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1 INTERNATIONAL CIVIL AVIATION ORGANIZATION WORLD METEOROLOGICAL ORGANIZATION MET/14-WP/17 17/4/14 Meteorology (MET) Divisional Meeting (2014) Commission for Aeronautical Meteorology Fifteenth Session Montréal, 7 to 18 Julyy 2014 Agenda Item 4: Institutional issues 4.1: Review of the working arrangements between ICAO and WMO (Doc 7475) GOVERNANCE AND OVERSIGHT OF ICAO AND WMO WORKING ARRANGEMENT (Presented by New Zealand) SUMMARY This paper discusses the need for better collaborative governance of global aviation meteorologica al system management, development and oversight within the context of the review of WMO and ICAO working arrangements. Action by the meeting is in paragraph INTRODUCTION 1.1 The working arrangements for co-operative aeronautical meteorological endeavours were approved by the Council of the International Civil Aviation Organization (ICAO) and the Executive Committee of World Meteorological Organization (WMO), on 21 May 1953 and 23 October 1953, respectively. 1.2 These arrangements were formally implemented on 1 January 1954 and are set out in ICAO Doc 7475 Working Arrangements between the International Civil Aviation Organizationn and the World Meteorological Organization (the Working Arrangements). Amendment 2 to Doc 7475 was published in There have been no material changes to thee arrangement over the interceding 60 years. 1.3 There is a pressing need to review the Working Arrangements, particularly given that some aspects have become historical artefacts, and others now work counter to the dictates and expectations of the contemporary and future international aviation system. Working Paper MET/14- WP/10 CAeM-15/Doc..10, from the Secretariat, sets out the need forr the review of the Working Arrangement and calls for ICAO and WMO to collaborate on the review of that arrangement. 1.4 While the underlying objectives and responsibilities of each organisation would clearly remain, there is a need to better define these within Doc 7475 and it is suggested thatt some progressive governance and oversight requirements should also be introduced as partt of any new arrangement. It is expected that such a perspective, and clear governance incorporated in any new arrangement, would greatly assist in the pursuit of respective objectives, and to more quickly and efficiently meet the demanding and changing meteorological needs of global civill aviation. (6 pages)

2 DISCUSSION 2.1 When the Working Arrangements were ratified, aircraft operated low and slow, and to only a few destinations, utilising what is now very old technology. The cost of travelling by air was comparatively high, as was the risk of delay, incident and accident. The international aviation system is now quite different, with many high technology aircraft operating fast and high, travelling almost everywhere, with low risk, and at comparatively low cost. Air travel is no longer a special occasion, it is a normal means of transport. The future of aviation will continue to be even more developed and widespread. 2.2 Aeronautical meteorology has also changed markedly. Terrestrial manual observing is being replaced by automation and remote sensing. Supercomputing and global modelling has replaced manual chart analysis and prognoses. Confidence and accuracy has increased markedly. In a tight economic climate the value of good aviation forecasts and hazardous weather information has also increased significantly. Similarly, the life of alphanumeric coded messages and paper-based wind, temperature, and significant weather forecast charts, is rapidly coming to a close. They will be progressively superseded by aeronautical meteorological information in a digital form, enabling system wide information management (SWIM). 2.3 In the past, new or changed requirements for aeronautical meteorology were not necessarily formulated taking into account the interests of specific communities such as air traffic management (ATM), aerodromes and airline operations. While this practice has changed recently, there is a need to strengthen collaboration and partnership with these user communities. 2.4 Furthermore, the organisational context of the aeronautical meteorological effort in ICAO and WMO has changed over time, and resources have diminished. This situation contrasts with the increasing technical abilities of States to interact in the pursuit of aeronautical meteorological objectives. What were once less developed States now have very impressive capabilities and challenging aspirations. This means that the management and development of a global baseline for aeronautical meteorology capabilities is harder for ICAO and WMO. Co-ordinating effort in this environment is increasingly difficult within contemporary ICAO and WMO structures. 2.5 ICAO and WMO have historically created Working Groups, Task Forces, Project and Expert Teams, to achieve various objectives. In their work they have often had to deal with matters where there is a blurring of the lines of responsibility between the two organisations. On one hand, such challenges are met through the high quality of expertise resting with the individuals involved and their ability to operate comfortably across disciplines. On the other hand, there remain many process and timeliness issues that would benefit from a combined and/or more collaborative oversight. 2.6 Currently the ICAO Meteorology Divisional Meeting is held conjointly with the WMO Commission for Aeronautical Meteorology (CAeM) every 12 years. With rapid changes in technology and user requirements, this method of strategic co-ordination can no longer meet its objectives in a timely manner. 2.7 Given the situation, there appears to be a pressing need to evolve a better means through which the international MET community can support the needs of an increasingly dynamic global aviation sector. Any change in current working arrangements would need to bring much greater efficiencies and effectiveness, removal of duplication of work and products, and bring a greater focus on user needs. As such, it must work through strongly focused and performance-managed means, reflect contemporary safety management systems approaches, and have a clear, helpful and authoritative governance structure.

3 - 3 - MET/14-WP/17 3. PROPOSAL 3.1 To better serve international civil aviation and attend to the matters briefly discussed above, it is proposed that any review of the Working Arrangements, consider the establishment of an ICAO/WMO Joint Arrangement Governance Panel (JAG Panel). The members of the JAG Panel should include senior expert representatives from ICAO, WMO, the International Air Transport Association (IATA), the International Federation of Air Line Pilots Associations (IFALPA), the Airports Council International (ACI), and the Civil Air Navigation Services Organisation (CANSO), with the Chair changing on an annual basis between ICAO and WMO (refer to the graphic in the Appendix). 3.2 While this approach is not intended to affect overall governance and management processes in either of ICAO or WMO, it is intended to afford an opportunity for the key user organisations to be involved in the clear allocation of aeronautical meteorological work between the two organisations. This approach would also afford better communication linkages with users and feed forward of development specifications and objectives both within the gambit of the Working Arrangement and the wider aeronautical meteorology work of both organisations. 3.3 The JAG Panel would need to be supported by experts and officials from within WMO and ICAO who would be expected to play a key role in ensuring that the resources of the each parent body are provided in a manner that would not compromise the timely development or implementation of any initiatives that come under the purview of the JAG Panel. 3.4 Within its terms of reference, the JAG Panel should clearly recognise the core principle that ICAO is responsible for the global framework to ensure aeronautical meteorological service provision for international air navigation, and that States adequately facilitate the delivery of aeronautical meteorological services in accordance with WMO standards (refer to the Appendix). 3.5 It is recognised that there is also a need to review the existing teams working to the WMO CAeM and to the ICAO MET expert groups, to better manage the work of any new teams so that there is no duplication of effort. The JAG Panel could play a very useful advisory role in this regard. 3.6 It would be a responsibility of the JAG Panel to ensure strategic meetings between the CAeM and the ICAO MET expert groups are held more regularly, perhaps on a 2-4 yearly basis, instead of the current 12 yearly basis (the conjoint ICAO Meteorology Divisional and WMO CAeM meeting). 3.7 Other matters that the JAG Panel should consider in ensuring a more progressive and collaborative work stream is achieved between ICAO and WMO would be, for example: (a) including in any new arrangements, a standing invitation of ICAO to WMO meetings covering standardisation/specification for aeronautical meteorology, and (b) in any documentation review, to remove duplication of effort and documentation, the streamlining of ICAO Annex 3 Meteorological Service for International Air Navigation and the Technical Regulations (WMO-No. 49) so each document covers complementary and not duplicate matters. 4. CONCLUSION 4.1 The original Working Arrangements between the International Civil Aviation Organization and the World Meteorological Organization have been overtaken by time, technology,

4 - 4 - financial, and business changes. The civil aviation environment and the respective organisational environments and imperatives require a more focused and charged approach to be taken in the development and management of global aviation meteorology. 4.2 While there is a strong need to update Doc 7475 itself, there is also a significant and related need to ensure a progressive and high potential change in the way the WMO and ICAO meet their respective aviation meteorology obligations. 4.3 The creation of an ICAO/WMO Joint Arrangement Governance Panel mechanism (JAG Panel), supplemented by user members, is an approach that will better support existing and increasing demands expected of aeronautical meteorology now and in the future. 4.4 The meeting is invited to formulate the following recommendation: Recommendation 2/x Working arrangements between ICAO and WMO. That a review of the Working Arrangements between the International Civil Aviation Organization and the World Meteorological Organization be undertaken collaboratively by those organisations, and include: a) the implementation of a joint arrangement governance and oversight panel (JAG Panel) as part of any new working arrangements; b) establishment of the membership, terms of reference, panel working arrangements and meeting frequency; c) a review of the existing ICAO expert groups, including the Operations Groups, and the WMO Expert Teams to ensure that there is no duplication of effort and documentation; and d) consequent amendment to ICAO Doc Working Arrangements between the International Civil Aviation Organization and the World Meteorological Organization. 5. ACTION BY THE MEETING 5.1 The meeting is invited to: a) note the information contained in this paper; and b) consider the adoption of the draft recommendation proposed for the meeting s consideration.

5 Appendix English only APPENDIX 1. FUTURE AVIATION ENVIRONMENTAL CONSIDERATIONS 1.1. In support of the JAG Panel approach it is noted that: 1.2. In the next 20 years world airline passenger traffic is expected to almost triple to about 12 trillion passenger-kilometres (pkm). Freight is also expected to almost double to over 200 billion freight tonne-kilometres (FTK). In the same period aircraft movements are expected to double from 30 million to 60 million per year. This represents an annualised growth rate of between 2.3% and 5.7% in various regions IATA and individual airlines are increasingly vocal in their call for more accurate, higher resolution meteorological products and greater efficiencies in the production and supply of this information to serve an expanding global airline industry. IATA and IFALPA are increasingly seeking longer time frame meteorological products together with confidence ratings to better engage with airline SMS. More particularly airlines are concerned that meteorological information must be supplied in a manner that will best engage with very significantly increased and technologically based operations Significant work is just beginning in the development of a data-centric perspective on the provision of metrological information both pre-flight and in-flight. There is considerable effort going into the development of information and dissemination vehicles for standard information as well as that for more recently identified needs in the area of volcanic ash, space weather and other hazardous phenomena ICAO, States and Air Traffic Services (ATS) providers are undertaking major work on a revised Global Air Navigation Plan (GANP). As part of this effort a programme of Aviation System Block Upgrades (ASBU) is being implemented as formalised during the 12th Air Navigation Conference in November The ASBUs are aimed at facilitating interoperability, harmonisation and modernisation of air transportation worldwide. 2. JOINT ARRANGEMENT GOVERNANCE (JAG) PANEL TERMS OF REFERENCE 2.1. When establishing the Terms of Reference for the JAG Panel the following should be considered: (a) (b) (c) Ensure there are consistent arrangements for standards and specifications for aeronautical meteorological information; Governance for the formats, coding and weather exchange of aeronautical meteorological information; Arrangements to ensure that ICAO leads all activities relating to the gathering of user requirements for amending or creating new ICAO Annex 3 provisions;

6 CAeM-15/ /Doc. 17 Appendix (d) (e) (f) (g) A-2 Arrangements to ensure that WMO leads all activities relating the provisions of techniques and coding for observations and forecasts, issues relating to meteorological l science, qualifications and competencies and quality management; Agreement as to the lead organisation for all related documents thereby ensuring there is no duplication of effort in the provisions of documents and manuals; Regular Panel meetings and activities with clear responsibilities for each member; that all meeting notes are made availablee to ensure open and transparent manner, and Inclusion of risk assessment and management in decisions on all material changes and developments. 3. JOINT ARRANGEMENT GOVERNANCE (JAG) PANEL RELATIONSHIP SCHEMATIC END

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