Marshall University Compliance Office for Athletics. Complimentary Tickets

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1 Athletic Department Staff Home Athletics Events - Regular season: Selected employees of the Athletic Department are permitted complimentary tickets for home athletic events. This list is determined and subject to review by the Director of Athletics. For football, men s basketball, and women s basketball these tickets are issued in season ticket form. Tickets must be picked up and signed for by the recipient at the Athletic Ticket Office. Please refer to the following schedule for the positions that receive tickets and their respective quantities. Position FB MBB WBB Head Football Coach Asst. Football Coaches Football Graduate Assistants Team Doctor Team Medical Fellow Athletic Training Full Time Staff Head Football Trainer Football Clerical Head Basketball Coach (Men) Asst. Basketball Coach (Men) Basketball Graduate Assistants (Men) Head Basketball Coach (Women) Asst. Basketball Coaches (Women) Director of Athletics Associate Director of Athletics Sports Information Director Sports Information Full Time Staff Associate VP for Athletic Development Director of Athletic Development Big Green Administrative Asst Ticket Office Full Time Staff Administrative Staff Marketing Full Time Staff Facilities Full Time Staff Cheerleading Head Coach Olympic Sports Head Coaches Olympic Sports Asst. Coaches B.H.S.A.P Full Time Staff Band Director and Assistant Faculty Athletic Representative 2 2 2

2 Olympic Sports All members of the Athletic Department staff may receive complimentary admissions for themselves and members of their immediate family to home regular season Olympic Sporting events where admission is charged. To receive admission the staff member must identify himself/herself to the Ticket office staff member on duty. The staff member s ticket usage and signature will be recorded on the game day complimentary pass list. Athletic Department Staff Away Athletic Events Football Complimentary Members of the Athletic Department who qualify as either football program personnel or as essential travel party personnel will receive complimentary tickets to regular season away football games. Please see the schedule (appendix A-1) for clarification of said personnel and ticket benefits. These tickets do not need to be ordered, the ticket office will distribute these tickets during the week prior to the game. All tickets will be issued through the athletic ticket office and kept on record for compliance review. The Director of Athletics may make changes to the above policy for post season play. Men s Basketball Complimentary Members of the Athletic Department who qualify as either men s basketball program personnel or as essential travel party personnel are eligible to receive complimentary tickets to regular season away basketball games. Please see the schedule (appendix A-2) for clarification of said personnel and ticket benefits. Ticket requests need to be submitted to the ticket office on a game by game basis. Guaranteed purchase All athletic department personnel are guaranteed the right to purchase 2 tickets for away games. The ticket office will determine the location of these tickets, which will be a block amongst other athletic department complimentary tickets. For high demand games (games which availability will be determined by priority points, i.e. Virginia Tech) the ticket office will send each staff member an order form to order these 2 tickets. Additional purchase Staff members may order additional tickets, however these orders and the seating location of these tickets are subject to the Priority point guidelines (see below for a brief synopsis). Staff members will receive Priority ordering information for all away games. Big Green/Athletic Ticket Office Priority Point Ticket Guidelines Priority points are given and accumulated based on support of the Big Green and continuous season ticket purchases. In order to utilize Priority for tickets, orders must be placed prior to the Priority Deadline. Order quantities determined by current Big Green giving level. Ticket orders are filled in order of Priority. After (if) all orders with Priority are filled, non-priority orders will be filled based on order date. Maximum quantity for non-priority orders is 4 tickets.

3 Student-Athlete Complimentary Admissions Football Player comp admissions will be distributed in accordance with NCAA Bylaw The Athletic Ticket Office will oversee and audit all complimentary ticket requests and issuance. Hard tickets will not be issued; guests of student-athletes will be permitted through a complimentary ticket gate on game day only. Student athletes may give their tickets to the guests of other players, however, only the student-athlete who is giving the complimentary tickets may add or change the names of his recipients. Home Games Each individual on the team roster (designated by the coaching staff) will be provided with four (4) complimentary admissions. Away Games Each player on the travel squad list (designated by the coaching staff) will be provided with three (3) complimentary admissions. The Athletic Ticket Office will coordinate, with the Director of Football Operations, a time for student-athletes to designate their complimentary ticket recipients. This time will be coordinated around a mandatory team meeting, meal, or event at least 3 days prior to the game. The appointed Ticket Office staff member in charge of player sign-up will be present at the sign up time with the appropriate forms (see appendix) to be filled out by the student-athletes. The staff member will oversee all sign up; verifying student-athletes adhere to all NCAA and Athletic Department policy. Any additions or changes after the initial sign up time must be coordinated directly with the appointed Ticket Office staff member. Late requests and changes will only be accepted by the student-athlete and will not be guaranteed. Locations may be sacrificed to accommodate any additions or changes after the initial signup period. See Department Compliance Manual for additional information. Procedure At the beginning of the season the Director of Football Operations will provide the Ticket Office with a team roster designating who will be eligible for home game complimentary admissions. A separate travel party list will be provided, once determined and will be updated as the season progresses. The Director of Football Operations will also keep the ticket office informed of any changes with respect to any additional student-athlete benefits. Following the sign up period the Ticket Office will enter the information into a computer database and collate data. A label will be created that indicates; the game, the game date, the recipients name, who gave them the ticket, and whom the hosts name. The labels will be affixed to an admission card and a ticket will be attached based on who the recipient is a guest of. This will allow the ticket office to sit all the guests of a particular student athlete together. The ticket will be attached to the admission card by the audit stub to allow for proper record retention and stubbed ticket issuance. Once tickets are attached the admission cards will be filed in alphabetical order by recipient name.

4 On game day for home events, tickets can be picked up at the complimentary admissions entrance, located at Gate A. The guest must present valid ID and sign the admission card next to their name. The ticket office staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. Away: On game day for away events, tickets can be picked up at the complimentary admissions entrance. The guest must present valid ID and sign the form sign next to their name. The ticket office staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. Following the game the appointed Ticket Office staff member will reconcile all complimentary ticket use. Tickets printed will match the sum of the deadwood and the picked up tickets. All picked up tickets must have the audit stub. After reconciliation these records will be stored in compliance with the Ticket Office records retention policy. Student-Athlete Complimentary Admissions Basketball Player comp admissions will be distributed in accordance with NCAA Bylaw The Athletic Ticket Office will oversee and audit all complimentary ticket requests and issuance. Hard tickets will not be issued; guests of student athletes will be permitted through a complimentary ticket gate on game day only. Student-athletes may give their tickets to the guests of other players, only the student-athlete who is giving the complimentary tickets may add or change the names of his recipients. Home Games Each eligible team member (designated by the coaching staff) will be provided with four (4) complimentary admissions. Away Games Each player that makes the travel squad (designated by the coaching staff) will be provided with three (3) complimentary admissions. Procedure At the beginning of the season, an Administrative Assistant from the Basketball Program will pick up a supply of complimentary admission cards to last for all home games. It is the Administrative Assistant s duty to get the names of the student athletes guests and have the student athlete to sign the back of the complimentary admission card verifying that they understand the MU and NCAA policy. The Administrative Assistant will deliver the cards to the Ticket Office the day of the event. The tickets will then be stapled to the back of the card by the audit stub to allow for proper record retention and stubbed ticket issuance. Once the tickets are attached to the back of the cards, they will be filed in alphabetical order by the player s last name. On game day for home events, tickets can be picked up at the complimentary admissions table located on the E level of the Cam Henderson Center, 3rd Avenue side. The guest must present valid ID and sign the form next to their name. The ticket office

5 staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. Following the game, the appointed Ticket Office staff member will reconcile all complimentary ticket use. Tickets printed will match the sum of the deadwood and the picked up tickets. All picked up tickets must have the audit stub. After reconciliation, these records will be stored in compliance with the Ticket Office record retention policy. Away: The ticket office will provide a pass list (noting columns for the players/coaches name, guests, and signature) and a list of the complimentary ticket locations to the Assistant Coach in charge of handling the complimentary admissions. The Ticket Office will give the complimentary tickets to the administrative assistant traveling with the team. The Assistant Coach will coordinate and supervise complimentary ticket sign up with the student-athletes. All student-athlete and coaching staff guests must be documented on the pass list. It is the coach s responsibility to account for all 60 complimentary tickets regardless of whom they are for or whom they are from. The Assistant Coach will then give the pass list to the Administrative Assistant, who will then give the list and tickets to the host institution Ticket Office for distribution. All complimentary tickets must be distributed in agreement with NCAA rules and regulations. Once the event is completed, the visiting site ticket manager will mail all ticket stubs, deadwood, and the pass list (complete with signatures) to the Ticket Office, as stated in the upper right corner on the first page of the pass list. Once the Ticket Office receives the above mentioned ticket records, the appointed Ticket Office staff member will reconcile all complimentary ticket use. Tickets used will match the sum of the deadwood and the picked up tickets. All picked up tickets must have the audit stub. After reconciliation these records will be stored in compliance with the Ticket Office records retention policy. Student Athlete Complimentary Admissions Olympic Sports Player comp admissions will be distributed in accordance with NCAA Bylaw Each eligible team member (designated by the coaching staff) will be provided with four (4) complimentary admissions. The Ticket Office will oversee and audit all complimentary ticket requests and issuance. Hard tickets will not be issued; guests of student athletes will be permitted through a complimentary ticket gate on game day only. Student-athletes may give their tickets to the guests of other players, only the student-athlete who is giving the complimentary tickets may add or change the names of his recipients. Procedure-Home The Ticket Office will provide templates of complimentary pass lists to the coaches of Olympic Sports which admission is charged. The coaches will coordinate sign up with their student athletes. The completed lists will be delivered to the Ticket office by noon on the day of the game. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, at the table or booth

6 operated by the Ticket Office. The recipient must present valid ID and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Procedure-Away The Ticket Office will provide templates of complimentary pass lists to the coaches of Olympic Sports who may need to submit pass lists for road events. The coaches will coordinate sign up with their student athletes. The completed lists should be delivered to the host institution. Student-Athlete Complimentary Admissions Cheerleaders Cheerleader comp admissions will be distributed in accordance with NCAA Bylaw For regular season home events, team members who are active participants in the event (designated by the coaching staff) will be provided with two (2) complimentary admissions. Away complimentary tickets will be subject to availability. The Ticket Office will oversee and audit all complimentary ticket requests and issuance. Hard tickets will not be issued; guests of student athletes will be permitted through a complimentary ticket gate on game day only. Student-athletes may give their tickets to the guests of other players, only the student-athlete who is giving the complimentary tickets may add or change the names of his recipients. Procedure-Home The Ticket Office will provide templates of complimentary pass lists to the coaches of Olympic Sports which admission is charged. The coaches will coordinate sign up with their student athletes. The completed lists will be delivered to the Ticket office by noon on the day of the game. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, at the table or booth operated by the Ticket Office. The recipient must present valid ID and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Prospective Student-Athlete Admissions Prospective student-athlete complimentary admissions will be distributed in accordance with listed NCAA by-laws. On an official paid Bylaw (3.7.5) or unofficial visit Bylaw ( ), the prospect may receive three (3) complimentary admissions for him/herself and those accompanying the prospect. PSA can receive the above admissions for regular season home events only. In all cases, admission is issued at the complimentary pass gate and through a pass list or admission card. No hard tickets will be issued. The list of names of PSA's is the responsibility of the coaching staff and must submitted to the ticket office in a legible form. For home football games, all PSA requests must be

7 delivered to the Ticket Office by the end of the day, 3 days prior. For home basketball and Olympic sporting events, all PSA requests must be made available to the Ticket Office by noon on the day of the game. PSA requests must be in written form or and should include the game, game date, visit type, sport, PSA name, and quantity of PSA guests. See Department Compliance Manual for additional information. Procedure For Football PSA at Home Football games: The Football program receives and entertains football PSA s prior to home games through front entrance of the Shewey Athletics Building. To help facilitate this procedure and to issue the PSA and accompanied guests their complimentary ticket the ticket distribution will occur at the Shewey Building. The football program will inform the ticket office how many tickets they will need for PSA s, these tickets will be issued to the Director of Football Operations or his appointed staff member. The tickets will be issued using a pass list that indicates the game, game date, PSA name, and quantity of PSA guests. The PSA must present valid ID and sign the list next to his name. The staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. When the pre-game PSA reception has ended the PSA s will no longer be able to enter the Shewey building. The appointed football delegate will bring the list, the unused tickets, and the stubs to the complimentary ticket gate and give them to a member of the Ticket Office staff. Football PSA s will now be required to enter through the recruit line at the complimentary ticket gate. Above procedure will be followed with respect to ID, signature required, and stubbing tickets. For all other PSA s at Home football games: Lists will be delivered to the Ticket office as described in the above PSA policy. The Ticket Office will enter these names into a database and create a label documenting the game, game date, visit type, sport, PSA name, and quantity of PSA guests. This label will be affixed to an admission card, onto which the requested number of tickets will be attached by their audit stubs. Distribution will be on game day only, through the recruit line at the complimentary ticket gate (Gate A). The PSA must present valid ID and sign the admission card next to their name. The ticket office staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. For all PSA s at Men s Basketball: Lists will be delivered to the Ticket office as described in the above PSA policy. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, through the recruit line at the complimentary ticket gate, E entrance. The PSA must present valid ID and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub with the seat location on it. The other end of this ticket will be kept for auditing. For all PSA s at Olympic Sports: Lists will be delivered to the Ticket office as described in the above PSA policy. The Ticket Office will review and collate these lists and prepare them for the game.

8 Distribution will be on game day only, at the table or booth operated by the Ticket Office. The PSA must present valid ID and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Following the game the appointed Ticket Office staff member will reconcile all complimentary ticket use. Tickets printed will match the sum of the deadwood and the picked up tickets. All picked up tickets must have the audit stub. After reconciliation these records will be stored in compliance with the Ticket Office records retention policy. High School Coaches Admissions Members of State High School Coaching Associations may receive 2 complimentary admissions to regular season home games; tickets will be distributed in accordance with NCAA Article Each high school coach will be provided with a maximum of two complimentary admissions issued through a pass list. No hard tickets will be issued. To receive their admission, coaches must show proof of identity as well as a State Association Coach's card. All requests for tickets will be handled through the respective athletic program office. For home football games, all requests must be made available to the Ticket Office by the end of the day, 3 days prior. For home basketball and Olympic sporting events, all requests must be made available to the Ticket Office by noon on the day of the game. See Department Compliance Manual for additional information. Procedures Home Football games: Lists will be delivered to the Ticket office as described in the above H.S. Coach complimentary ticket policy. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, at the H.S. Coach complimentary admission gate, Gate D. The H.S. Coach must present valid ID, his/her State Association Coach's card, and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Home Men s Basketball games: Lists will be delivered to the Ticket office as described in the above H.S. Coach complimentary ticket policy. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, at the complimentary admission gate (Entrance E). The H.S. Coach must present valid ID, his/her State Association Coach's card, and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Home Olympic Sports: Lists will be delivered to the Ticket office as described in the above H.S. Coach complimentary ticket policy. The Ticket Office will review and collate these lists and prepare them for the game. Distribution will be on game day only, at the table or booth

9 operated by the Ticket Office. The H.S. Coach must present valid ID, his/her State Association Coach's card, and sign the list next to their name. The ticket office staff member on duty will issue them a ticket stub for admission. The other end of this ticket will be kept for auditing. Following the game the appointed Ticket Office staff member will reconcile all complimentary ticket use. Tickets printed will match the sum of the deadwood and the picked up tickets. All picked up tickets must have the audit stub. After reconciliation these records will be stored in compliance with the Ticket Office records retention policy. Complimentary Admissions Post Season (Conference and NCAA) Complimentary admissions for prospective student-athletes and High School coaches are not permitted for post-season events. Complimentary ticket benefits for post season play will adhere to NCAA and conference guidelines. Institutionally, individual recipients and benefits will be based upon regular season away game policy and procedure.

10 Marshall University Away Basketball Game Travel Party Ticket Allotment** Basketball Team Travel Party # of Tix Total IND. Per Tix Method of issuance Players Pass list Coaches/Staff varies remaining 24 Hard tickets Consists of: Head Coach Assistant Coaches (3) GA s Managers Trainer(s) Total: 60 Essential Travel Personnel To qualify for essential travel personnel ticket benefits; the individual must be involved in a department-related service for the game. Big Green Hard ticket Athletic Director Hard ticket Assistant AD s Hard ticket SID Hard ticket Assistant SID Hard ticket Ticket Manager Hard ticket Radio Broadcast Hard ticket Athletic Department Usage Basketball Travel Party 24 Basketball Players 36 Essential Travel Personnel 15 Total: 15 Total: 75 **All allocations subject to change at the discretion of the Director of Athletics.