02 August 2017 T 4/6.5:AP084/ 17 (MET) Dear Sir/Madam,

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1 International Organisation Organizaci6n Civil Aviation de!'aviation civile de Aviaci6n Civil Organization internationale lnternacional Me>KAyHapOAHas:~ oprahi!13al\111s:l rpajkaahckoiii as111a41!1111,)y.hll 4...J:..:... ~ ~if- ~m JJ~\ ~..l..o.ll f.l1i: o;;":;: ~.13. ~0.:::r:... - _,, Ref.: T 4/6.5:AP084/ 17 (MET) 02 August 2017 Subject: Workshop on implementation ofthe ICAO Meteorological Information Exchange Model (IWXXM) for the Exchange of Operational Meteorological (OPMET) Data (Hong Kong, China, October 2017) Action required: Please submit nomination forms not later than 25 August 2017 Dear Sir/Madam, I wish to invite your State to participate in the Workshop on implementation of the ICAO Meteorological Information Exchange Model (IWXXM) for the Exchange of Operational Meteorological (OPMET) Data, hosted by the Director of the Hong Kong Observatory, Hong Kong, China, from 10 to 12 October The purpose ofthe workshop will be to introduce the latest approved version ofiwxxm, developed and governed jointly by ICAO and the World Meteorological Organization (WMO) for use by States in the provision of meteorological service for international air navigation. Technical details will be shared on the use of IWXXM to encode and decode OPMET data, including the roles and responsibilities of aeronautical meteorological service providers in the implementation.. of IWXXM. The workshop is intended to identify and address knowledge gaps amongst participants with a view to enhancing the capability of States to kick-start their own IWXXM implementation projects. The workshop is aimed at personnel responsible for the technical aspects of the exchange of OPMET information for international civil aviation and especially in the migration to (the use of) IWXXM. The workshop will be conducted in English. Further information on the workshop is given at the Attachment 1 and an information sheet for participants is at Attachment / Asia and Pacific Office 252/1 Vibhavadi Rangsit Road Chatuchak Bangkok Thailand Postal Address: P.O. Box 11 Samyaek Ladprao Bangkok Thailand Tel. : +66 (2) Fax: +66 (2) apac@icao.int

2 -2- To facilitate preparations for the workshop, I would be grateful if you could nominate suitable expert(s) from your State using the nomination form at Attachment 3, which should be sent directly to the host at the address below at your earliest convenience, but not later than 25 August Please note that as places on the workshop are limited, acceptance of nominations will be confirmed by the host by 1 September Workshop host's contact details Mr. William Shum Scientific Officer Hong Kong Observatory ctshum@hko.gov.hk Fax: Tel: Yours sincerely, Enclosures: Attachment 1: Workshop information Attachment 2: Information for participants Attachment 3: Nomination form ~~ Arun Mishra Regional Director

3 Attachment 1 to AP084/17 (MET) Workshop on implementation of the ICAO Meteorological Information Exchange Model (IWXXM) for the Exchange of Operational Meteorological (OPMET) Data Hosted by the Director of the Hong Kong Observatory (Hong Kong, China, October 2017) Objective To address the training and capacity building needs in the Asia/Pacific Region in relation to the implementation of IWXXM for the exchange of OPMET data. Contents 1. IWXXM and its importance to the Global Air Navigation Plan (GANP) and Aviation System Block Upgrade (ASBU); 2. Collaboration of WMO and ICAO in the development and governance of IWXXM 3. Regional considerations with respect to the Guidelines for the implementation of OPMET Data Exchange using IWXXM; 4. Technical aspects related to IWXXM with emphasis on assisting participants to kick start their own implementation project, such as: a. Introduction of IWXXM and its use for message encoding; b. Translation of TAC to IWXXM bulletins; c. Validation of IWXXM bulletins and available resources; and d. Infrastructural and operational requirements for IWXXM bulletin exchange; 5. Experience sharing on IWXXM implementation and gap identification; and 6. Discussion on preparation for local and regional implementation. Language English Dates October 2017 Nominations Places on the workshop are limited, so please return the completed nomination form to the workshop host (contact details below) by 25 August Confirmation of participants Acceptance of nominations will be confirmed by the host by 1 September

4 Attachment 1 to AP084/17 (MET) Nominees should satisfy the following selection criteria: Proficient in English language; Experienced in processing aeronautical meteorological information, including preparation and exchange of OPMET data; Capable of leading and carrying out associated actions in the implementation of IWXXM; Prepared to provide feedback to the workshop host within 6 months after the workshop on the usefulness of the knowledge and skills acquired, especially on how the knowledge and skills are applied in their organizations; and Willing to continue to exchange technical information and experience with the workshop host and among the other participants after the workshop. Host s contact details Mr. William Shum Scientific Officer Hong Kong Observatory ctshum@hko.gov.hk Fax: Tel: _ 1-2

5 Attachment 2 to AP084/17 (MET) WMO VCP / ICAO APAC Workshop on Implementation of ICAO Meteorological Information Exchange Model (IWXXM) for the Exchange of Operational Meteorological (OPMET) Data Local Information for Participants 1. Date and Venue The workshop will be held from 10 to 12 October 2017 (Tuesday to Thursday) at the Conference Hall of the Hong Kong Observatory Headquarters, 134A Nathan Road, Tsim Sha Tsui, Hong Kong. The meeting will start at 9 am on 10 October 2017 (Tuesday). 2. Working Language and Internet Access The working language will be English. Free Wi-Fi access is available in the venue. 3. Visa Information A valid passport is necessary for all persons entering Hong Kong. Some countries may need visa. You can apply the visa from the nearest Chinese diplomatic and consular mission. For further information, please visit the website of the Immigration Department of the Hong Kong Special Administrative Region. Please contact the local organizer if you require any assistance. 4. Accommodation There are numerous hotels in Hong Kong and maps showing their locations are available in Appendix A for participants information. Reservations can be made through their respective websites or online travel agents. As room rate fluctuates, participants are invited to secure their reservations at their earliest convenience. Hotels Stanford Hillview Hotel BP International Best Western Grand Empire Hotel Kowloon The Kimberly Hotel The Mira Hong Kong Website

6 Attachment 2 to AP084/17 (MET) 5. Transportation From the airport to the hotel: (a) Hotel Airport Shuttle Hotel airport shuttle from and to the airport is available. Please consult the hotel you are staying for the fare of a trip. (b) Airport Bus Take Cityflyer Route A21 from Hong Kong International Airport to Kimberley Road / Miramar Shopping Centre, Nathan Road (Stop 12). Then walk for about minutes (~500 m) to the hotel (see map below). Note that you need to walk up the slope at the Observatory Road for Stanford Hillview Hotel. Fare: HKD33 (Approx 70 min) Hotel Bus Stop Hotel Hotel Hotel (c) Taxi Taxis in Hong Kong are colour-coded according to their operating areas. Please take the red one which serves nearly all the destinations throughout Hong Kong. Fare: Approx. HKD from the Airport to Tsim Sha Tsui [depending on traffic] plus baggage charge 2-2

7 Attachment 2 to AP084/17 (MET) 6. Electricity The standard electrical voltage in Hong Kong is 220 V AC, 50Hz. The majority of electrical outlets in Hong Kong take a three-pronged UK-style plug as shown below. 7. Currency The unit of the currency is Hong Kong Dollar. Coins are in denominations of 0.1, 0.2, 0.5, 1, 2, 5 and 10. Bank notes of 10, 20, 50, 100, 500, 1000 are in circulation. The exchange rate against US dollar is approximately HKD 7.8 ~ USD 1. Credit card use is common in most shops for major purchases and most accept VISA and MasterCard, and some accept American Express as well. ATM machines are also available in Tsim Sha Tsui. 8. Climate For October: Mean daily maximum temperature 27.8 o C Mean daily minimum temperature 23.7 o C Mean relative humidity 73 % Mean rainfall mm Note: The venue is air-conditioned and you may consider bringing a light jacket if necessary. 9. Useful Information Discover Hong Kong: Hong Kong Travel Guide in wikitravel: Hong Kong Observatory (for weather information): Consulates in Hong Kong: In emergency situations, you can contact the local police, ambulance service, fire department and other emergency services by calling

8 Attachment 2 to AP084/17 (MET) 10. Local Information For additional information and assistance concerning the local and logistic arrangements for the meeting, please contact the local organizer as follow: Mr. Boon-leung Choy Hong Kong Observatory blchoy@hko.gov.hk Tel: _ 2-4

9 Routes from hotels to the meeting venue Attachment 2 to AP084/17 (MET) Appendix A From Stanford Hillview Hotel to Hong Kong Observatory From BP International to Hong Kong Observatory A - 1

10 Attachment 2 to AP084/17 (MET) From Best Western Grand Hotel to Hong Kong Observatory From Empire Hotel Kowloon to Hong Kong Observatory A - 2

11 Attachment 2 to AP084/17 (MET) From The Kimberly Hotel to Hong Kong Observatory From The Mira Hong Kong to Hong Kong Observatory A - 3

12 Attachment 3 to AP084/17 (MET) INTERNATIONAL CIVIL AVIATION ORGANIZATION ASIA AND PACIFIC OFFICE WORKSHOP ON IMPLEMENTATION OF THE ICAO METEOROLOGICAL INFORMATION EXCHANGE MODEL (IWXXM) FOR THE EXCHANGE OF OPERATIONAL METEOROLOGICAL (OPMET) DATA (Hong Kong, China October 2017) NOMINATION FORM 1. Name in full : (as should appear in the official listing and name tag) 2. Title or Official Position: 3. State/Organization: 4. Mailing Address: 5. Telephone Number: Fax Number: 6. Hotel in Hong Kong, China Note 1: Participants are expected to make their own hotel/visa arrangements Note 2: State/Administration is requested to nominate participants responsible for the technical aspects of the exchange of OPMET information, especially in the migration to the use of IWXXM (please also refer to the selection criteria in the workshop information at Attachment 1) Note 3: Please download workshop materials from the ICAO Asia/Pacific website prior to the workshop Note 4: Please submit the nomination form, preferably, not later than 25 August 2017 Note 5: Acceptance of nominations will be confirmed by the host by 1 September 2017 Date Signature: Please send nominations to: Copy to: Mr. William Shum, Scientific Officer, Hong Kong Observatory ctshum@hko.gov.hk or Fax: ICAO Asia and Pacific Office APAC@icao.int or Fax: +66 (2)