General Aviation/Business Aviation Parking Stand Booking Guidelines

Transcription

1 General Aviation/Business Aviation Parking Stand Booking Guidelines 1. Definitions and Abbreviations AA BAPS GA/BA GA/BA Guidelines HKBAC CAD HKIA HKSCO HMRF OCS Operators SC Guidelines UID Users Airport Authority Hong Kong Business Aviation Parking Management System General Aviation/ Business Aviation Guidelines on Runway Slot and Parking Stand Application for General and Business Aviation at the Hong Kong International Airport Hong Kong Business Aviation Centre Hong Kong Civil Aviation Department Hong Kong International Airport Hong Kong Schedule Coordination Office Hangar Maintenance Record Form Online Coordination System GA/BA operators Schedule Coordination Guidelines for Hong Kong International Airport Unique Booking ID OCS/BAPS users 2. General As described in GA/BA Guidelines, all OCS/BAPS accounts should be aligned for interface between the two systems. Subject to the approval of OCS login ID application and related Appendices of GA/BA Guidelines, successful applicants will Issue 08 Page 1 of 8 Mar 2018

2 receive the BAPS login account names and passwords within 3 working days after acknowledgement of receipt. 3. Parking Application 3.1. With effect from 27 September 2016, OCS users can view and reserve runway slots up to 14 calendar days in advance of planned air service operations. BAPS also shows parking availability up to 14 calendar days in advance of planned operations Applications for parking should be made in BAPS. The maximum duration of parking is 14 calendar days. Applicants should indicate extension application under the Revise Booking Info function by adjusting the Revised Departure Time. One time extension request up to 14 calendar days without a valid departure UID will be facilitated. Extension approval is subjected to stand availability BAPS users should take into account the lead time for processing. OCS generated UID is valid for 24 hours from receipt. Expired UID implies slot cancellation by the system and released back to the pool for other users to apply Applications for parking stands will be evaluated on a first-come, first-served basis and approval is based on the availability of parking stands at HKIA and the ground services confirmation from HKBAC for related arrival and departure operations All parking applications should be supplemented with a 14-digit UID, i.e. VHHHAGNXXXX000, assigned for a conditionally approved slot with a prefix T generated by OCS and sent to the users registered addresses. Do not input Operator Code when applying slot in OCS which will create system error. For departure operations yet to receive a UID, a Booking Departure Time must be inserted. User is expected to log into BAPS and update the related parking booking with a valid Issue 08 Page 2 of 8 Mar 2018

3 UID for departure operation once the runway slot is secured from OCS. Related ground services application should also be arranged for in order to obtain BAPS booking approval Requests for parking stand booking through BAPS are processed as per following schedule: BAPS applications submitted (UTC) On or before 0400Z On or before 0700Z On or before 1200Z After 1200Z and before 0100Z next day BAPS applications responded by (UTC) 0500Z 0800Z 1400Z 0200Z next day 3.7. No merging or overlapping of two or more applications is allowed in BAPS. A new application is to be submitted should any modification arise Any new requests / modification requests should be made at least 3 hours before the slot time, otherwise the requests cannot be processed. 4. Hangar Use 4.1. Hangar Use Booking Maintenance in hangar should be done via BAPS application type Hangar Use with valid and fully completed Hangar Maintenance Record Form (HMRF) attachments when submitting a BAPS application. All fields in HMRF are mandatory. In case of insufficient information, user will receive notifications and the booking status will be changed to Waiting for Supplementary Document. User is required to resubmit a revised HMRF in BAPS within 24 hours. Applications without satisfactory and complete information will be rejected after the deadline. Towing to or from hangars without approved HMRF is not allowed with effect from 1 January 2018 Issue 08 Page 3 of 8 Mar 2018

4 onwards. To optimize resource allocation, applicants are required to cancel hangar use booking and initiate a separate booking for apron parking application Aircrafts with mixed parking use requests are required to follow the below application process: i) Hangar Use followed by apron parking: Hangar Use request should be submitted at BAPS. Applicants may initiate requests to reposition aircrafts to apron parking via bjetslot@hkairport.com. Approval will be made based on real time availability. ii) Apron parking followed by hangar use: Normal booking with valid slot UIDs should be submitted at BAPS. Applicants are required to submit HMRF and related documents to bjetslot@hkairport.com for approval to reposition aircrafts to hangars. Resubmission of incomplete documents is required within 24 hours of evaluation. Requests without satisfactory and complete information will be rejected after the 24-hour threshold. iii) Ad-hoc maintenance at hangars: Applications for ad-hoc use of hangars are subject to the same requirements of submitting valid HMRF and support documents for approval prior to repositioning Hangar Lease Booking For HKBAC Hangar Lease Aircrafts, select Hangar Lease Aircraft under Application Type under Create Booking. Aircraft registration of the aircraft must be typed correctly and the duration of parking must be aligned with records provided by HKBAC, otherwise the booking application will not be processed. Issue 08 Page 4 of 8 Mar 2018

5 5. Special Booking Application 5.1. Split Booking One time split is allowed under an approved and valid BAPS booking by using the Split Booking function on the original booking. Valid UIDs must be obtained for all Arrival and Departure legs at the time of split request. The start and end time of all split requests must be within the original booking period. Split requests are irreversible after approval. If split requests are rejected, the booking will fall back to original status with valid slots and approved parking status. After successful split, unused parking resources will be released in BAPS for reallocation Oversized Aircraft(s) GA/BA designated apron area is designed to accommodate aircraft of size up to Code C of length up to B (42.11m). In the event of an aircraft exceeding the above parameters, application for parking stand booking will only be processed for quick turnaround operation (ground time less than 6 hours) supported by valid arrival and departure runway slots. Approval is subject to the availability of parking stands. Together with BAPS application, additional to bjetslot@hkairport.com is required for approval De-registration and Re-registration of Aircraft(s) GA/BA operators are required to submit a completed Undertaking by Business Aviation/ General Aviation Aircraft Operators to Airport Authority Hong Kong ( Letter of Undertaking ) (Appendix II) which sets out the rights of AA and responsibilities of a GA/BA operator for the purpose of arranging for de-registration and re-registration of the aircraft in Hong Kong in view of a third party who has acquired the Aircraft. Issue 08 Page 5 of 8 Mar 2018

6 All fields in Letter of Undertaking are mandatory. GA/BA operators shall complete and submit the Letter of Undertaking when making a BAPS application. AA reserves the right not to process the application for parking stand if a GA/BA operator fails to submit a satisfactory and completed Letter of Undertaking along with its application Types of Operations Exempted from Obtaining Slot Clearances Some types of operations are exempted from the booking policy per Annex 1 of SC Guidelines. 6. Parking Slot Compliance Capacity at HKIA is near saturation. Resources such as runway slots and parking stands are in high demand. In order to effectively and efficiently manage such scarce resources at HKIA, approval for GA/BA operations is based on genuine demand. Under such principle, each user must have approved a runway slot from CAD, parking confirmation from AA, and ground services arrangement from HKBAC before commencing an operation to/from HKIA. All GA/BA operators are obliged to comply with the Penalty Scheme laid out in GA/BA Guidelines, paragraph Parking Slot Monitoring and Penalty Scheme 7.1. All users are reminded to strictly comply with the Parking Stands application requirements as stipulated in this document with reference to the GA/BA Guidelines To enhance compliance and combat misuse, HKSCO and AA conduct routine monitoring of runway and parking slots application and utilization, including but not limited to various discrepancy checks on runway slots and related facilities. Issue 08 Page 6 of 8 Mar 2018

7 7.3. HKSCO and/or AA may seek clarifications from users for potential misuse listed in GA/BA Guidelines. As part of the monitoring practice, HKSCO will send performance register to OCS users of misuses related to particular aircraft operations. It is the OCS users responsibility to notify aircraft owners of the misuse and penalty points accrued accordingly. Communication of the details will be sent via from to users registered addresses. Users are required to respond to enquiries raised and send all justifications and clarifications within 5 working days from the receipt of such notice. Late responses and submissions will not be accepted. Silent confession will be assumed if no response is received within the set time limit Only the following circumstances supported with documentary proofs will be regarded as acceptable justifications: Interruption of air services due to unforeseeable and unavoidable causes, for example a closure of an airport s airspace or severe weather, or Notified aircraft malfunctions with recognized justifications substantiated with thirdparty documentary proof where applicable, e.g. engineer s log or certification on aircraft malfunction Penalty will be imposed to aircraft in accordance with GA/BA Guidelines, paragraph Contact Details 8.1. For enquiries related to BAPS login and system issues, please contact bjetslot@hkairport.com; 8.2. For compliance related matters, please contact slotcomp@cad.gov.hk. Issue 08 Page 7 of 8 Mar 2018

8 9. References This Guideline should be read in conjunction with the GA/BA Guidelines which describe slot application for GA/BA at HKIA issued by HKSCO, CAD. Issue 08 Page 8 of 8 Mar 2018

9 Frequent Asked Questions BAPS application 1) When should I submit my T-slot(s) to BAPS? Answer: Users should submit T-slot(s) to BAPS within 24 hours upon receipt of the slot UID(s) from the OCS, otherwise the slot(s) will be cancelled. Any new requests / modification requests shall be made at least 3 hours before the slot time. Otherwise, the requests cannot be processed. 2) I encounter an error message saying invalid UID, what should I do? Answer: There could be a delay of information flow (up to 15 minutes) between OCS and BAPS. Please try to submit afterwards. If the error message recurs, you may contact bjetslot@hkairport.com or hkgslot@cad.gov.hk for assistance. 3) Can I change the info of my booking aircraft registration after submission on BAPS? Answer: No. OCS and BAPS applications are aircraft registration-specific. BAPS will verify all the information submitted by the applicants with the information from OCS. Change should be done through cancellation and new application. 4) What should I do to change the origin/destination of an approved slot? Answer: Changes to origin/destination will not affect the slot validity. Users should indicate the latest route and destination information in the flight plan. 5) Can a cancelled UID be used in a new application? Answer: NO. All UIDs can only be used once and for one booking for the specific aircraft registered it originally applied with on OCS. It cannot be reused in a new booking even if the user initiated a BAPS cancellation. The cancelled UID is irreversible and will be released back to the pool in OCS. 6) Can multiple bookings for the same aircraft be submitted in one go? Answer: Yes, as long as the user can provide relevant UIDs, and the BAPS bookings do not overlap. 7) How to extend parking period? Answer: Extension without Departure UID is allowed once per BAPS booking. You can revise by clicking Revise Booking Info. to raise the request. Extension approval is subject to parking stand availability. FAQ Page 1 of 4 Mar18

10 Hangar Use 8) What should we do if maintenance in hangar is required? Answer: Hong Kong Aircraft Engineering Company Limited (HAECO), China Aircraft Services Limited (CASL) and Hong Kong Business Aviation Centre (HKBAC) are licensed to conduct aircraft maintenance activities in HKIA. Storage of aircrafts in HAECO and CASL hangars are not allowed. A valid and complete Hangar Maintenance Record Form (HMRF) should be submitted when submitting a BAPS application. Relevant documents such as Works Order are required as supplementary information. For ad-hoc maintenance request, please submit to bjetslot@hkairport.com for approval. 9) How to cancel a submitted Hangar Maintenance Record Form (HMRF)? Answer: To optimize resource allocation, applicants are required to cancel hangar use booking and initiate a separate booking for apron parking application. If apron parking is unavailable, the related aircraft is not allowed to reposition from the originally approved hangar location. Special Booking Application 10) Are there any parking stands available for business jet sized bigger than Code C or above? Answer: There is no long-term parking stand available for business jet sized bigger than Code C or above, BAPS approval is subject to the below criteria and parking stand availability. a) Arrival/ departure operation: Operation, either arrival (single leg) or departure (single leg) operations, which is within 3 hours. After which, aircraft with approved hangar use must be towed away. Otherwise, aircraft must obtain an approved short turnaround operation with less than 6 hours ground time. b) Approved maintenance work at hangar: A completed and approved Hangar Maintenance Record Form (HMRF) should be submitted for each request via BAPS when submitting a BAPS Hangar Use application. For adhoc maintenance in hangar, please submit HMRF to bjetslot@hkairport.com for approval. Relevant documents such as Works Order may be required as supplementary information. c) Idle power engine run. FAQ Page 2 of 4 Mar18

11 11) What are the procedures to apply as humanitarian flights? Answer: As stated in SC Guidelines Annex 1, humanitarian flights such as medical emergencies or air ambulance flights are exempted from obtaining slots. To avoid delay, the position leg prior to or after the mission is also exempted from slots at HKIA. Runway Slots Operators should clearly indicate in Item 18 of the FPL. For flights ferrying out for a mission, they should declare as medical. For flights ferrying back to base for next mission, they may declare as position out after/for medical in item 18. Briefing Office will not conduct slot checking for these flights. A copy of documentary proof should be sent to slotcomp@cad.gov.hk for record. This is to prevent operations without slots. 12) Will the list in Annex 3 of SC Guidelines be reviewed in the future to accommodate more exempted aircraft types during night period? Answer: The list in Annex 3 was based on AA s 3RS EIA Submission in 2011 to the Environmental Protection Department (EPD). The list is bounded by the Federal Aviation Administration (FAA) under EIA Submission, and is not amendable by AA. Aircraft owners are encouraged to contact the FAA directly for noise level update. With a view to optimize utilization of runway capacity with reference to paragraph 16 of the SC Guidelines and the Notice from HKSCO regarding Night Slots issued on 2 May 2017, four departure night slots for operations between UTC will be made available daily for the following aircraft types: ICAO Type Aircraft Description GL5T Bombardier BD-700 Global 5000 GLEX GLF5 GLF6 Bombardier BD-700 Global Express / Bombardier BD-700 Global 6000 / Bombardier E-11/Sentinel / Raytheon Sentinel Gulfstream 5/5SP/G500/G550 / Gulfstream Eitam / Gulfstream Shavit Gulfstream G650 Users can request via the "Ask Us" function in OCS. Consistent with the instant confirmation procedures of slot application via OCS, application via Ask Us function are processed principally on a first-come, first-served basis. A General Aviation Clearance Response (GCR) will be issued to the OCS registered address only when a runway slot is conditionally approved. FAQ Page 3 of 4 Mar18

12 13) How to make requests for ad hoc availability (within 2 days)? Answer: To further maximize the utilization of last minute cancelled slots in the day period by commercial services, slot requests within two calendar days from the day of application for BA/GA operations may be considered from time to time depending on availability of various capacity constraints. Misuse and Penalty Users can request via the "Ask Us" function in OCS. Consistent with the instant confirmation procedures of slot application via OCS, application via Ask Us function are processed principally on a first-come, first-served basis. A General Aviation Clearance Response (GCR) will be issued to the OCS registered address only when a runway slot is conditionally approved. 14) How long in advance should I cancel my application? Answer: At least 2 days before parking slot time. As stipulated in GA/BA Guidelines, paragraph 4, cancellation of parking slot less than 48 hours before parking slot time will be considered as slot misuse under the penalty scheme. Once the OCS slot has been cancelled, the parking slot will also be cancelled accordingly. 15) Why is my flight marked as No Show even though my aircraft has landed? Answer: The aircraft will be marked as No Show if the actual time of arrival exceeds by 24- hours from the original scheduled arrival time in BAPS. Operators should contact bjetslot@hkairport.com for departure arrangement. FAQ Page 4 of 4 Mar18

13 For Airport Authority Use Only Appendix I General Aviation/Business Aviation (GA/BA) Hangar Maintenance Record Form - All fields are mandatory Aircraft Registration: Maintenance Hangar Location: ( as appropriate) BAPS Ref. No.: ( as appropriate) Aircraft Type (ICAO Code): HKBAC HAECO CASL New Application without BAPS Ref. No. Maintenance Period: (Hong Kong Local Time) In Date: Out Date: In Time: Out Time: Maintenance Item Description:* * Supporting documents i.e. works order is required to support the above description Requested By: Company Name Name and Title of Person Responsible Company Chop & Signature Date Confirmed By Maintenance Hangar: Company Name Name and Title of Person Responsible Company Chop & Signature Date I agree that the subject aircraft will remain at hangar per the duration stated above. I understand that no parking stands at apron will be reserved for aircrafts for the duration stated in the approved HMRF. Early release from hangar and use of parking stands is subject to further evaluation based on availability. HMRF Mar18

14 Appendix II Undertaking by Business Aviation/ General Aviation Aircraft Operators to Airport Authority Hong Kong Introduction 1. In accordance with the Guidelines on Runway Slot / Parking Stand Application for General Aviation / Business Aviation (GA/BA) at the Hong Kong International Airport (HKIA) published by the Airport Authority Hong Kong ( Authority ), GA/BA operators should arrange for runway slots and parking stands before commencing operations at HKIA. 2. The General Aviation / Business Aviation Parking Stand Booking Guidelines published by the Authority ( Booking Guidelines ) sets out the information that GA/BA operators should know when arranging for parking stands at HKIA. 3. The Authority notes one of the purposes for which a GA/BA operator brings an aircraft to HKIA is to arrange for de-registration and re-registration of the Aircraft in Hong Kong in view of a third party who has acquired the Aircraft ( Acquiring Party ). 4. This Undertaking sets out the rights of the Authority and responsibilities of a GA/BA operator in this regard. 5. GA/BA operators are required to complete this Undertaking when making an application for a parking stand. GA/BA operators shall provide all information required in this Undertaking. The Authority reserves the right not to process the application for parking stand if a GA/BA operator fails to submit a completed Undertaking along with its application. Letter of Undertaking Page 1 of 5 Mar18

15 Information of the GA/BA Operator, the Aircraft and Other Relevant Parties 6. Company Information of GA/BA Operator Company Name in Full Capacity of the GA/BA Operator (Please tick as appropriate) Owner of the Aircraft Operator of the Aircraft Agent of seller of the Aircraft Agent of the purchaser / Acquiring Party of the Aircraft Others, please specify: Registered Address Full name of the Contact Person Contact Person Position Address of the Contact Person Telephone Number of the Contact Person 7. Information of the Aircraft Original Registration Number Aircraft Serial Number Aircraft Type Country of Original Registration of the Aircraft Letter of Undertaking Page 2 of 5 Mar18

16 8. Information of Acquiring Party 1 Company Name in Full Registered Address Full Name of Contact Person Position of Contact Person Address of the Contact Person Telephone Number of the Contact Person 9. Information of Local Agent Acting for the Acquiring Party Name of Company Registered Address in Hong Kong Full Name of Contact Person Position of Contact Person Address of the Contact Person Telephone Number of the Contact Person 1 If the GA/BA operator cannot provide both information as required in Clause 8 and 9, it should at least provide the information required in either Clause 8 or Clause 9. Letter of Undertaking Page 3 of 5 Mar18

17 Rights of the Authority in respect of the Aircraft 10. To minimize disturbance to operations at HKIA, GA/BA operator authorizes the Authority, and at the GA/BA operator s own risk, cost and expense to take appropriate actions concerning the Aircraft, including and not limited to repositioning the Aircraft in order to free up resources to support other operations. Responsibilities of the GA/BA Operator 11. In the event that the Acquiring Party (or the local agent acting for the Acquiring Party) fails to provide a confirmed departure schedule, the GA/BA operator shall take full responsibilities of the Aircraft during the Aircraft s stay at HKIA, which shall include but not limited to the following: (a) securing confirmed departure runway slot(s); (b) securing a parking stand; (c) arrangement for ground handling services; (d) payment of landing and parking charges; (e) making arrangement for removal of Aircraft from HKIA; and (f) ultimate departure of the Aircraft by no later than a date to be fixed by the Authority. 12. The GA/BA operator shall indemnify the Authority from and against all costs, claims, expenses, demands and liabilities whatsoever arising out of: (a) its failure to observe and perform its obligations under this Undertaking; and (b) the Authority s exercise of its rights under this Undertaking. 13. Notwithstanding Clause 11, nothing in this Undertaking shall be construed as to limit the Authority s rights to recover any loss, damages or costs incurred against any third party as a result of the Aircraft being brought to HKIA. 14. This Undertaking shall be governed by and construed in accordance with the laws of Hong Kong, each party hereby irrevocably submits to the non-exclusive jurisdiction of the Hong Kong Courts. Letter of Undertaking Page 4 of 5 Mar18

18 15. The Authority and the GA/BA operator do not intend that any of this Undertaking shall be enforceable by virtue of the Contracts (Rights of Third Parties) Ordinance Cap 623, by any person who is not a party to this Undertaking. The GA/BA operator hereby declares that all information given in this Undertaking is true to the best of its knowledge and belief. Company Chop Signature: Date: Name: Position: For and on behalf of [Name of the GA/BA operator] Letter of Undertaking Page 5 of 5 Mar18