SEARCH AND RESCUE DEPARTMENT

Transcription

1 SEARCH AND RESCUE DEPARTMENT I. Mission The critical mission of Search and Rescue Department (SAR) is to maintain the well being of all North Slope Borough residents. SAR provides safe, efficient and reliable airborne response to aero medical evacuation (medevac), search and rescue, and other emergencies. II. Department Responsibilities The SAR department is required by public law to operate aircraft in accordance with: 14 CFR Part 61: Certification of pilots and instructors, 14 CFR Part 67: Medical standards and certification. 14 CFR Part 91: General operating and flight rules. 14 CFR Part 43: Maintenance, preventative maintenance, rebuilding, and alterations. SAR currently operates 4 aircraft. All are capable of day, night, visual or instrument meteorological flight conditions. All are utilized in both SAR and medevac roles. The two rotary wing helicopters (Bell 412) are equipped for enhanced night vision (NVG) operations. The two fixed wing airplanes (Learjet 31A and Beechcraft King Air 350CER) are capable of operating in known icing conditions and high altitude flight. SAR has four divisions: Administration, SAR Coordinator, Flight, and Maintenance supervised by the Director to accomplish the mission statement. The critical nature of our mission is both demanding and potentially hazardous. SAR equipment must be maintained to the highest possible standard. SAR personnel must be trained, kept current and certified to the highest levels. SAR combines efforts with the Fire Department Medical Division to provide patient care during medevac. SAR along with the Village SAR organizations participate in community affairs, educating the public on seasonal traveling practices, outdoor preparedness, and safety. A. Administration Division SAR Division Manager Forecasts and monitors department financial requirements for personnel, supplies, travel, training activities, and communications. The Division Manager works closely with the other division managers to manage the department s budget, ensuring accountability. B. Flight Division Responsibilities of the Chief Pilot (CP), is the Flight Division coordinating flights/ flight crew requirements including all training, duty time, and on-call schedules. The CP issues daily flight assignments and coordinates all department aircraft activity. The CP also ensures that appropriate personnel are qualified to be assigned as flight crewmembers in Borough aircraft under 14 CFR Parts 61, 67 and 91. The CP maintains the Operations Bulletins. Flight Medical is a combined effort between the Fire Department Medical Division and Search and Rescue Department. We provide state certified critical care air ambulance and basic life support medical services throughout the North Slope. C. SAR Coordinator Coordinator is responsible for a proper response to each incident or emergency throughout the North Slope. M - 1

2 Combined with the knowledge of the land and subsistence lifestyle is an essential element of the SAR Coordinator. This is invaluable when assisting residents on the North Slope during times of emergency. The SAR Coordinator assists village volunteer search and rescue organizations to effectively prepare for and conduct SAR activities along with the effective use of SAR equipment to respond to each incident. D. Maintenance Division Responsibilities of the Chief of Maintenance: Aircraft maintenance is a critical function of the department. Maintenance personnel maintain SAR's fleet of aircraft to the highest standard possible considering industry wide practices permitted by the FAA. This ensures a safe, mission ready fleet in accordance with 14 CFR Part 43. Competent aircraft inspections (repair, scheduled, and routine) are not only required, but also essential for airborne emergency response operations. The maintenance division maintains the aircraft, support equipment, facility and the surface vehicle fleet requirements of the department. III. Goals and Objectives for FY Goal #1: 24/7/365 response capability with at least 1 fixed wing and 1 rotary wing aircraft. Recruit and retain a total of Fourteen qualified pilots, six aircraft maintenance engineers (AME) and one aircraft avionics technician/ame. Ensure flight and maintenance crews have adequate rest. Require flight crew response times of 30 minutes from call out to on station status with a complete weather briefing and flight plan filed. 15 minutes for maintenance personnel. Goal # 2: Acquire, upgrade, and maintain SAR equipment to the highest industry standards. Increase and maintain inventory of critical aircraft spare parts (mechanical, electrical, avionics, and ground support equipment) by twenty-five percent. Retain and maintain Personal Locator Beacon (PLB) service. Goal # 3: Enhance the department's fiscal and administrative capabilities to achieve a higher level of accountability. Develop and maintain improved inventory control procedures. Goal # 4: Maintain close working relationships with the LEPC, Fire, Police, Public Works, and Health Departments to improve regional emergency response. Ensure that all emergency response operations relating to other departments are accomplished with an efficient and professional spirit of cooperation. Goal # 5: Provide training opportunities for SAR personnel to maintain a high level of proficiency and currency. Establish long-term fixed contracts with select training entities for Borough aircraft and maintenance operations that will reduce cost. M - 2

3 Maintain an internal training program for department personnel on essential elements of emergency response to include helicopter flight training, SAR tactics, survival equipment, helicopter external load operations, overwater operations, and night time aircraft operations using a night vision system. Goal # 7: Assist village volunteer SAR organizations with professional development and support equipment. Visit village SAR organization annually to assess training requirements, equipment, and facilities status. Develop and disseminate incident reduction education and outdoor safety public education programs to school age students and others in our region. Assist village volunteer SAR organizations in obtaining grant funds for SAR equipment. Goal # 6: Develop and maintain a department safety program. Conduct bi-monthly meetings with flight and maintenance personnel regarding protocol/procedure and current situations during crew transitions. Ensure a zero aircraft accident rate by providing the safest and the most efficient aircraft services available for the Borough. Maintain a department safety plan and personnel safety checklists to include flight, ground, facility, accident response, OSHA, and hazardous materials. Maintain contracts for safety inspections and safety audits of equipment, systems, and facilities that are critical to maintaining safe flight and ground operations. Maintain a drug and alcohol-testing program as outlined by federal law during. M - 3

4 North Slope Borough Department of Search & Rescue Director of Search & Rescue Deputy Director of Administration Chief of Maintenance SAR Division Manager Search & Rescue Coordinator Chief Pilot Lead Aircraft Maintenance Engineer Work Order Specialist Lead Pilot (2) Aircraft Avionics Technician/AME Office Specialist Pilot (11) M - 4

5 Business Unit and Division FTE 15 FTE 16 FY14-15 Total SEARCH & RESCUE FY Operating Summary Personal Services Contractual Services Supplies Equipment Other FY15-16 Total Change from Prior Year SEARCH/RESCUE CENTRAL OFF ,803,883 4,482,522 3,955,856 1,779, , ,561,165 2,757, % Grand Total ,803,883 4,482,522 3,955,856 1,779, , ,561,165 2,757, % % Change M - 5

6 Expenditure Type SEARCH & RESCUE Department Total Actual Year Actual Year Final Actual 6 months % Change Personal Services Total Permanent Wages 2,026,498 2,191,348 2,238,217 1,167, % 2,330,365 Total Permanent Overtime Wages 217, , , , % 436,624 Total Temporary Wages 162,326 95, , Total Temporary Overtime Wages 78 1, Total Benefits 1,602,251 2,244,905 1,463,994 1,184, % 1,715,533 Total Personal Services 4,008,214 4,775,450 3,945,340 2,992, % 4,482, Contractual Services Total Communications 71,693 64,568 69,260 26, % 79,260 Total Contributions & Municipal Support Total Maintenance Services 230, , , , % 472,904 Total Insurance & Bonding Reserves 1,062,192 1,126,110 1,443,750 1,061, % 2,447,188 Total Professional Services 6,398 98, Total Rents and Utilities 90, ,469 79,355 40,135 (19.4)% 63,935 Total Travel and Lodging 225, , ,940 83, % 417,388 Total Other Services & Expenses 179, , , , % 475,181 Total Contractual Services 1,865,586 2,158,706 2,516,571 1,442, % 3,955, Supplies Total Fuel 761, ,903 1,002, , % 1,712,894 Total Supplies-Buildings & Grounds 10,166 17,826 20,000 4, % 20,000 Total Supplies-Non-Buildings & Grounds 123,215 53,520 38,215 26, % 47,085 Total Supplies 894, ,250 1,060, , % 1,779, Equipment & Replacement Parts Total New Equipment Under $5,000 45,676 8, Total Equipment & Parts Under $5, , , ,400 71, % 143,400 Total Equipment & Parts Over $5,000 33,357 36, ,010 11, % 199,408 Total Equipment & Replacement Parts 228, , ,410 83, % 342,808 Grand Total 6,997,237 8,027,764 7,803,883 5,216, % 10,561,165 M - 6 Search and Rescue Total

7 Search and Rescue Central Office Personal Services Approved FTE FTE FTE Position Change % Range # Months 2014/ /2016 Amount Change Director of Search and Rescue , ,852 11, % Deputy Director of Administration , ,790 26, % Chief of Maintenance , ,772 7, % Chief Pilot , ,751 6, % Search & Rescue Coordinator ,927 94,112 6, % SAR Division Manager ,394 84,742 (17,652) (17.2%) Lead Aircraft Maintenance Engineer ,516 62,080 3, % Lead Pilot , ,721 (44,837) (18.7%) Aircraft Avionics Tech/AME ,460 49,178 2, % Pilot , ,662 71, % Aircraft Maintenance Engineer , ,416 11, % Work Order Specialist ,193 61,218 4, % Office Specialist ,263 49,071 2, % 6110 Permanent Wages 6111 Regular Wages ,238,217 2,330,365 92, % 6115 Overtime Wages 243, , , % Total Permanent Wages 2,481,346 2,766, , % 6130 Benefits 6131 Permanent Employee Benefits - 62% 1,463,994 1,715, , % Total Benefits 1,463,994 1,715, , % Total Personal Services 3,945,340 4,482, , % M

8 Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY FY Year Variance Year Variance % 6100 Personal Services 3,945, ,482, , Permanent Wages 2,238, ,330, , REGULAR WAGES-PERMANENT 2,238,217 2,330,365 92, Total Permanent Wages 2,238,217 2,330,365 92, Permanent Overtime Wages 243, , , OT WAGES-PERMANENT 243, , , Total Permanent Overtime Wages 243, , , Benefits 1,463, ,715, , BENEFITS-PERMANENT 1,463,994 1,715, , Total Benefits 1,463,994 1,715, , Total Personal Services 3,945,340 4,482, , Contractual Services 2,516, ,955, ,439, Communications 69, , , AIRLINE EXPRESS 10,000 20,000 10, PHONE/FAX/MODEM 12,840 12, POSTAGE 2,500 2, OTHER COMMUNICATIONS 43,920 43, Total Communications 69,260 79,260 10, Maintenance Services 379, , , AIRCRAFT MAINTENANCE 375, ,200 92, COPIER MAINTENANCE 3,560 4,704 1, Total Maintenance Services 379, ,904 93, Insurance & Bonding Reserves 1,443, ,447, ,003, INSURANCE & BONDING 1,443,750 2,447,188 1,003, Total Insurance & Bonding Reserves 1,443,750 2,447,188 1,003, Rents & Utilities 79, , (15,420) (19.4) NONRESIDENTIAL LEASES 13,935 13, UTIL-ELECTRICITY 45,000 45, WATER/SEWER 5,000 5, OTHER RENTS & UTILITIES 15,420 0 (15,420) (100.0) Total Rents and Utilities 79,355 63,935 (15,420) (19.4) M

9 Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY FY Year Variance Year Variance % 6400 Travel & Lodging 199, , , AIRFARE IN-STATE 58,700 69,600 10, AIRFARE OUT-OF-STATE 66, ,600 36, GROUND TRANSPORTATION 9,630 43,808 34, PER DIEM 20,160 60,980 40, LODGING 44, ,400 95, Total Travel and Lodging 199, , , Other Services & Expenses 344, , , TRAIN/TUITION/CONFERENCE 314, , , MEMBERSHIPS DUES/SUBS 29,637 29, MISC SERVICES & EXP 994 1, Total Other Services & Expenses 344, , , Total Contractual Services 2,516,571 3,955,856 1,439, Supplies 1,060, ,779, , Fuel 1,002, ,712, , AIRCRAFT FUEL 968,747 1,672, , VEHICLE FUEL 33,600 40,600 7, Total Fuel 1,002,347 1,712, , Supplies-Buildings & Grounds 20, , SMALL TOOLS 10,000 10, OTHER BLDGS & GRND SUPPL 10,000 10, Total Supplies-Buildings & Grounds 20,000 20, Supplies-Non-Buildings & Grounds 38, , , EDUC/TRAINING SUPPLIES 1,000 1, FOOD/WATER/COFFEE/CATER 12,500 21,370 8, HOUSEHOLD SUPPLIES 4,000 4, UNIFORMS/PROTECTIVE ITEMS 17,715 17, OTHER NON-BLDG SUPPLIES 3,000 3, Total Supplies-Non-Buildings & Grounds 38,215 47,085 8, Total Supplies 1,060,562 1,779, , M

10 Object Account SEARCH/RESCUE CENTRAL OFF 4405.* FY FY Year Variance Year Variance % 6700 Equipment & Replacement Parts 281, , , Replacement Parts Under $5, , , AIRCRAFT PARTS < $ , , VEHICLE PARTS < $5000 1,400 1, OTHER EQUIP PART <$5000 2,000 2, Total Equipment & Parts Under $5, , , Equipment & Parts Over $5, , , , AIRCRFT EQP/PART >$ , , VEHICLE/SNOWMACH >$ ,398 61,398 0 Total Equipment & Parts Over $5, , ,408 61, Total Equipment & Replacement Parts 281, ,808 61, Grand Total 7,803,883 10,561,165 2,757, M