UNSW RUGBY TOUR TO USA 2015

Transcription

1 UNSW RUGBY TOUR TO USA February 2015 MONDAY 7 SEPTEMBER SYDNEY / SAN FRANCISCO Depart: 14.45pm United Airlines flight UA 870 Arrive: 11.30am San Francisco International Airport Today, make your way to Sydney International Airport and the United Airlines check in counter. For check-in, you will require your airline ticket and a valid passport. For security reasons passengers are required to handle their own luggage. ECONOMY CLASS BAGGAGE ALLOWANCE: Check in baggage allowance: 1 x piece weighing no more than 23kg with total dimensions 158cm (width+height+length). Carry on baggage allowance 1 x piece 7kg maximum must fit under your seat or in the overhead bin; must not be more than 115cm, being the total dimensions of length, width & height. *********************************************************** USA VISA WAIVER International travellers who are seeking to travel to the United States under the Visa Waiver Program are now subject to enhanced security requirements. All eligible travellers who wish to travel under the Visa Waiver Program must apply for authorization via the following website: This application must be completed and approved at least 72 hours prior to departure otherwise passengers will be denied boarding in Australia. An administration and processing fee of USD14.00 applies, and is payable online via credit during the application process. Please ensure you take a copy of your Visa Waiver Approval and keep alongside your E-ticket at all times. *********************************************************** Please note there may be some restrictions on the volume of liquid you are able to carry on board the aircraft (For further information TRAVELLING WITH MEDICATIONS: If you are travelling with medicine or medical needs, please ensure you have a certificate from your doctor explaining your medicines and equipment. Medicinal needs must be carried in your hand luggage. Customs may query these items and a doctor s certificate will be requested. Once check in is completed you will be free to make your own way through to Customs & Immigration. You will need to have completed your OUTGOING PASSENGER CARD (the green card in your ticket wallet) and hand this to the Immigration Officers along with your passport and boarding pass.

2 MONDAY 7 SEPTEMBER CONTINUE Upon arrival, you will clear Customs and Immigration and be met and transferred to the Handlery Hotel where you will stay for the next three nights on a room only basis. En route there will be a 3 hour sightseeing tour of the city. TUESDAY 8 SEPTEMBER SAN FRANCISCO This morning, after a light training run, take the cable car to Fisherman s Wharf where you will travel to Alcatraz by ferry and enjoy an audio tour. After the tour return to Fisherman s Wharf. Afternoon at leisure or attend an NFL or College game (subject to availability). This evening watch on television - Australia v England at the Rugby World Cup WEDNESDAY 9 SEPTEMBER SAN FRANCISCO This morning transfer to Golden Gate Park where you will play your first fixture of the tour (San Francisco Rugby Club or similar). Fixture1: UNSW vs. University of San Francisco or Berkeley at Berkeley After the game, enjoy a function with your hosts. THURSDAY 10 SEPTEMBER SAN FRANCISCO / MONTEREY After breakfast you will depart San Francisco via your exclusive coach charter to Monterey. Enroute, you will stop at Santa Cruz Pier and amusement park. Continue to Monterey where you will stay for the next two nights at the Best Western Victorian Inn at Cannery Row/Monterey on a bed and deluxe continental breakfast basis. FRIDAY 11 SEPTEMBER MONTEREY Full day sightseeing in the Monterey and Carmel area to include a private winery tour and traditional wine tasting at the Chateau Julien Winery in the Carmel Valley. SATURDAY 12 SEPTEMBER MONTEREY / SANTA BARBARA This morning continue down the Pacific Coast Highway to beautiful Santa Barbara. See the Big Sur coastline and Solvang. Upon arrival, check in at the Best Western Peppertree Inn where you will stay for the night on a room only basis.

3 SATURDAY 12 SEPTEMBER CONTINUE This afternoon you will play your second fixture against the University of Santa Barbara which has its own Rugby Academy. (Subject to confirmation) Fixture 2: UNSW vs. UC Santa Barbara SUNDAY 13 SEPTEMBER SANTA BARBARA / NEWPORT BEACH Transfer to Newport Beach where you will be accommodated for the next 4 nights at the Holiday Inn Express Newport Beach on a bed and continental breakfast basis. Enjoy a sightseeing tour of Newport Beach. MONDAY 14 SEPTEMBER NEWPORT BEACH At leisure. Optional: You may wish to have a full day tour to San Diego, perhaps Disneyland or the Newport Huntington Beach area for a relaxing day in the many excellent bars and restaurants in the area. TUESDAY 15 SEPTEMBER Fixture 3: NEWPORT BEACH UNSW vs. Cal State University or similar This evening watch on television - Australia v Wales at the Rugby World Cup WEDNESDAY 16 SEPTEMBER NEWPORT BEACH At Leisure THURSDAY 17 SEPTEMBER NEWPORT BEACH / LAS VEGAS Breakfast at your accommodation. After breakfast, check out of your accommodation and board your coach for Las Vegas. Upon arrival, you will check into the Flamingo Las Vegas Hotel & Casino where you will stay for the next 4 nights on a room only basis. FRIDAY 18 SEPTEMBER LAS VEGAS At leisure to enjoy the many attractions of the worlds greatest entertainment city.

4 SATURDAY 19 SEPTEMBER LAS VEGAS / SAN FRANCISCO / SYDNEY This morning is at leisure. Afternoon fly to Los Angeles connect to Sydney Depart: 6.30pm United Airlines flight UA 451 Arrive: 7.56pm San Francisco International Airport Connect with Depart: 10.30pm United Airlines flight UA 863 SUNDAY 20 SEPTEMBER IN FLIGHT MONDAY 21 SEPTEMBER SYDNEY Arrive: 7.25am Sydney International Airport. **************************************************************************************************

5 Budget Tour cost based on 26 people travelling on the same above itinerary throughout: $ per person TOUR COST INCLUDES: Return economy airfare flying United Airlines: Sydney / San Francisco / surface / Los Angeles / Sydney 3 nights hotel accommodation at the Handlery Hotel in San Francisco (based on double occupancy in guest rooms with two beds) 2 nights hotel accommodation at the Best Western Victorian Inn at Cannery Row/Monterey (based on double occupancy in guest rooms with two beds) 1 nights hotel accommodation at the Best Western Peppertree Inn in Santa Barbara (based on double occupancy in guest rooms with two beds) 4 nights hotel accommodation at the Holiday Inn Express in Newport Beach (based on double occupancy in guest rooms with two beds) 2 nights hotel accommodation at the Flamingo Las Vegas Hotel & Casino (based on double occupancy in guest rooms with two beds) 2 Manager s Wine Receptions at the Victorian Inn 6 Breakfasts (2 Deluxe Continental Breakfasts at the Victorian Inn, 4 Continental Breakfasts at the Holiday Inn at the Holiday Inn Express Newport Beach) Tour director to accompany the group on the 7 th September Full Sightseeing and admissions as follows - September 7: San Francisco sightseeing tour upon arrival - September 8: One day Municipal Railway pass (unlimited cable car, streetcar, and public bus rides), cruise to/from Alcatraz with the audio tour - September 10: Stop at Santa Cruz Pier and Amusement Park, admissions to the 17 Mile Drive, visit Carmel-by-the-Sea. - September 11: Private winery tour and traditional wine tasting at the Chateau Julien Winery in the Carmel Valley - September 12: Sightseeing enroute to Santa Barbara (Big Sur coastline, Solvang) - September 13: Santa Barbara sightseeing tour and Newport Beach tour - September 18: Las Vegas sightseeing tour Full ground transportation via deluxe motorcoach as follows - September 7: 4 hour charter - September 8: Transfers to/from Golden Gate Park - September 10: 12 hour over-the-road charter (San Francisco to Monterey) - September 12: 12 hour over-the-road charter (Monterey-Santa Barbara) - September 13: 8 hour over-the-road charter (Santa Barbara Newport Beach) - September 16: 6 hour charter (Rugby game) - September 17: 8 hour charter (Newport Beach-Las Vegas) - September 19: One way transfer to Las Vegas Airport Bus Driver and tour director Gratuities Applicable land taxes and tips Gullivers Sport Travel gear bag TOUR COST DOES NOT INCLUDE: Airport taxes / Fuel Surcharges / Airline Levies (Estimate: $ per person). Taxes will be determined at time of final invoicing. Meals other than stated. Airline luggage costs associated with luggage over and above set limit for cabin & checked in luggage. Items of personal nature (e.g. laundry, phone calls, room service, etc). Passport and visa costs please check with this office if you require visas for your tour. If you are travelling on a non Australian passport please check if you require a re-entry visa. Travel Insurance HIGHLY RECOMMENDED Available from Gullivers Sport Travel. Cost for travel insurance is $ per person (from ages 01-49)

6 All land costs shown are subject to alteration (up or down) due to currency fluctuations. Increases in land and air costs may arise between now and the date of departure. Costs will also depend on availability of flights, hotels, trains, buses etc quoted on. These costs are subject to the group travelling together throughout the tour. Any variation will incur an amendment fee and may also jeopardise the costs for the rest of the group. Land costs are based on an exchange selling rate of 0.82 against the US Dollar. The copyright in this document is owned by Gullivers Sport Travel Pty Limited. The document is provided on the understanding that, other than the number of copies approved for the UNSW Rugby club it will not be copied by any means whatsoever, nor given, loaned or sold to any other person or organisation. To do so will be an infringement of Australian and worldwide copyright laws and will result in legal action.

7 CONDITIONS OF BOOKING PLEASE READ CAREFULLY RESPONSIBILITY Gullivers Sport Travel Pty Ltd (which expression shall for the purpose of these conditions include and parents subsidiary affiliate or associated company and hereinafter shall be called the Company ) acts only as agents for the hotels, airlines, bus or car companies, railroads, steamship lines, or owners or contractors providing accommodation, transportation or other services, and all coupons, exchange orders, receipts, contacts and tickets issued by the Company are issued subject to any and all tariffs, terms and conditions under which any accommodation, transportation or any other services whatsoever are provided by such hotels, airlines, bus or car companies, railroads, steamship lines or owners or contractors. The Company shall not be liable or responsible for death of or injury to any person or loss of or damage to any property or otherwise (including baggage) whether due to its servants agents or employees negligence or otherwise arising out of or in connection with any accommodation transportation or other services or resulting directly or indirectly from acts of God, dangers incident to the sea, hijack, fire, breakdown in machinery or equipment, acts of governments or other authorities, de jure or de facto, wars, whether declared or not, hostilities, civil disturbances, strikes, riots, thefts, pilferage, epidemics, quarantines, medical or customs regulations delays or cancellations of or changes in itinerary or schedules or overbookings or defaults, or from any causes beyond the Company s control or through the acts of default of the hotels, airlines, bus or car companies, railroads, steamship lines or owners or contractors providing accommodation, transportation or other services or for any loss or damage resulting from improper or insufficient passports, visas or other documents and that neither the Company nor its servants agents or employees shall be or become liable or responsible for any additional expenses or liability sustained or incurred by the tour members as a result of any of the foregoing causes. All prices quoted are subject to change without notice having regards to unforeseen circumstances, foreign exchange fluctuations and variations in airline operating costs including but not limited to say an escalation of fuel prices. Unused services cannot be refunded or exchanged. The Company reserves the right to cancel the tour and/or modify the itineraries in any way it thinks desirable and further reserves the right to decline to accept any person or any tour and may substitute hotels where necessary. The issuance and acceptance or receipts, tickets, vouchers, coupons or travel orders shall be deemed consent to the above. IMPORTANT INFORMATION : PLEASE READ ALL THESE BOOKING CONDITIONS CAREFULLY AND ENSURE ALL TOUR PARTICIPANTS ARE MADE AWARE ALL LAND COSTS SHOWN ARE SUBJECT TO ALTERATION (UP OR DOWN) DUE TO EXCHANGE RATE FLUCTUATIONS (SELLING RATE) AND INCREASES IN LAND AND AIR COSTS WHICH MAY ARISE BETWEEN NOW AND THE DATE OF DEPARTURE Tour Prices: Tour prices are based on costs in effect at 09 January Costs will also depend on availability of all services/inclusions quoted on at time of booking. These costs are subject to the group travelling together throughout the tour. Any variation will incur an amendment fee and may also jeopardise the costs for the rest of the group. Prices are based on the tour numbers stipulated on the itinerary. Any change in tour numbers will result in a revised tour price. NB. Cancelled rooms may result in 100% cancellation fees from hotels. Payments Schedule : Initial Deposit - At time of booking : $ per person (bookings will be made when deposit has been received in our office) Interim Payment - 6 month s prior to departure : $1, per person Final Tour Payment - 2 month s prior to departure Interim payments are not required for any tour to New Zealand, Pacific Islands, Australia or Flight Only bookings. Cancellation charges per tour member: (Notice of cancellation must be made in writing) Time of booking - 6 months prior to departure : $ per person 6 2 months prior to departure : $1, per person 2 1 month prior to departure : 50% of total tour cost (airport taxes are refundable) 1 month prior to departure and after commencement of travel : Nil Refund Please note there may be specialised inclusions in your tour such as Train Tickets, Theatre Show tickets, instant purchase airline tickets etc that are non-refundable in addition to the above Cancellation Charges. These cancellation fees are in addition to any cancellation fees that may be levied by our tour suppliers. Amendment Fee : Any person wishing to amend from the group tour arrangements will be charged a standard $ amendment fee per person plus any additional charges involved with the amendment (increase in airfare, additional transfers, accommodation etc). Documentation: Australian citizens require a passport with minimum 6 months validity from date of departure from final destination. Other passport holders may require additional documentation. Please check your applicable requirements with our Travel Consultant. A copy of each person s passport is required.

8 Baggage: Free baggage allowance one piece weighing maximum 23 kg plus 1 cabin bag (piece) of 115cm with a maximum weight of 5kg per person (please note these restrictions vary between airlines & depends on your destination). Luggage in excess of these limits will be charged for at the appropriate excess baggage rates. Baggage is the responsibility of the passenger at all times (Travel Insurance is strongly recommended). Insurance Protection: We strongly recommend you have Travel Insurance. Policies are available from Gullivers Sport Travel. If you choose to be covered for Travel Insurance with an alternative provider such as a credit card company, we recommend that you thoroughly check the policy wording for levels of coverage. Please ensure you are given a policy number and your policy includes 24hr emergency contact and assistance during your holiday. Billeting: If billeting is included in your itinerary, every attempt will made to secure billeting as per the itinerary. In the case that billeting cannot be secured additional costs will be incurred for accommodation required. Airline & Airport Taxes, Surcharges & Levies : Are not included in the tour cost as they are continually changing. Any of these charges imposed by the airline will be notified to you at the time of final payment 2 months prior to departure. Frequent flyer/mileage accrual : Some group airfares are not eligible to accrue frequent flyer points (due to discounted group airfares). Please advise your travel consultant if you are a member of the airlines associated frequent flyer program to see if your fare is eligible for frequent flyer point accrual. Travel Advisories : We strongly suggest that you consult the Department of Foreign Affairs (DFAT) website and register (either group or individual) so that you are kept up to date with any travel warnings or advisories that may be in place for your destinations ( You should also advise DFAT of your travel details such as date of departure and itinerary. Travel and Immunisations: It is essential that all tour participants discuss their personal travel plans with a health professional to ensure you have the correct vaccinations for your trip and any booster doses of childhood vaccinations you may need. Upon re-entry into Australia, Customs & Immigration will request a copy of your vaccination certificate if you have visited areas that have current health risks or hazardous diseases. For further information, visit the following website to check the current health alert and warnings for the destination/s you are visiting -