2016 South African Junior Chess Championships Wild Card Championship Inter Regional Team Championship

Transcription

1 2016 South African Junior Chess Championships 2016 Wild Card Championship 2016 Inter Regional Team Championship December 2016 Hosted by 4 Knights International Events Company CIRCULAR 1 Version May 2016

2 Table of Contents 1. LOCAL ORGANIZING COMMITTEE (LOC) 4 2. INVITATION 5 3. VERSION CONTROL 5 4. VENUE PHYSICAL ADDRESS GPS COORDINATES TOURNAMENT VENUES MAP 7 5. REGIONAL CO-ORDINATOR 7 6. INFORMATION MANAGEMENT 7 7. TOURNAMENT WEBSITE 7 8. REGISTRATION APPLICATION 7 9. FINANCIAL ARRANGEMENTS VAT FEES PAYMENT SCHEDULE BANK DETAILS OFFICIAL ACCOMMODATION GENERAL RATES COMPLIMENTARY ACCOMMODATION MEALS PAYMENT SCHEDULE FOR ACCOMMODATION CANCELLATION POLICY: REGIONAL BLOCK BOOKINGS FIRE EXTINGUISHERS GOLF CARTS WI-FI AIRPORT TRANSFERS RECREATIONAL ACTIVITIES SHOPPING SHOPPING MALLS ANALYSIS ROOMS SPECTATORS 14 2

3 20. INDEMNITY AND CODE OF CONDUCT ARBITERS APPLICATION APPOINTMENT OF ARBITERS TROPHIES NAME CARDS CLOCKS GAME CAPTURING SMS REGISTRATION SPONSORSHIPS REGISTRATION JUNIOR TEAM CHAMPIONSHIP FORMAT ALL STAR PARTICIPANTS AGE GROUP SECTIONS SAJCC SCHEDULE WILD CARD CHAMPIONSHIPS TOURNAMENT FORMAT GENDER AGE GROUPS DEFINITIONS WILD CARD SCHEDULE INTER REGIONAL CHAMPIONSHIPS TOURNAMENT FORMAT PRIZE FUND INTER REGIONAL SCHEDULE DATES AND TIME LINE 25 3

4 1. LOCAL ORGANIZING COMMITTEE (LOC) 1.1 CONVENER IO Judy-marie Steenkamp TREASURER Caren Cruywagen TECHNICAL DIRECTOR IA Hendrik du Toit CHIEF ARBITER IA Ronald King ACCOMMODATION Bridgette Burger MEDIA AND PHOTO S Reint Dykema media@sajcc.co.za

5 1.7 PUBLIC RELATIONS TBA 1.8 LOGISTICS Vicky Magu CHESS SA REPRESENTATIVE Shanks Naidoo INVITATION All CHESSA members and affiliated bodies as well as all African Chess Federations are cordially invited to participate in the 2016 South African Junior Chess Championships, 2016 Wild Card Championships and 2016 Inter Regional Championships. The LOC is honoured to host this prestigious event and we sincerely hope that you will enjoy the tournament with us. The tournaments will be hosted at Birchwood Hotel and Conference centre, Boksburg, Gauteng. Right of admission is reserved. 3. VERSION CONTROL Additional information will be released in updated circulars on a periodic basis. The latest circular released will always supersede any previous versions published. Please make sure you have the latest version. The latest documents will be released to all regional representatives and also published at 4. VENUE All tournament playing venues and all official tournament accommodation is at the Birchwood 5

6 Hotel & OR Tambo Conference Centre. 4.1 PHYSICAL ADDRESS 14 Viewpoint Street Boksburg Gauteng 4.2 GPS COORDINATES 'S & 'E 4.3 TOURNAMENT VENUES The following on-site venues will be used for official tournament activities: Name Purpose The Terminal Playing Venue u/8 u/14 OR Tambo Centre Playing Venue u/16 u/20 OR Tambo Foyer Registration Domestic Centre Photographs International Centre Analysis and meeting rooms Domestic Centre Analysis and meeting rooms 6

7 Serengeti Lapa Parents area and tuck shop facilities 4.4 MAP See website: 5. REGIONAL CO-ORDINATOR Please take note that we will only liaise with ONE representative per region. Please register your authorized representative with whom we can deal on all matters. Please register this person by completing and submitting the online form by no later than the close of business on 5 June The nominated contact person must have access to both and internet. All official correspondence will be by and an official WhatsApp group for regional representatives. 6. INFORMATION MANAGEMENT In our quest to be more efficient in the management of information, all information will be communicated and submitted electronically. It is, therefore, essential that your appointed Regional Coordinator have access to the internet and . Access control is the responsibility of each Region. More details on information management will follow in future circulars dealing with Policies and Procedures. 7. TOURNAMENT WEBSITE All key tournament related correspondence will also be made available on the tournament website: Tournament pairings, results and games will also be published here once the tournament commences. 8. REGISTRATION APPLICATION All registrations must be done via the tournament website. Each Region s representative must register on the Website in order to get login details to register players for the Team, Wild Card, and Inter-Regional Championships as well as registering their Managers and Coaches. Regional Coordinators will be informed once the registration functionality is available on the website. 9. FINANCIAL ARRANGEMENTS The Chess SA Council decided at the council meeting of 4 July 2015 to charge a fee from Registration to Chess SA is compulsory to be able to compete in the SAJCC from 2016 and onwards. All entry and Chess SA fees must be paid before the start of the SAJCC in order for 7

8 players, managers and coaches to be eligible to participate. 9.1 VAT All fees includes VAT at 14% 9.2 FEES Tournament Entry Fee VAT CHESSA 2017 Total Fee Team event only R excl R R R Wild Card only R excl R R R All stars R excl R R R Inter Region (per junior player) R excl R R R Inter Region (per senior player) R excl R R R Team & Wild card (per player) R excl R R R Team & Inter Region (per player) R excl R R R Managers fee R excl R R Coaches fee R excl R R PAYMENT SCHEDULE 1. Estimated quantities for participation must be submitted by 2016/08/ A non-refundable deposit must be paid by 2016/09/30. The required deposit is 30% of the estimated quantity of participation. 3. Final participation quantities must be submitted by 2016/10/31. The quantities supplied by this date will be used as a minimum billing quantity amount (i.e. the Region will be billed for this quantity or more.) If no final quantity is supplied by 2016/10/31, the estimated quantity will be used as the final billing quantity. All fees must be paid in full before 2016/11/ All late payments will incur a 10% penalty on the outstanding amount with 9% interest calculated on a daily basis. Interest will be calculated from the date that payment was due and on the largest quantity outstanding during the time. 5. All payments made to the wrong bank account will carry a R200 administration fee per transaction. Bank charges due to cash and cheque payments will be recovered from the customer/region. 9.4 BANK DETAILS Account Name: 4 Knights Bankers: First National Bank 8

9 Branch: Menlyn Branch Code: Bank Account: Reference: Region s name/invoice number 10. OFFICIAL ACCOMMODATION 10.1 GENERAL 1. All teams and individual participants are responsible for their own travel, board & lodging. 2. Official accommodation is available at the Birchwood Hotel & OR Tambo Conference Centre from the 15th 24th December All rooms include en-suite bathroom facilities. 3. All official accommodation bookings will be managed by the LOC. 4. The official accommodation rates have been specially negotiated for the tournament and represent significant discounts from the rack rates of the hotel. These rates are only available for bookings managed through the official LOC channels. 5. Rates vary according to the type of room as well as the number of people sharing per room. 6. All parents are asked to book their accommodation through their regional representatives who will then liaise with the LOC to secure the rooms as required. 7. Room allocations are limited by the number of rooms of each type that are available and accommodation will be allocated on a first paid basis. 8. All official accommodation will include 3 meals per day (breakfast, lunch and dinner). Illustrative menus are available on request. 9. Rooms will only be serviced on the 19 th December 2016 and on departure. 10. All linen and towels will be provided. Towels and linens will only be changed on the 19 th December 2016 and on departure. 11. Rooms are equipped with tea & coffee making facilities as well as an un-stocked bar fridge. 12. All Rooms are also equipped with a LCD TV with selected DSTV channels. 13. Siblings (non-players), under the age of five may stay and eat free of charge provided they share with at least 2 other people. 14. Please indicate any dietary requirements in advance. 9

10 15. The maximum number of people allowed in any room is 4, with the exception of siblings under the age of Any breakages / damage to hotel property will be for the account of the occupant and failing settlement will be charged to the responsible Region RATES There are a variety of room styles available within the Birchwood complex and these rooms can cater for all needs. Given the rates that have been negotiated, the demand for the Budget and ValueStay options is expected to be extremely high. Regional representatives are thus encouraged to book as early as possible if they wish to secure these rooms for their players. 1% Tourism levy is applicable on all accommodation and are not included in the rate ValueStay (All meals included) A. Room with 2 x ¾ Beds 2 x People sharing: R400 per person per night (Full board) Preference will be given to High school boys. Please indicate if this applies when you book these rooms Birchwood Full board (All meals included) A. Birchwood Double Room with 2 x Double beds: Fully booked 4 x People Sharing R 350 per person per night (Full Board) 3 x People Sharing R 375 per person per night (Full board) B. Birchwood King Room with 1 x King bed 2 x People sharing R450 per person per night (Full board) C. Birchwood Twin Room with 2 x Single beds 2 x People sharing: R450 per person per night (Full board) Silverbirch (All meals included) A. Room with 2 x Double beds 4 x People Sharing R 420 per person per night (Full Board) (* The premium option in the Silverbirch units include a full-scale hotel breakfast selection which will be catered for in a separate breakfast area. Lunches and dinners will be served in the main dining area and will be identical regardless of the room option selected.) 10

11 10.3 COMPLIMENTARY ACCOMMODATION In order to encourage all regions to use the official accommodation, the LOC is able to offer a complimentary room with full meals for up to 4 persons for every 30 rooms booked and paid for by each regional representative. The following Terms and Conditions apply to this offer: 1. The region must book and pay for a minimum of 30 rooms with at least 100 persons accommodated in these rooms in total. 2. The number of complimentary room nights to be provided will be calculated based on the number of nights for which at least 30 rooms and 100 persons from the region utilise the official accommodation. 3. Regions are permitted to negotiate with other regions to combine their room bookings in order to access the complimentary room benefit. 4. Occupants of complimentary rooms will also be entitled to meals provided the threshold above is met. 5. There are unfortunately only a certain number of rooms that can be made available on a complimentary basis and these rooms will be allocated on a first paid basis to regional representatives who meet the required threshold MEALS 1. Meal cards and arm bands will be provided to players, managers, coaches in order to manage meals for all players who choose to make use of the official accommodation. 2. No meal will be supplied if a meal card or armband is not handed in or warn. 3. Lost meal cards and armbands will not be refunded and will be charged at a replacement rate PAYMENT SCHEDULE FOR ACCOMMODATION 1. Bookings can be secured by a 30% deposit paid within 30 days of invoicing. 2. Please pay via EFT and send proof of payment to finance@sajcc.co.za 3. Second payment of 30% need to be made by the 30 th of September The balance of the booking must be paid by the 30 th of October CANCELLATION POLICY: 1. Due to the contract with the hotel the following cancellation policy will be in effect: 11

12 a. A 10% administration fee will be levied on all cancellations on the total amount of the booking. b. 90% refund if cancelled before 30 th September c. 40% refund if cancelled after15 October d. NO refund if cancelled after 15 November Should a guest have to cancel a booking he has the option to find a replacement for the booking. The guest will then get a full refund REGIONAL BLOCK BOOKINGS Regions who have blocked out accommodation must please note that a deposit of 30% needs to be paid by no later that 31 st August 2016 in order to secure the booking. The booking will be cancelled should the deposit not be paid. 11. FIRE EXTINGUISHERS No person is allowed to touch any of the Fire extinguishers. Should a extinguisher be tampered with that person will be liable for a fine of R GOLF CARTS No child will be allowed on a golf cart without the supervision of at least one adult. 13. WI-FI 1. All rooms will have a complimentary Wi-Fi service with a fair use data cap of 350mbs per day. Guests requiring data over and above this limit may purchase additional data using a premium package available directly from the hotel. 2. Wi-Fi will only be available to hotel guests. 14. AIRPORT TRANSFERS Airport shuttle transfers can be arranged on request and will be provided on a complimentary basis. 12

13 15. RECREATIONAL ACTIVITIES We are in the process of organising various activities at discount prices for visitors. Keep a lookout on the website for more information. A small swimming pool is available for the players to relax between rounds and there is also a day spa onsite within the complex. 16. SHOPPING 16.1 TUCK SHOP A Tuck shop will be available throughout the Tournament. There is also a coffee shop as well as an A La Carte restaurant available on site CHESS SHOP A shop will be available for all your chess needs OTHER SHOPS AND STALLS Anyone vendor who wants a stall at the tournament must apply online. 17. SHOPPING MALLS Birchwood is situated close to a number of shops. The East Rand Mall is within 3 km from the venue. A shuttle operates on a daily basis to the Mall and can be arranged on request. 18. ANALYSIS ROOMS 1. A general analysis room will be available for the use of all players and coaches of all regions. 2. Private analysis rooms for regions will be available for rent at an additional charge. An application form will be available on the Website. 3. Regions that have booked 30 rooms, entered 4 Girls teams in the SAJCC and are fully paid up may qualify for a small analysis room free of charge. Regions can upgrade to a bigger Analysis room at a cost of R1 000,00 (Including VAT). 4. Alternatively, regions can book Analysis rooms for a nominal fee as set out below. Large analysis room: R (Including VAT) 13

14 Small analysis room: R (Including VAT) 5. Analysis rooms will be allocated on a first paid up basis. 19. SPECTATORS Spectators will be allowed in the playing halls under only strict conditions. A separate seating area are available for parents and spectators awaiting players in the Serengeti Lapa. 20. INDEMNITY AND CODE OF CONDUCT 1. No player will be allowed to participate in any of the events nor will any official be allowed in the playing venue if he/she has not handed in the necessary indemnification and Code of Conduct forms. 2. This rule will be strictly applied. 3. The following forms can be downloaded form the website: Indemnity Code of Conduct: o o o o Players Managers Coaches Arbiters 4. Please ensure that forms are brought to registration. 21. ARBITERS 21.1 APPLICATION Arbiters applications will open on 15 th June 2016 and will close at midnight on 31 st July Arbiters need to fill out the application on the website: APPOINTMENT OF ARBITERS All Arbiters will be appointed and approved by the 4KIEC with the exception of 7 arbiters who will be appointed by Chess South Africa. 14

15 22. TROPHIES Winners of 2015 SAJCC are kindly requested to return all trophies in their possession and also to please inform us who has which trophies. The deadline for notification is 2016/08/30. Trophies must be handed in during registration on 2016/12/ NAME CARDS 1. The LOC will print all ID cards for players, managers and coaches. Regions are requested to make sure all details are captured correctly on the website. The names as captured on the website will be used to print certificates and photo s. Please take care to capture it correctly. The regions will also be responsible for uploading a photo of every player and official. 24. CLOCKS It is compulsory for each region to bring the following number of clocks: 1. 6 clocks per team of 10 players; 4 clocks per team of 6 players; All clocks must be in good working order. Each clock must be marked clearly with the name of the region and must handed in to the tournament organisers as part of the registration process on 2016/12/14. All clocks can be collected after the Wild Card event. Electronic clocks will have preference. Regions should specify the type of electronic clocks they will bring to the tournament. No DIGIBLITZ clocks will be accepted. In the event of there not being enough digital clocks for a section, the Chief Arbiter in consultation with the LOC, has the right to change the time control of that section to 120/120. All players in a team must play with the same time control. i.e. some players cannot be playing with increments and others not. 15

16 25. GAME CAPTURING Games will be captured. The games will be made available on the official tournament website as soon as they are available after each round is complete. 26. SMS REGISTRATION Players can register to get draws via SMS for a fee: R20,00 (Incl VAT) per player for the Team Event, Wild Card or Inter Region. R30,00 (Incl VAT) per player for Team event & Wild Card R30,00 (Incl VAT) per player Team event & Inter Region Please register your cell phone on the website. 27. SPONSORSHIPS Regions have the opportunity to bring Sponsors to the SAJCC and in return receive a 20% commission whether it is a cash sponsor or a product. The commission will be calculated on the amount budgeted for in the budget of the Tournament 28. REGISTRATION Only registered Regional Representatives will be allowed to register their teams on the day of Registration. They will need to sign off on final teams, financial arrangements and receive all managers bags etc. The LOC will supply the following: Pens Notation pads Identification cards Lanyards 29. JUNIOR TEAM CHAMPIONSHIP 29.1 FORMAT Open Sections Format: Team round robin & Team Swiss 16

17 The last section will always be a Swiss with a minimum of 8 teams Rounds: 7 Sections: A Section will be RR and as many RR sections thereafter. The last section will always be a Swiss with a minimum of 8 teams Time Control: 90: sec increments from move 1 120:120 if analogue clock Girls Section Format: Team Swiss Rounds: 7 Sections: The sections will be formed as soon as the entries are finalised. First option: RR per age group Second option: Swiss sections with a minimum of 8 teams per section Time Control: 90: sec increments from move 1 120:120 if analogue clock 29.2 TEAM ARRANGEMENTS 1. Approved at January 2015 Chess SA Council Meeting: One of the following conditions must be met: a. At least one girls team in the girls section with 6 players in an age group/s u8 - u16. Or b. At least two (2) female players in a team of 10 players participating in the Open Section c. At least one (1) female player in a team of 6 players participating in the Open Section 2. The organisers will at all times attempt to keep the most possible sections. However, the organisers reserve the right to combine sections and age groups at their sole discretion where they deem it necessary. 3. When age groups or sections are combined, the original prize fund, medals and certificates will be awarded, except for the joining of a round robin and a Swiss section. 17

18 29.3 ALL STAR PARTICIPANTS The All Star Tournament are primarily organised to give official reserves for teams a chance to play as well. In extreme cases where a player did participate in the regional trails, but was not selected, he/she may also be accommodated. No player will be allowed to enter without the consent of his or her respective Region Entry Criteria A SA Junior Team Championship Participants: The player is an official participant in the 2016 SA Junior Team Championships. The player was a paid up member of the region he/she is representing by 31 August B. SA Junior Team Championship Reserves: The player is an official reserve of a team participating in the 2016 SA Junior Team Championships. You were a paid up member of the region you are representing by 31 August C. Special Permission from his/her Region The Regional representative must enter the All Star player as a reserve in the team registration software. The Regional representative will collect all fees and pay it to the tournament bank account. (LOC of SAJCC will collect no fees from individuals) AGE GROUP SECTIONS Open u/8-6 players per team plus 1 reserve (boys & girls) u/10-10 players per team plus 1 reserve (boys & girls) u/12-10 players per team plus 1 reserve (boys & girls) u/14-10 players per team plus 1 reserve (boys & girls) u/16-10 players per team plus 1 reserve (boys & girls) u/18-10 players per team plus 1 reserve (boys & girls) u/20-6 players per team plus 1 reserve (boys & girls) All Girls 18

19 u/8-6 players per team plus 1 reserve (girls only) u/10-6 players per team plus 1 reserve (girls only) u/12-6 players per team plus 1 reserve (girls only) u/14-6 players per team plus 1 reserve (girls only) u/16-6 players per team plus 1 reserve (Girls only) u/20-6 players per team plus 1 reserve (girls only) Age Groups Definitions u8: born 2009 or later u10: born 2007 or 2008 u12: born 2005 or 2006 u14: born 2003 or 2004 u16: born 2001 or 2002 u18: born 1999 or 2000 u20: born 1997 or Foreign Countries African Federations may enter teams in any of the applicable age groups in the Open Team event section; Foreign based players may also play in the Wild Card event but are not eligible for selection for the SA Junior Closed for which this event is a qualifier. 19

20 29.5 SAJCC SCHEDULE 2016 SAJCC Program (Preliminary) TIME ACTION WHO VENUE Day 1 Thursday 2016/12/15 10:00 15:30 Arrival and Registration Only Regional Representatives O.R Tambo 20:00 Managers Meeting Regional Representatives International Centre Day 2 Friday 2016/12/16 08:20 Players Seated Teams Terminal & O R Tambo 08:30 Opening & Announcements All Terminal & O R Tambo 09:00 13:00 + 1st Round Teams Terminal & O R Tambo 09:30 Meeting Regional Representatives International Centre 11:00 15:00 Photographs Teams Domestic Centre 12:00 15:00 Lunch All 17:00 21:00 + 2nd Round Teams Terminal & O R Tambo Day 3 Saturday 2016/12/17 08:45 Players seated Teams Terminal & O R Tambo 09:00 13:00 + 3rd Round Teams Terminal & O R Tambo 09:30 Meeting Regional Representatives International Centre 11:00 15:00 Photographs Teams Domestic Centre 12:00 15:00 Lunch All 17:00 21:00 + 4th Round Teams Terminal & O R Tambo Day 4 Sunday 2016/12/18 08:45 Players seated Teams Terminal & O R Tambo 09:00 13:00 + 5th Round Teams Terminal & O R Tambo 09:30 Meeting Regional Representatives International Centre 11:00 15:00 Photographs Teams Domestic Centre 12:00 15:00 Lunch All 17:00 21:00 + 6th Round Teams Terminal & O R Tambo Day 5 Monday 2016/12/19 08:45 Players seated Teams Terminal & O R Tambo 09:00 13:00 + 7th Round Teams Terminal & O R Tambo 12:00 15:00 Lunch All 16:00 Prize giving SAJCC Teams O R Tambo

21 30. WILD CARD CHAMPIONSHIPS 30.1 TOURNAMENT FORMAT Format: Individual Swiss Rounds: 7 Time Control: 60:60 plus 30 sec increment from move GENDER Open u/8 - Boys u/10 - Boys u/12 - Boys u/14 - Boys u/16 - Boys u/18 - Boys u/20 - Boys All Girls u/8 - Girls u/10 - Girls u/12 - Girls u/14 - Girls u/16 - Girls u/18 - Girls u/20 - Girls 30.3 AGE GROUPS DEFINITIONS u8: born 2008 or later u10: born 2007 or 2008 u12: born 2005 or 2006 u14: born 2003 or 2004 u16: born 2001 or 2002 u18: born 1999 or 2000 u20: born 1997 or

22 30.4 WILD CARD SCHEDULE 2016 Wild Card Schedule TIME ACTION WHO VENUE Day 1: Monday 2016/12/19 15:00 17:00 Arrival and Registration Players O R Tambo Foyer 20:00 Technical Meeting Managers International Centre 21:00 Draws Wild Card O R Tambo Foyer Day 2: Tuesday 2016/12/20 08:45 Players seated Wild Card O R Tambo 09:00 12:00+ 1st Round Wild Card O R Tambo 12:00 14:00 Lunch 17:00-20:00+ 2nd Round Wild Card O R Tambo Day 3: Wednesday 2016/12/21 08:45 Players seated Wild Card O R Tambo 09:00 12:00+ 3rd Round Wild Card O R Tambo 09:00 17:00 Development Initiative TBA O R Tambo 12:00 14:00 Lunch 17:00 20:00+ 4th Round Wild Card O R Tambo Day 4: Thursday 2016/12/22 08:45 Players seated Wild Card O R Tambo 09:00 12:00+ 5th Round Wild Card O R Tambo 12:00 14:00 Lunch 17:00 20:00+ 6th Round Wild Card O R Tambo Day 5: Friday 2016/12/23 08:45 Players seated Wild Card O R Tambo 09:00 12:00+ 7th Round Wild Card O R Tambo 12:00 14:00 Lunch 15:00 17:00 Prize Giving Wild Card O R Tambo 18:00 Departure 22

23 31. INTER REGIONAL CHAMPIONSHIPS All Regions affiliated to Chess South Africa may enter the tournament by making payment of the designated fees and by the registration of one or more teams of players who are expected to play in the event TOURNAMENT FORMAT Format: Team Swiss Rounds: 7 Boards: reserve Time Control: 60:60 plus 30 sec increment from move 1 Regions may enter as many teams as they see fit. There will only be one section however with various category prizes PRIZE FUND A cash prize fund will be paid as follow for the different categories: 1 st Place Open 2 nd Place Open 3 rd Place Open Best Ladies Team Best Junior Team Best Senior Team There must be at least three teams in a category for the prize fund to be paid 23

24 31.3 INTER REGIONAL SCHEDULE 2016 Inter Regional Championships (Preliminary) TIME ACTION WHO VENUE Day 1: Monday 2016/12/19 15:00 17:00 Arrival and Registration Team Representatives O R Tambo Foyer 20:00 Technical Meeting Team Representatives International Centre 21:00 Draws Regional Teams O R Tambo Foyer Day 2: Tuesday 2016/12/20 08:45 Players seated Inter-Region O R Tambo 09:00 12:00+ 1st Round Inter-Region O R Tambo 12:00 14:00 Lunch 17:00-20:00+ 2nd Round Inter-Region O R Tambo Day 3: Wednesday 2016/12/21 08:45 Players seated Inter-Region O R Tambo 09:00 12:00+ 3rd Round Inter-Region O R Tambo 12:00 14:00 Lunch 17:00 20:00+ 4th Round Inter-Region O R Tambo Day 4: Thursday 2016/12/22 08:45 Players seated Inter-Region O R Tambo 09:00 12:00+ 5th Round Inter-Region O R Tambo 12:00 14:00 Lunch 17:00 20:00+ 6th Round Inter-Region O R Tambo Day 5: Friday 2016/12/23 08:45 Players seated Inter-Region O R Tambo 09:00 12:00+ 7th Round Inter-Region O R Tambo 12:00 14:00 Lunch 15:00 17:00 Prize Giving Inter-Region O R Tambo 18:00 Departure 24

25 32. DATES AND TIME LINE Seq Description Form Action Type Date 1. Circular 1 Website Publication Admin 31/05/ Region Representative Registration Website Compulsory Admin 05/06/ Complete and return Invoice details Website Compulsory Admin 15/10/ Accommodation list with prices Website Publication Info 01/05/ Accommodation booking procedure Website Publication Rules & Reg 10/05/ Circular 2 Website Publication Info 31/07/ Submit estimated participation quantities (Delayed) Website Compulsory Financial 31/08/ Pay deposit Compulsory Financial 30/09/ Circular 3 (if necessary) Publication Admin 30/09/ Inform LOC of trophies in possession of the region Compulsory Admin 30/09/ Submit final participation quantities Website Compulsory Financial 31/10/ Closing date for Wild Card Entries Website 31/10/ Closing date for Inter Regional Entries Website Admin 31/10/ Circular 4 (if necessary) Website Publication Admin 31/10/ All fees paid in full Compulsory Financial 15/11/ SAJCC Registration Compulsory Admin 15/12/ SAJCC Round 1 16/12/ SAJCC Prize Giving 19/12/ Wild Card and Inter Region Tournaments Registration Website Compulsory Admin 19/12/ Wild Card and Inter Region Tournaments Round 1 20/12/ Wild Card and Inter Region Tournaments Prize Giving 23/12/ Departure 23/12/

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