TRAVEL CLAIMS. 4. Address: Always 1801 N Lincoln Blvd., Oklahoma City, OK not your office address or home address.

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1 TRAVEL CLAIMS Below are basic guidelines and information to help you complete a form (OSF Form 19). The numeric items below correspond to the numbers on the attached form. Examples are also included. Although this document covers most common scenarios, there may be exceptions or unusual circumstances that require consultation with Accounting. 1. Agency Business Unit: Always Claim Of: Print your name. 3. PeopleSoft Vendor ID#: Employees are assigned a vendor number through the PeopleSoft system. This is a 10-digit ID number, not your 6-digit Employee ID number. If you do not know your Vendor ID#, leave this area blank. 4. Address: Always 1801 N Lincoln Blvd., Oklahoma City, OK not your office address or home address. 5. Against Agency, Bd, Comm., Dept.: Always ODWC 6. Is car gov. owned? Check yes or no. You always need to complete this, even if you were not the driver of the vehicle (e.g., rode with another employee, dropped off at the airport, etc). 7. License No: Fill in the vehicle s license number (required), no matter who owns the vehicle (state or private). 8. Is claimant a state official or employee? This refers to you, the employee for whom the claim is being completed - check Yes 9. Official Duty Station: The city or town in which your office is located. For example, if you work at the Arcadia Conservation Education Area in Edmond, write Edmond. 10. Nature of Official Business: Provide a meaningful description of your travel. For example, instead writing Seminar or Event, you should write ODWC Wildlife Expo. Please be specific. 11. Assignment: Leave this area blank. 12. Point Travel Status Began, Each Point Visited, and Point Travel Status Ended: Enter the city/town and state for each leg of the trip. These points should always be city names not landmarks (i.e., not WMA or ACEA or Wichita Mountains ). All travel claims must include points of travel, even if you are only claiming parking, registration fees, etc. You must leave and/or return to your Official Duty Station unless it is fewer miles to/from your home, or if it is the weekend. If it is fewer miles you must submit the

2 ODOT mileage calculator to document the mileage for both starting points. See #14 Mileage. If traveling out-of-state, print the city/state where you started, the city/state where the airport is located (if different from departure city) and the destination city/state. For example, on the departure date: McAlester, OK to Tulsa, OK; Tulsa, OK to San Diego, CA. On the return date: San Diego, CA to Tulsa, OK; Tulsa, OK to McAlester; OK. If you are only claiming vicinity mileage, enter the city name (e.g., Tulsa Vicinity. 13. Date: Complete the year at the top of the column, and the month/day for each line that will contain travel-related information. 14. Mileage: If claiming mileage, fill in the appropriate boxes for Map Miles (city to city) and Vicinity Miles (driven around at the travel destination). If you drive your personal vehicle in-state, you can claim mileage. If you drive your personal vehicle out-of-state, you can claim the lesser of the following: the single coach class airfare (or commuter plane fare) vs. Map Miles. If you rode with another person to reach the destination, place an asterisk (*) in the Map Miles column, and in the body of the claim print: *Rode with another employee, not claiming mileage. If you travel to/from your destination from your home instead of your Official Duty Station (only allowable if it is fewer miles or a weekend) please note on the form Travel to/from home because less mileage. To document Map Miles, you must submit the ODOT Mileage Table: If the city you are traveling to/from is not listed, you must then use the Rand McNally Mileage Calculator: Print the Mileage Tables only (directions not needed). Track Vicinity Miles using your odometer. 15. Travel Status Hour: In the Entered column, write the time you left your duty station on the date listed in the same row, item #13. In the Ended column, write the time you returned, on the date listed in the same row, item #13. These times should be the same as reflected on your timesheet. Please use military time or a.m./p.m. Must be completed even if only requesting reimbursement for registration, parking or mileage.

3 You must include an agenda indicating the start and ending dates and times of meetings. Travel status can begin no more than 24 hours before the start of the meeting and extend no more than 24 hours after the end of the meeting. 16. Number of Days/Hours: On the line reflecting the final leg of the trip, enter the total number of days and hours for the whole trip (not per day). These numbers will be used to calculate per diem. 17. Per Diem Rate: This is the daily per diem rate associated with the travel destination point, as determined by the county of the lodging facility. Per diem can only be claimed for periods that are in travel status. The basic guideline for travel status, with or without support of an overnight public lodging receipt, is 18 hours or more. Per diem rates vary depending on location. A complete listing of locations and rates can be obtained from the Government Services Administration s (GSA) per diem web site: Enter the City and State or the Zip Code where the hotel is located and print the chart to accompany the travel claim. To print the entire width of the table: click File, click Print Preview, change Shrink to Fit to 70%, click printer icon. In Oklahoma, there are three rate categories. For Oklahoma County, the per diem rate is $66.00/day ($16.50 per quarter). For the City of Enid, Garfield County the per diem rate is $56.00/day ($14.00 per quarter). For the rest of the state, the per diem rate is $46.00/day ($11.50 per quarter). If you stay with a friend or relative rather than in public lodging, you may claim the regular per diem rate plus an additional $10.00 per day (per diem in lieu of subsistence). This does not apply to camping. For example, in most of Oklahoma the per diem rate would become $56.00 per day. Note this on a lower line: *No lodging, stayed with friends/family; claiming per diem in lieu of subsistence. 18. Per Diem Amount: This is the total per diem available for the number of days and hours of your trip, entered in the same row as the last day of travel. Use the OSF Per Diem Calculation Table: For example, if an employee was in overnight travel status and obtained lodging in Edmond (Oklahoma County), the per diem rate of $66 would apply. For a trip spanning 2 days and 12 hours, the maximum per diem reimbursement would be $165. However, if the trip was to Stillwater, the standard rate of $46/day would apply. In this case, the same length of trip (2 days, 12 hours) would yield a maximum per diem reimbursement of $

4 If any meals were provided, they will later be deducted at the rate of ¼ of a day s per diem for each meal provided. See #21A/B & #22 below. If you choose not to claim per diem, you must still complete the Travel Status Hours. In the Per Diem Amount put an asterisk referencing a statement in the body of the claim: *Not claiming per diem. 19. Lodging Amount: On the same row as your final travel day, enter the total lodging amount. Lodging reimbursement rates will vary depending on the location of travel. A complete listing of locations and rates can be obtained from the Government Services Administration s (GSA) per diem web site: Enter the City and State or the Zip Code where the hotel is located and print the chart to accompany the travel claim. To print the entire width of the table: click File, click Print Preview, change Shrink to Fit to 70%, click printer icon. In Oklahoma, there are two rate categories. In Oklahoma County, the maximum reimbursement for lodging $81.00/day. For the City of Enid, Garfield County the maximum reimbursement for lodging is $81.00/day. For the rest of the state, the maximum reimbursement for lodging is $77.00/day. You are always encouraged to stay at the designated hotel while at meetings, seminars, and conferences to ensure eligibility for full reimbursement. If you stay at the designated lodging, you may be reimbursed for the full amount plus tax, even if it exceeds the GSA rate, assuming you provide proper documentation (an original, itemized lodging receipt, plus the information declaring the designated hotel). Attach an original, itemized, hotel receipt. It must show a zero (0.00) balance or include a credit card receipt with the hotel bill. If paid by check, include copies of both sides of the cleared check. If you paid for lodging with your personal VISA card you must submit a photocopy of your card showing the last 4 digits and your name (other numbers blacked out) to verify payment was not made with the State VISA Travel P-Card. If you shared a room with another employee and each of you paid your part of the bill, please make a notation on the claim as to which employees shared the room. If you shared a room with another employee and you paid the entire hotel bill, you can claim the entire amount on your travel claim. You will need to make a notation on the claim that you paid the entire bill yourself and list the other employees that shared the room with you.

5 If you shared a room with another employee and they paid the hotel bill, note on your claim the name of the other employee and that s/he paid the bill. If you stayed with friends or family instead of in public lodging, leave this blank and make a notation on the claim: *No lodging, stayed with friends/family. If you wish to claim per diem in lieu of subsistence, see #17 above. If the agency was direct-billed for your hotel, enter $0.00 here and indicate in area #29 below. If other items are reflected on the hotel bill (parking, business calls, etc), do not include those items here. They are reported in items #30 & #31below. If you choose not to claim lodging, you must still complete the Travel Status Hours. In the Lodging Amount column, put an asterisk referencing a statement in the body of the claim: *Not claiming lodging. 20. Total Per Diem/Lodging: Enter the sum of the per diem and lodging. 21. Less meals provided: Any meal provided by the hotel or meeting should be considered meals provided. Use #21A to list the number of meals provided and #21B to indicate the ¼ per diem rate. For example, if the per diem is $46.00, then ¼ is $11.50 per meal provided. 22. Total dollar amount for meals provided: Multiply #21A by #21B and enter here as a deduction. This number should be entered in both columns. 23. Totals: Sum the totals for each column. Verify that #23A = #23B (per diem total) + #23C (lodging total). Also verify that #23A = #20 - #22. Once verified, enter #23B (per diem claim) and #23C (lodging claim) next to the appropriate object accounting code at the top of the form. Note: If the final destination for a trip is out-of-state, all expenses should be entered using the out-of-state object accounting codes at the top of the form (right set of codes), even for expenses incurred while in Oklahoma (i.e., mileage to airport, airport parking, etc). 24. Total Miles: Sum the total of the Map Miles and Vicinity Miles here. 25. Mileage Reimbursement Rate: The mileage rate for travel beginning January 1, 2014 is 0.56 per mile. Print exactly 0.56 this area. Note: The attached examples use mileage rates in effect at the time of travel for the example (2012). Mileage rates are set by the IRS and can change periodically. Be sure you are using the current rate for the period when the travel expense was incurred. 26. Total Mileage Claim: Multiply the total miles (#24) by current mileage rate (#25). You may now round to the nearest cent. This number should be entered in both

6 columns. Also, enter this value at the top of the form next to the appropriate object accounting code. 27. Trip Optimizer: As a non-appropriated agency, ODWC is exempt from the requirements of using the Trip Optimizer. Check this box. 28. Mode of Public Transportation: By what means did you travel? In this space write the appropriate note. For example, Drove agency vehicle, Drove personal vehicle, Dropped off/picked up at airport by family or Rode in agency vehicle. You may have traveled by more than one means, if you drove your personal vehicle to the airport and then caught a flight. No matter which option you used, the vehicle License Number must be listed in #7. Don t forget to document mileage for reimbursement, as discussed in #14 above. The employee must get approval from their Supervisor prior to any trips that involve driving a personal vehicle. If you choose to drive your own vehicle to an out-of-state conference instead of flying, the maximum that you can be reimbursed for mileage is equivalent to the round-trip state airfare rate, plus the cost of mileage it would have taken to drive to/from the airport. To ensure reimbursement, compare prices and document before taking the trip, in consultation with Accounting. Using the ODWC Travel P-Card is the preferred method of obtaining airline tickets to conferences. However, if you do not get your airline ticket through ODWC, be sure you use an approved state travel vendor in your area and compare prices and document before taking the trip, in consultation with Accounting. You can only be reimbursed for the state airfare rate or less. Only if you self-purchase airline tickets, write the airline carrier name in this spot (e.g., Delta ). Write the dollar amount in #28A and at the top of the form next to the appropriate object accounting code. Attach itinerary and proof of payment, (i.e. your credit card receipt, front and back copy of cleared check, etc). For all airline travel, attach a copy of the itinerary and boarding passes. 29. Agency Direct Purchase: If the ODWC was billed for part of your travel, indicate as appropriate in the blank to the left (i.e., airfare or lodging ). 30. Itemized Local Transportation: List total amount for each line: Taxi, Shuttle, Rental Car, and other local transportation costs (i.e. subway, bus, etc). You must submit original receipts with the claim. If receipts are not available, you will not be reimbursed for anything $25.00 or over. For expenses paid by check, include copies of both sides of the cleared check.

7 When traveling, it is always a good idea to ask the sponsors of out-of-state conferences and seminars about transportation to and from airport to designated hotels or locations of meetings. Rental car arrangements are made by the Agency Travel Coordinators, but paid by the employee using their P-Card or personal credit card. Fuel must be purchased before returning the car by the employee with a personal card and is eligible for reimbursement. Rental car expenses will be strictly reviewed by OSF to evaluate the business necessity, particularly if you are staying at the designated hotel location or if the mileage usage appears excessive relative to the stated purpose of travel. Proper documentation is required for approval (i.e. original paid rental car receipt and note regarding business necessity of rental car). The approving chief s signature on the travel claim form shall attest to the business necessity of the expense. The cost of a rented vehicle used both for personal and business travel must be prorated for reimbursement of the business portion of the expenses only. Vehicles rented within the state and for in-state travel cannot exceed the standard mileage rate authorized for privately owned vehicles. Vehicles rented within the state for out-of-state travel cannot exceed the cost of single coach class round trip airfare. 31. Itemized Miscellaneous Costs: List total amount for each line: registration fees, business telephone charges, parking, tolls and other miscellaneous costs (baggage, rental car gasoline, hotel internet). You must submit original receipts with the claim. If receipts are not available, you will not be reimbursed for anything $25.00 or over. For expenses paid by check, include copies of both sides of the cleared check. # of meals included in Registration: If meals were provided by the meeting and included in the registration fee, indicate in #31A. (Any meal with hot items available should be considered a provided meal.) This number may be fewer than the number deducted in #21A above, if some meals were provided by the hotel (i.e., breakfast) and covered by the meeting registration (i.e., banquet or lunch). 32. Total Itemized Misc: Sum all the reimbursement items listed in #31. Write the dollar amount in #32 and at the top of the form next to the appropriate object accounting code. 33. Total Local Transp.: Sum all the reimbursement items listed in #30. Write the dollar amount in #33 and at the top of the form next to the appropriate object accounting code.

8 34. Total Amount Claimed: Use this space to indicate the total travel reimbursement request. Sum (#23A + #26 + #28A + #32 + #33). Enter the total reimbursement claim at the top of the form, under your name in the FOR box. At the top of the document, complete the in-state and out-of-state summaries: 35. In-State Travel Subtotal: Sum (#26 + #23B + #28A + #32 + #23C) 36. Out-of-State Travel Subtotal: Sum (#26 + #28A + #23B + #33+ #32 + #23C) Remember, if the final destination for a trip is out-of-state, all expenses should be entered using the out-of-state object accounting codes, even for expenses incurred while in Oklahoma (i.e., mileage to airport, airport parking, etc). 37. Total Amount of Travel Claim: Sum (#35 + #36). Check to verify that this matches #34. Bottom of document: 38. Declaration: Print your name here. 39. Claimant Signature: Sign your name. 40. Claimant Signature Date: Indicate the date you signed the claim. Must be on or after the date travel has ended. 41. Manager s Approval Signature: The chief of your division and/or your supervisor must sign here. 42. Manager s Approval Signature Date: Indicate the date your supervisor or chief signed the claim. Must be on or after the date travel has ended.

9 MUST BE ATTACHED TO A CLAIM JACKET VOUCHER FORM 15A OTHER AUTHORIZED COVER FORM OSF FORM 19 AGENCY BUSINESS CLAIM OF: #2 (Revised 10/11) UNIT # PeopleSoftVendor ID#: #3 STATE OF OKLAHOMA FOR AGENCY USE: # N LINCOLN BLVD Travel Voucher Address: OKLA CITY, OK IN-STATE OUT-OF-STATE FOR IS CAR GOV. OBJECT ACCT AMOUNT OBJECT ACCT AMOUNT OWNED? Mileage # Mileage #26 $ #34 YES # Per Diem #23B Transp #28A AGAINST NO Public Trans #28A Per Diem #23B Agency, Bd., Misc # Local Trans #33 Comm., Dept. #5 ODWC LICENSE NO.: Lodging #23C Misc. #32 ASSIGNMENT # Lodging #23C I hereby assign this claim to IS CLAIMANT A STATE NON-EMPLOYEE #11 OFFICIAL OR EMPLOYEE? All Travel and authorize the State Treasurer to issue a warrant in payment YES #8 to said assignee. NO Sub-Total $ #35 Sub-Total $ #36 #11 OSF-Audited By: Total Amount $ #37 Claimant Signature OFFICIAL DUTY STATION: #9 #12 #12 NATURE OF OFFICIAL BUSINESS: #10 Show point travel status began, each point visited and the point travel status ended. (Vicinity only travel should show general geographical area, e.g., Tulsa Vicinity) Date Year #13 Mileage Claimed #11 Date Mo. Day Map Vicinity Entered Ended Days Hrs Rate Amount #13 #13 #14 #14 #15 Travel Status Hour Number Lodging Amount #13 #13 #14 #14 #15 #16 #16 #17 #18 #19 #20 of Per-Diem TOTAL PER DIEM / LODGING #21A Less meals provided #21B < #22 > < #22 > #23 #23 #23 #23 #23B #23C #23A TOTALS #24 TOTAL #25 Per Mile = $ #26 * Results $ #26 Trip Optimizer Used for Mileage Comparison Exempt from Trip Optimizer #27 (Place 'X' in appropriate box per Title 74, 85.45l) * Must be lowest amount from the Trip Optimizer results. (Multiple trips total if necessary) >>MUST ATTACH COPY OF TRIP OPTIMIZER RESULTS TO THE VOUCHER. (ALSO, UNAVAILABILITY NOTICE OF RENTAL CAR) << >>For accurate results the optimizer calculation must be performed prior to trip < < MODE OF PUBLIC TRANSPORTATION #28 ITEMIZED LOCAL TRANSPORTATION #29 AGENCY DIRECT PURCHASE: (X) TOTAL PUBLIC TRANSP.: #28A TAXI: #30 RENTAL CAR: #30 ITEMIZED MISCELLANEOUS COSTS SHUTTLE: #30 TELEPHONE: #31 OTHER LOCAL TRANSP: #30 REGISTRATION FEE: #31 PARKING: #31 TOLLS: #31 OTHER MISC. COSTS: #31 (# of meals included in Registration #31A ) TOTAL ITEMIZED MISC. #32 TOTAL LOCAL TRANSP. #33 TOTAL AMOUNT CLAIMED #34 I, #38, by signing here do under penalty #39 #40 of perjury, declare that the information contained in this document and any Claimant Signature Date attachments are true and correct to the best of my knowledge and belief. I also certify that no frequent travel miles earned from any official state transpor- #41 #42 tation have been used for personal transportation purposes. Manager's Approval Signature (If required) Date

10 MUST BE ATTACHED TO A CLAIM JACKET VOUCHER FORM 15A OTHER AUTHORIZED COVER FORM OSF FORM 19 AGENCY BUSINESS CLAIM OF: Sally Technician (Revised 10/11) UNIT 320 Vendor I.D. #: STATE OF OKLAHOMA FOR AGENCY USE: 1801 N. Lincoln Blvd. Travel Voucher Address: Oklahoma City, OK IN-STATE OUT-OF-STATE FOR IS CAR GOV. OBJECT ACCT AMOUNT OBJECT ACCT AMOUNT OWNED? Mileage $ Mileage $ YES Per Diem $ Transp AGAINST ABJ884 NO x Public Trans Per Diem Agency, Bd., IS CLAIMANT A STATE OFFICIAL OR EMPLOYEE? YES NO OFFICIAL DUTY STATION: Durant, OK LICENSE NO.: Durant, OK to Guthrie, OK x (no agenda) Show point travel status began, each point visited and the point travel status ended. (Vicinity only travel should show general geographical area, e.g., Tulsa Vicinity) Guthrie Vicinity Misc Local Trans Lodging All Travel Sub-Total OSF-Audited By: NON-EMPLOYEE NATURE OF OFFICIAL BUSINESS: Oklahoma Wildlife Expo, Sept 28-30, 2012 Date Year 2012 $ Mileage Claimed Misc Lodging Sub-Total Total Amount Comm., Dept. I hereby assign this claim to Mo. Day Map Vicinity Entered Ended Days Hrs Rate Amount Travel Status Hour $ ODWC ASSIGNMENT and authorize the State Treasurer to issue a warrant in payment to said assignee. Number of Claimant Signature $ $0.00 $ Guthrie, OK to Durant, OK 2300 Date Per-Diem Lodging Amount TOTAL PER DIEM / LODGING Less 6 meals provided <69.00> <69.00> $92.00 $0.00 $92.00 TOTALS 403 TOTAL Per Mile = $ * Results $ Trip Optimizer Used for Mileage Comparison Exempt from Trip Optimizer x (Place 'X' in appropriate box per Title 74, 85.45l) * Must be lowest amount from the Trip Optimizer results. (Multiple trips total if necessary) >>MUST ATTACH COPY OF TRIP OPTIMIZER RESULTS TO THE VOUCHER. (ALSO, UNAVAILABILITY NOTICE OF RENTAL CAR) << >>For accurate results the optimizer calculation must be performed prior to trip < < MODE OF PUBLIC TRANSPORTATION Drove in personal vehicle. Lodging ITEMIZED LOCAL TRANSPORTATION TAXI: SHUTTLE: RENTAL CAR: OTHER LOCAL TRANSP: AGENCY DIRECT PURCHASE: ITEMIZED MISCELLANEOUS COSTS REGISTRATION FEE: TELEPHONE: PARKING: TOLLS: OTHER MISC. COSTS: (X) TOTAL PUBLIC TRANSP.: (# of meals included in Registration 1 ) TOTAL ITEMIZED MISC. TOTAL LOCAL TRANSP. TOTAL AMOUNT CLAIMED I,, by signing here do under penalty of perjury, declare that the information contained in this document and any Claimant Signature Date attachments are true and correct to the best of my knowledge and belief. I also certify that no frequent travel miles earned from any official state transportation have been used for personal transportation purposes. Manager's Approval Signature (If required) Date

11 ODOT Mileage Program Page 1 of 1 7/18/2012 Oklahoma Mileage Table This mileage is published by the Oklahoma Department of Transportation for the intended purpose of aiding in business trip planning. Because mileages are subject to change due to highway additions and realignments, the Department assumes no legal responsibility for any discrepancies. Mileage figures shown in this report approximate the shortest route between town centers utilizing both State Highways System (free) and State Turnpike System (toll) roads. This table uses 2011 mileage data. There appears to be a problem with the way this program functions and prints in most IE browsers on Windows 7 machines, however it works properly in Firefox browsers on Windows 7 machines. Please use a Firefox browser to access the mileage table. Select the From City and the To City. The mileage will be updated automatically. From City: Durant To City: Guthrie Mileage: 174

12 MUST BE ATTACHED TO A CLAIM JACKET VOUCHER FORM 15A OTHER AUTHORIZED COVER FORM OSF FORM 19 AGENCY BUSINESS CLAIM OF: Joe Biologist (Revised 10/11) UNIT 320 Vendor I.D. #: STATE OF OKLAHOMA FOR AGENCY USE: 1801 N. Lincoln Blvd. Travel Voucher Address: Oklahoma City, OK IN-STATE OUT-OF-STATE FOR IS CAR GOV. OBJECT ACCT AMOUNT OBJECT ACCT AMOUNT OWNED? Mileage Mileage $ 1, YES x Per Diem Transp AGAINST NO Public Trans Misc Per Diem Local Trans $ Agency, Bd., Comm., Dept. ODWC LICENSE NO.: Lodging Misc. $ ASSIGNMENT WC Lodging $ I hereby assign this claim to IS CLAIMANT A STATE OFFICIAL OR EMPLOYEE? YES NO OFFICIAL DUTY STATION: Oklahoma City, OK Show point travel status began, each point visited and the point travel status ended. (Vicinity only travel should show general geographical area, e.g., Tulsa Vicinity) Oklahoma City, OK to Hot Springs, AR Hot Springs, AR to Oklahoma City, OK x All Travel NON-EMPLOYEE Sub-Total OSF-Audited By: $ Date Year 2012 Mileage Claimed Sub-Total Total Amount NATURE OF OFFICIAL BUSINESS: Southeastern Association of Fish & Wildlife Agencies conference, Hot Springs, AR, October 7-10, Mo. Day Map Vicinity Entered Ended Days Hrs Rate Amount Travel Status Hour $1, $1, and authorize the State Treasurer to issue a warrant in payment to said assignee. Number of Claimant Signature Lodging Amount TOTAL PER DIEM / LODGING , Date Per-Diem Less 6 meals provided <69.00> <69.00> TOTALS TOTAL Per Mile = $ * Results $ Trip Optimizer Used for Mileage Comparison Exempt from Trip Optimizer x (Place 'X' in appropriate box per Title 74, 85.45l) * Must be lowest amount from the Trip Optimizer results. (Multiple trips total if necessary) >>MUST ATTACH COPY OF TRIP OPTIMIZER RESULTS TO THE VOUCHER. (ALSO, UNAVAILABILITY NOTICE OF RENTAL CAR) << >>For accurate results the optimizer calculation must be performed prior to trip < < MODE OF PUBLIC TRANSPORTATION Rode in agency vehicle. ITEMIZED LOCAL TRANSPORTATION TAXI: SHUTTLE: RENTAL CAR: OTHER LOCAL TRANSP: AGENCY DIRECT PURCHASE: ITEMIZED MISCELLANEOUS COSTS REGISTRATION FEE: TELEPHONE: PARKING: TOLLS: OTHER MISC. COSTS: (X) TOTAL PUBLIC TRANSP.: (# of meals included in Registration 1 ) TOTAL ITEMIZED MISC. TOTAL LOCAL TRANSP. TOTAL AMOUNT CLAIMED I,, by signing here do under penalty of perjury, declare that the information contained in this document and any Claimant Signature Date attachments are true and correct to the best of my knowledge and belief. I also certify that no frequent travel miles earned from any official state transportation have been used for personal transportation purposes. Manager's Approval Signature (If required) Date

13 Perdiem Rates Look-Up Page 1 of 1 7/16/2012 Home Newsroom Regions Staff Directory Careers Forms e-tools QuickL Home > Policy & Regulations > Travel, Transportation, & Relocation > Travel Management > Per Diem > Per Diem Rates > FY 2012 Per Diem Rates for Hot Springs, Arkansas (October September 2012) SEARCH BY CITY, STATE OR ZIP CODE Enter your city hot springs Arkansas Enter your ZIP Code Per Diem Map > ADDITIONAL PER DIEM TOPICS Meals & Incidental Expenses Breakdown (M FAQs State Tax Exemption Forms Factors Influencing Lodging Rates FY 2012 Per Diem Highlights Fire Safe Hotels Have a Per diem Question? Downloadable Per Diem Files Cities not appearing below may be located within a county for which rates are listed. To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website). The following rates apply for Hot Springs, Arkansas Primary Destination* (1) County (2, 3) Max lodging by Month (excluding taxes) Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Meal &Inc Exp.* Hot Springs Garland * NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations. ** Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel. CONTACTS Additional Contacts for Travel Management Policy Last Reviewed 06/18/2012 NEED MORE INFORMATION? Rates for Alaska, Hawaii, U.S. Territories and Possessions (set by DoD) Rates in Foreign Countries (Set by State Dept.) Federal Travel Regulations (FTR) RELATED TOPICS Travel Resources E-Gov Travel FedRooms POV Mileage Reimbursement Rates Print Favorites Twitter Facebook Share Help Sitemap Accessibility Aids Linking Privacy and Security Contact Us Also of Interest:

14 MUST BE ATTACHED TO A CLAIM JACKET VOUCHER FORM 15A OTHER AUTHORIZED COVER FORM OSF FORM 19 AGENCY BUSINESS CLAIM OF: Joe Biologist (Revised 10/11) UNIT 320 Vendor I.D. #: STATE OF OKLAHOMA FOR AGENCY USE: 1801 N. Lincoln Blvd. Travel Voucher Address: Oklahoma City, OK IN-STATE OUT-OF-STATE FOR IS CAR GOV. OBJECT ACCT AMOUNT OBJECT ACCT AMOUNT OWNED? Mileage Mileage $13.32 $ 1, YES Per Diem Transp AGAINST NO x Public Trans Per Diem $ Agency, Bd., Misc Local Trans $ Comm., Dept. ODWC LICENSE NO.: Lodging Misc. $ ASSIGNMENT BIG Lodging $ I hereby assign this claim to IS CLAIMANT A STATE OFFICIAL OR EMPLOYEE? YES NO OFFICIAL DUTY STATION: Oklahoma City, OK Show point travel status began, each point visited and the point travel status ended. (Vicinity only travel should show general geographical area, e.g., Tulsa Vicinity) Oklahoma City, OK to Rapid City, SD x Rapid City, SD to Custer, SD All Travel Sub-Total OSF-Audited By: NON-EMPLOYEE $ NATURE OF OFFICIAL BUSINESS: Organization of Wildlife Planners annual meeting, May 8-10, 2012, Custer State Park Resort, SD. (agenda attached) Date Year 2012 Mileage Claimed Sub-Total Total Amount Mo. Day Map Vicinity Entered Ended Days Hrs Rate Amount Travel Status Hour $1, $1, and authorize the State Treasurer to issue a warrant in payment to said assignee. Number of Claimant Signature Date Per-Diem Lodging Amount TOTAL PER DIEM / LODGING Custer SD to Rapid City, SD Rapid City, SD to Oklahoma City, OK $ $ $ Less 2 meals provided. Airfare <23.00> <23.00> $ $ $ TOTALS 24 TOTAL Per Mile = $ * Results $ $13.32 Trip Optimizer Used for Mileage Comparison Exempt from Trip Optimizer x (Place 'X' in appropriate box per Title 74, 85.45l) >>MUST ATTACH COPY OF TRIP OPTIMIZER RESULTS TO THE VOUCHER. (ALSO, UNAVAILABILITY NOTICE OF RENTAL CAR) << MODE OF PUBLIC TRANSPORTATION rented car. ITEMIZED LOCAL TRANSPORTATION TAXI: SHUTTLE: RENTAL CAR: OTHER LOCAL TRANSP: * Must be lowest amount from the Trip Optimizer results. (Multiple trips total if necessary) >>For accurate results the optimizer calculation must be performed prior to trip < < Rode in personal vehicle to/from airport. Designated lodging 40 miles from nearest airport, no shuttle, AGENCY DIRECT PURCHASE: ITEMIZED MISCELLANEOUS COSTS REGISTRATION FEE: TELEPHONE: PARKING: TOLLS: OTHER MISC. COSTS: (X) (# of meals included in Registration 2 ) TOTAL LOCAL TRANSP TOTAL AMOUNT CLAIMED I,, by signing here do under penalty of perjury, declare that the information contained in this document and any Claimant Signature Date attachments are true and correct to the best of my knowledge and belief. I also certify that no frequent travel miles earned from any official state transportation have been used for personal transportation purposes. Manager's Approval Signature (If required) Date TOTAL PUBLIC TRANSP.: TOTAL ITEMIZED MISC.

15 Mileage Calculator - Rand McNally Page 1 of 1 7/19/2012 Home Maps & Directions Company Products Support Store Mileage Calculator The Rand McNally mileage calculator will help you determine the mileage between any two destinations. Enter Starting Point A 1801 N Lincoln Blvd, Oklahoma City, OK 7310 Enter Ending Point B 7100 Terminal Dr., Oklahoma City, OK Mileage 12.1 miles Time 23 min 45 sec Clear Result Get Mileage Get Directions for This Route About Us Careers News and Press Trucking Mileage Calculator Support Social Media Terms of Use Order Terms & Conditions Tripology Privacy Policy 9855 Woods Drive Skokie, Illinois Contact Us 2012 Rand McNally. All rights reserved. "Rand McNally" and the Rand McNally logo are registered trademarks of RM Acquisition, LLC d/b/a Rand McNally.

16 Perdiem Rates Look-Up Page 1 of 1 7/16/2012 Home Newsroom Regions Staff Directory Careers Forms e-tools QuickL Home > Policy & Regulations > Travel, Transportation, & Relocation > Travel Management > Per Diem > Per Diem Rates > FY 2012 Per Diem Rates for South Dakota (October September 2012) SEARCH BY CITY, STATE OR ZIP CODE Enter your city custer South Dakota Enter your ZIP Code Per Diem Map > ADDITIONAL PER DIEM TOPICS Meals & Incidental Expenses Breakdown (M FAQs State Tax Exemption Forms Factors Influencing Lodging Rates FY 2012 Per Diem Highlights Fire Safe Hotels Have a Per diem Question? Downloadable Per Diem Files Cities not appearing below may be located within a county for which rates are listed. To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website). You searched for: custer,south Dakota Your search inquiry returned more than one possibility. Here are the possible rates. Primary Destination* (1) County (2, 3) Max lodging by Month (excluding taxes) Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Meal &Inc Exp.* Hot Springs Fall River and Custer Rapid City Pennington * NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations. ** Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel. CONTACTS Additional Contacts for Travel Management Policy Last Reviewed 06/18/2012 NEED MORE INFORMATION? Rates for Alaska, Hawaii, U.S. Territories and Possessions (set by DoD) Rates in Foreign Countries (Set by State Dept.) Federal Travel Regulations (FTR) RELATED TOPICS Travel Resources E-Gov Travel FedRooms POV Mileage Reimbursement Rates Print Favorites Twitter Facebook Share Help Sitemap Accessibility Aids Linking Privacy and Security Contact Us Also of Interest:

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