TICKET PROCEDURES FOR STUDENT EVENTS IN THE KIMMEL CENTER

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1 NYU Kimmel Center 60 Washington Square South, Room 505 (212) TICKET PROCEDURES FOR STUDENT EVENTS IN THE KIMMEL CENTER TICKETED EVENTS The Kimmel Operations Office and The Center for Student Life may require any student organization planning a major event in the Kimmel Center to use NYU Box Office to print tickets and provide box office services for the event. To request ticketing services, submit the details of your event on our Ticket Services form online at or download the form at and bring it to Lori Moore in Kimmel 505. The form is due no later than 3 weeks prior to the event. Ticket Services reserves the right to refuse service on late requests. NYU ID/GUEST TICKETS: In accordance with NYU policy on the use of University facilities, NYU Box Office will allocate a maximum of 49% of tickets to be sold for an event sponsored by a University organization as Guest tickets. Anyone with a government issued photo ID or an NYUCard can use these tickets. A minimum of 51% of tickets to be sold will be allocated as NYU ID tickets, which must be presented at the Kimmel Center with valid NYU ID. Any organization that wishes to allocate more than 51% of tickets as NYU ID tickets may indicate this on the ticket services Form. Authorization, in writing, from the Kimmel Operations Office and your club s adviser is required to waive these restrictions. For more information on NYU s policy on the use of University facilities, please visit RESERVED TICKETS AND GUEST LISTS RESERVED TICKETS: Event organizers may request up to 100% of their Guest tickets (up to 49% of the total number of tickets) to be reserved for special guests. Any organization that wishes to reserve Guest tickets may indicate the amount on the ticket services form. If more tickets need to be reserved at a later date, NYU Box Office will reserve them based on available inventory. GUEST LISTS: The guest list for the event must be submitted to ticket.services@nyu.edu at least 3 business days before the event date. For each guest on this list, a ticket price must be indicated. Else, the box office will sell the reserved tickets to persons on the list at the regular Guest ticket price. If a guest list is not submitted, the reserved tickets will be released for general sale. A guest list is not required for complimentary tickets. RESERVED TICKET DISTRIBUTION: Reserved Guest tickets will be sold to persons on the guest list at NYU Box Office and/or the satellite box office on the day of the event. Reserved tickets will not be released to event organizers for sale at the event.

2 COMPLIMENTARY TICKETS: Free tickets may be distributed by event organizers. Requests for complimentary reserved guest tickets should be indicated on the ticket services form. Complimentary tickets on reserve may be picked up at NYU Box Office on the day of event for distribution at the door. ADVANCE TICKET SALES Advance tickets will be available for sale at NYU Box Office and online via the NYU Events Calendar within 5-7 business days of submission of the completed ticket services form and meeting with the Ticket Service Manager (Lori Moore). Advance tickets will only be sold to NYUCard-holders. Authorization, in writing, from the Kimmel Operations Office and your club s adviser is required to waive this restriction. ONLINE SALES WITH NYU HOME LOGIN: Before the day of the event, online ticket sales will be accessible to the NYU community via the NYU Box Office Campus Events calendar, which can be found on the NYU Box Office web site (nyu.edu/boxoffice) or the NYU Box Office card on NYU Home. An NYU Home login is required to access the link to access NYU priced tickets. This link is private and not accessible for public use. Violation of this policy may result in the cancellation of the organizer s event by the Kimmel Center. Credit cards are the only form of payment for online ticket purchases. WALK-UP SALES AT NYU BOX OFFICE (OPTIONAL): Before the day of the event, tickets will be available for purchase at NYU Box Office, 566 LaGuardia Place, Tuesday-Saturday, noon-6pm. Please check with NYU Box Office regarding holiday hours if applicable. NYU Box Office accepts cash, credit cards, and Campus Cash. There is a 2-ticket limit on advance ticket purchases made at NYU Box Office. Authorization, in writing, from the Kimmel Operations Office and your club s adviser is required to waive this restriction. Each advanced ticket purchase must consist of at least one NYU ID ticket, with the assumption that the ticket buyer will be attending the event. The other ticket can be either a NYU ID ticket or a Guest ticket. TICKET DELIVERY METHODS You may choose between the following ticket delivery methods: WILL CALL LIST: Event organizers will receive a Will Call list via to check patrons at the door of the event. PRINTED/ELECTRONIC TICKETS Printed tickets will be issued to anyone who purchases tickets in person at NYU Box Office. Customers who have purchased tickets online can pick up their tickets at NYU Box Office on or before the day of the event during regular box office hours. All unclaimed tickets will be provided to event organizers on the day/evening of the event for distribution at the event. Electronic tickets will be issued via only for use with optional ticket scanning service ($80.00 for 90 minutes). An NYU Box Office representative will be on site at the door of the event for a 90-minute period (typically one hour before the event start time until one half-hour after event start time) to scan electronically issued tickets printed at home or presented on a compatible mobile device. DAY-OF-EVENT TICKET SALES AND DISTRIBUTION On the day of the event, tickets will be sold to customers without a NYUCard but with a valid government issued photo ID. TICKET LIMIT: On the day of the event, the 2-ticket limit per customer is suspended, unless otherwise requested. ONLINE SALES: On the day of the event starting at noon, online ticket sales will be accessible to the general public via a link which will be furnished to event organizers.

3 WALK-UP SALES AT NYU BOX OFFICE (OPTIONAL): On the day of the event (for Tuesday-Saturday events), tickets will be available for purchase at NYU Box Office, 566 LaGuardia Place, during its regular box office hours, noon - 6pm. TICKET PRICING: Event organizers can designate a price increase for NYU Tickets for the day of the event on the ticket services form. The price change will take affect at noon on the day of the event. EXTENDED BOX OFFICE HOURS FOR WALK-UP TICKET SALES ($ for 90 minutes): NYU Box Office will open its satellite box office at the kiosk in the Kimmel Center lobby for a 90-minute period (typically one hour before the event start time until one half-hour after event start time) to accommodate tickets sales for the event. You may request additional box office hours ($25 per half-hour) on the ticket services form. For events on days that NYU Box Office is closed (typically Mondays and Sundays) there is a 3-hour minimum for box office operation. NYU Box Office reserves the right to deny requests for satellite box office hours submitted less than 3 weeks before the event date. Please note that unsold tickets will not be consigned to event representatives at any time before or after the box office closes on the day of the event. All ticket sales must be transacted at NYU Box Office or online via the NYU Box Office ticketing system. Authorization, in writing, from the Kimmel Operations Office is required to waive these restrictions. FEES AND PAYMENT Basic service is $ per event. This includes set up and ticket sales for up to 250 tickets. The per ticket fee after 250 sold tickets is $.35. The credit card usage fee is 7.5% of ticket sales revenue. Fees for ticket services will be deducted from ticket sales revenue. The remaining funds will be transferred to the NYU account specified on the ticket services form, or to the NYU Center for Student Life budget office (for All- University Club events), within 15 days of the close of the month in which the event was held. If the event is sponsored by an All-University Club, the form must be signed by an All-University Club Advisor. CONTACT INFORMATION If you have questions about these ticketing procedures or need help filling out the ticket services form, please contact Lori Moore, Manager of Ticket Services, at

4 NYU Kimmel Center 60 Washington Square South, Room 505 (212) TICKET SERVICES FORM: STUDENT EVENTS IN THE KIMMEL CENTER This form MUST be submitted to Ticket Services at least 3 weeks prior to event to guarantee all requested services. If you have questions regarding how to fill out the form, please contact Lori Moore at CONTACT INFORMATION CLUB/ORGANIZATION NAME: CONTACT NAME: PHONE: ADVISOR NAME: NYU ADVISOR VENUE INFORMATION Please indicate the room in Kimmel in which your event will be held: Eisner & Lubin Auditorium (4th floor) Room 914 Shorin Performance Studio (room 802) Other Kimmel Venue (please specify) Rosenthal Pavilion (10th floor) Please indicate the maximum number of tickets to be offered for this event: This quantity may not be more than the maximum capacity of the room for the set-up you choose. EVENT INFORMATION Please include all the event information exactly how you would like it to appear on printed tickets. NAME OF EVENT: DAY AND DATE OF EVENT: TIME OF EVENT: TIME DOORS OPEN: DESCRIPTION OF THE EVENT (Please include, if available, the URL of the club/organization s web site): Send text description and event image/logo to ticket.services@nyu.edu for inclusion on the event s online ticketing page. THIS EVENT IS: For NYUCard-holders only For any college student w/id Open to the Public Other (please indicate): TICKET SALES INFORMATION PRICE OF EACH TICKET: NYU Ticket prices: Advance: $ Day-Of-Event: $ GUEST Ticket prices: $ (NYU ID or Gov t ID) PERCENTAGE OF TICKETS TO BE PRINTED AS GUEST TICKETS: % (maximum 49%) Kimmel Stud FA17

5 GUEST/RESERVED TICKET INFORMATION NUMBER OF TICKETS TO BE RESERVED FOR GUEST LIST: PRICE OF RESERVED GUEST TICKETS: $ A Guest List must be submitted to Ticket Services within 3 business days of the event, or reserved tickets will be released for general sale. Complimentary reserved tickets do not require a list and can be picked up on the day of the event at Ticket Services, Kimmel 505. PURCHASING OPTIONS (choose one or both): ONLINE TICKET SALES via NYU Calendar event page. Advance ticket sales accessible to NYU community with NYU Home log-in. Day-of event tickets available to the general public. IN-PERSON TICKET SALES at NYU Box Office during regular business hours. Advance ticket sales accessible to NYU community with valid NYU ID. Day-of event tickets available to the general public TICKET DELIVERY (choose one): WILL CALL LIST Audience must check in at event with ID. Patron list will be sent to event organizer at times requested below: FIRST PATRON LIST: (date and time) SECOND PATRON LIST: (date and time) PRINTED/ELECTRONIC TICKETS Audience must present tickets for admission, check in at event with ID, or present e-ticket for optional electronic scanning (see below). OPTIONAL SERVICES (choose one or both): On-Site Ticket Scanning ($80.00 for 90 minutes) A Ticket Services representative will be on site at the door of the event for a 90-minute period (typically one hour before the event start time until one half-hour after event start time) to scan electronically issued tickets printed at home or presented on a compatible mobile device. You may request additional ticket scanning time, at the rate of $20.00 per half hour, in the space below. TICKET SCANNING START TIME: END TIME: Satellite Box Office for Walk-Up Ticket Sales ($ for 90 minutes) - Ticket Services will open its satellite box office in the Kimmel Lobby for a 90-minute period (typically one hour before the event start time until one half-hour after event start time) to accommodate ticket sales for the event. You may request additional box office time, at the rate of $25.00 per half hour, in the space below. SATELLITE BOX OFFICE OPENING TIME: CLOSING TIME: TICKET SERVICES FEES Basic service is $ per event. This includes set up and ticket sales for up to 250 tickets. The per ticket fee after 250 sold tickets is $.35. The credit card usage fee is 7.5% of ticket sales revenue. Fees for ticket services will be deducted from ticket sales revenue. The remaining funds will be transferred to the NYU account you specify. If your event is sponsored by an All-Square Club, please indicate this in the area provided below. ACCOUNT #: _ - - _ - _ PERSON AUTHORIZED TO TRANSFER FUNDS: Print name and phone number or . Check here if you are an All-University Club and have this form signed by your adviser below: Signature of SAB/All-University Club Adviser I have read the information on the front and back of this form carefully and agree to its terms. Your Signature: Date: Kimmel Stud FA17