47) , Contractual-Finance Independent Audit 7, , , , Contractual-Finance Financial Service Fees (160.37) Contractual-Architect/Engineer Engineering 1, , , Contr-Bldgs&Grnds Janitorial (625.00) MOW Contr-Bldgs&Grnds Mowing 25, , , , , MTCE Contr-Bldgs&Grnds Maintenance-General Repairs 20, , , , , SNOW Contr-Bldgs&Grnds Snowplowing 65, , , , , Contractual-Misc Management Services 36, , , , , Contractual-Misc Airport Manager-Tulip City Air 4, , , , , Communications Telephone 2, , , CELL Communications Cellular (150.00) WIFI Communications WIFI Internet Connection (625.00) Travel, Conf, Seminars General 1, , Commercial Insurance Premiums General 25, , , (113.00) , BPW Public Utilities BPW , (5,542.31) GAS Public Utilities Natural Gas , (1,227.74) GATE Public Utilities Fence Gates LAND Public Utilities Landing Lights & System 4, , , , , PLOT Public Utilities Parking Lot Lights 1, , RUNW Public Utilities Runway Lights 6, , , , , THAN Public Utilities T-Hangars 3, , , , , Building Rental/Lease General 40, , , , Misc. General 3, , , , , Dues & Subscriptions General Assessments & Taxes General , Write-Offs Uncoll Property Taxes (269.43) Refunds Property Tax Prior Years (416.99) Land General , Land Improvements General 10, , , , Buildings & Structures General ,901, Contingency General 156, , , Department Airport Operations Totals $538, $0.00 $538, $0.00 $0.00 $178, $360, % $3,237, Run by Michelle McKellips on 02/02/ :26:56 PM Page 2 of 3

36 Budget Performance Report Fiscal Year to Date 02/02/17 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund Z01 - WMAA (Airport) General Fund EXPENSE TOTALS $538, $0.00 $538, $0.00 $0.00 $178, $360, % $3,237, Fund Z01 - WMAA (Airport) General Fund Totals REVENUE TOTALS 538, , , , % 3,904, EXPENSE TOTALS 538, , , , % 3,237, Fund Z01 - WMAA (Airport) General Fund Totals $0.00 $0.00 $0.00 $0.00 $0.00 $251, ($251,769.69) $666, Grand Totals REVENUE TOTALS 538, , , , % 3,904, EXPENSE TOTALS 538, , , , % 3,237, Grand Totals $0.00 $0.00 $0.00 $0.00 $0.00 $251, ($251,769.69) $666, Run by Michelle McKellips on 02/02/ :26:56 PM Page 3 of 3

37 Trial Balance Listing Through 02/02/17 Detail Balance Sheet Listing Exclude Rollup Account Account Account Description Balance Forward YTD Debits YTD Credits Ending Balance YTD Balance Fund Z01 - WMAA (Airport) General Fund CURRENT ASSETS Cash Due from Cash/Inv Pool 754, , , , , Accounts Receivable General 13, , , , , P Accounts Receivable In/Out Taxes Receivable Taxes Receivable Taxes Receivable Taxes Receivable Taxes Receivable Taxes Receivable (236.04) Taxes Receivable IFT Taxes Receivable Allowance for Uncollectible Taxes (277.73) (277.73) (328.36) I Prepaid Items Insurance Due from Local Govt Units Due from Park.00 32, , , Township Due from Local Govt Units Due from Zeeland City , , Due from State of Michigan Due from State- 418, , (18,465.46) Aeronautics CURRENT ASSETS Totals $1,186, $813, $777, $1,221, $647, CURRENT LIABILITIES Accounts Payable General (10,145.39) 458, , (27,712.77) Contracts Payable (742.57) B339.0 Deferred Revenue General (5,225.35) 5, FUND BALANCE Prior Year CURRENT LIABILITIES Totals ($16,113.31) $464, $448, $0.00 ($27,712.77) A Fund Balance - Assigned (By Action) Apron, (314,815.00) (314,815.00) (25,500.00) Building & Sitework E Fund Balance - Assigned (By Action) For (25,000.00) (25,000.00) (25,000.00) Emergencies R Fund Balance - Assigned (By Action) For Capital (142,421.00) (142,421.00) (142,421.00) Acquisitions Fund Balance-Unassigned (637,302.41) (637,302.41) (926,617.41) FUND BALANCE Totals ($1,119,538.41) $0.00 $0.00 ($1,119,538.41) ($1,119,538.41) P/Y Fund Equity Adjustment (50,817.37) (50,817.37).00 Fund Revenues , (492,875.92) (596,118.10) Fund Expenses , , , ,095, Fund Z01 - WMAA (Airport) General Fund Totals $0.00 $1,768, $1,768, $0.00 $0.00 Grand Totals $0.00 $1,768, $1,768, $0.00 $0.00 Run by Michelle McKellips on 02/02/ :28:55 PM Page 1 of 2

38 $90, Airport Selected Expenses for Fiscal Years $82, $80, $70, $60, $58, $50, $46, $42, $40, $33,217 $30, $20, $26, $16, $24, $23, $25, $25, $20, $10, $3, $3, $4, $9, $3, $10, , $1, $- Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2016 Fiscal Year 2017 Mowing Snowplowing General Maintenance Airport Manager

39 West Michigan Airport Authority Organizational Structure January 2017 West Michigan Airport Authority * Park Township * City of Zeeland * City of Holland Allegan County Ex-Officio Ottawa County Ex-Officio Authority Manager Asst. Authority Mgr. Communications Coordinator (All Part-Time) Management Contract (with City of Holland) FBO Airport Manager Communications Committee Current Members Kevin Klynstra Liz Hoffswell Jim Storey Beth Blanton Skip Keeter Jeff King Building & Development Committee Current Members Jim Storey Les Hoogland Cal Matthysse Bruce Wickmann Rick Veenhoven Paul Elzinga Jim Stroop Operations Committee Current Members Russ Sylte Chris Martin Scott Corbin